Chapter on Facilitating Collaborations at Remote Events

[sgibson91]

Detailed description

• This issue is a place to discuss matters relating to the writing of the chapter on Facilitating Collaboration at Remote Events.
• This chapter is being written in pull_request_number TBD
• This chapter is being developed on the 1005/chapter/remote-events branch.

Table of contents

Open to discussion/rearranging!

1. Activity types / Use cases (Mix and match these to build your online event!)
   1. workshop
   2. hack event
   3. poster session
   4. prototyping/ideas session
   5. presentations (including lightning talks)
   6. pre-recorded presentations
   7. panel sessions
   8. async collaboration on a text
   9. Tools for pair-programming
      1. Requirements
         1. breakout rooms
         2. chat
         3. video/audio (where can these be tested?)
         4. VCS integration
         5. live streaming
         6. whiteboard
         7. Recording tools for pre-recorded talks
            1. Available tools (link up with Remote collaboration: Choices of tools and security aspects #939)
               1. feature matrix
               2. account needed? How can people join?
               3. installation needed?
               4. paid-for/free
               5. open source
      2. How to replicate/simulate the social aspects
         1. Zoom backgrounds ;)
         2. Virtual water cooler/coffee break
         3. Virtual pub quizzes
      3. Things you wouldn’t do in person but can do virtually
         1. collaborative notetaking
         2. pre-recording talks
      4. Scheduling (may be an issue particular to online events because people will be in their own timezones, not all in one)

Resources

• Feature matrix of tooling: https://docs.google.com/spreadsheets/d/1g3huaRREpZA_HM87lO8DimerkDZvH1-R3G3e3MF0orQ/edit#gid=0
• Idea 5 outline document: https://docs.google.com/document/d/1o-wQtRObd9iu-7jqz3KDV0RqCGVzvXIVpLxvddeOXm4/edit
• Master Hackday pitch document: https://docs.google.com/document/d/1HY0ByqKZmAi23bt0BwTbAzX1ym8X_hd6hvpa8VRa9OY/edit
• CW20 hackday hackmd: https://hackmd.io/@sgibson91/turing-way-templating

Discussion points/related issues

Due to the current COVID-19 crisis, remote work has become the default mode of working for most people in research, but it has also been common practice for different people and projects before that. How can we, working remotely, maintain the communities in this mode, and make sure that the community and the people involved in it remain healthy, and productive, and have all the information and technical support they need? In open source, this sort of remote work has been common. How can we disseminate the lessons learned in these communities to research groups and teams who are experiencing remote work, collaboration, teaching for the first time?

Current status

This chapter is empty. If anyone would like to make a start they are more than welcome to do so.

2020/04/02: Currently being hacked on at CW20 hackday!! 😄

• Write chapter outline
• Add material to the chapter
• Combine materials into a readable chapter
• Proofread
• Request reviews
• Address reviews
• Merge to master branch.

Updates

To avoid that others have to read through the full thread of comments, update the initial issue with important updates (e.g. decisions taken) regularly so that all the important information is available at one glance.

CW20 team

• @sgibson91
• @sdruskat
• @fmcooper
• @JoannaLeng

[sgibson91]

Activity Type template

### <Activity Name>

By <activity> we mean ...

Usually, at in-person <activities> you have ...

But for online <activities> you need to think about how to do this or that ...

*Requirements*

*Solutions* Description of solutions 

*Available tools*

- *Feature matrix / Open Source? / Pricing*

[malvikasharan]

@sgibson91 Can we please connect this issue with #960 (PR #962) which is already a chapter?

[sgibson91]

Yes!

[malvikasharan]

@sgibson91 Please see if this chapter should be a chapter on its own or be added to the chapter on remote collaboration, currently in the PR #1567

[sgibson91]

Hmmm, tough one. It's more about virtual events, so I think it's its own chapter under collaboration? What do you think?

[sdruskat]

Hmmm, tough one. It's more about virtual events, so I think it's its own chapter under collaboration? What do you think?

FWIW, I think this makes sense :).

[malvikasharan]

Makes sense. The other PR discusses how to facilitate/organise/manage/participate/chair virtual and remote events etc.

[sgibson91]

Also, merging the 2 would just make the chapter huge 😅 Maybe this chapter precedes the other? Like "these are the types of events you could host/include, and now here's how to organise and chair them"?

[malvikasharan]

Sounds good to me, we can see later if we need to move some subhcapters from other chapter to this.

[JoannaLeng]

Lets not have a huge chapter :-)