docs: How to facilitate a Backstage Community Session meetup?

[OrkoHunter]

Document how to facilitate a Backstage Community Session to make sure the knowledge is written and reusable by anyone in the future.

[dtuite]

I would definitely include the learning that Discord has a 25 person room limit 😀

[OrkoHunter]

Yes! 😅 Combining that with random audio issues with many people during TechDocs office hour - I'd give a +1 to not use Discord for large (10+) meetups.

[taras]

Yeah, Zoom is ok. It turns out that Zoom Poll is not very good. It's nice that it's live but it doesn't provide stats on who many people selected which answer.

[adamdmharvey]

Maybe WebEx? Free plans support 100 attendees. One of the smaller plans is only about US$162 (Euro 137) per year and supports up to 150 attendees. https://www.webex.com Free plans can be played with to test features (like polling). Bit more advanced than I remember it in the past, so I think the pandemic has accelerated its feature upgrades with others in the space! (Zoom, Teams, etc) I'm not super familiar with some of the more advanced host features, unfortunately.

[taras]

@adamdmharvey that's a good idea. I want to also consider post production. In case of Open Mic, we're going to be editing videos so they can be used as introductions for plugins. I need to see what the post production looks like. I'll definitely keep WebEx in mind but we're already paying for Zoom so that might be the preferred choice for us between the 2 options.

[jrusso1020]

@taras Not sure if this is still true, I recently did a Zoom Training with live polls where the presenters showed us the poll results live. Although I have not tried this functionality myself as a presenter

Yeah, Zoom is ok. It turns out that Zoom Poll is not very good. It's nice that it's live but it doesn't provide stats on who many people selected which answer.

[OrkoHunter]

This issue has been stale for too long. Closing this.