University_Event_Planner_AI

University Event Planner AI

The app, University Event Planner AI, is your ultimate AI-driven tool for comprehensive, university-specific event planning. Easily input your variables into prompts and let the app generate a tailored guide for you. Our AI technology creates high-quality content, furnishing details such as event objective, audience targeting, activity timeline, resource list, intended results, risk management strategies, and a final summary. Specific to an academic environment, it caters to various stakeholders, assisting a Student Affairs Officer in creating, managing, and reviewing effective university events that are aligned with institutional goals and standards. The app's special attribute is its bespoke content generation specific to educational settings, offering in-depth, context-specific support for executing aligned, high-standard events.

To run this app online: University Event Planner AI Online

To learn more about AI Apps for Student Affairs Officer use-cases in the Academic & University industry, read How to Innovate Academic Planning with AI Tools

What is HeroML?

HeroML is an AI Prompt Chain/Workflow interpreter for Apps built on https://hero.page

To see other apps, visit the Hero Apps page or explore AI Apps for all industries in the blog section

For more documentation, visit Hero docs, and learn about AI App Workflows

Download VSCode Syntax Highlighter Ext. here

Run with HeroCLI (Requires OpenAI Token)

Installation

To install the HeroML CLI tool, you need to have Node.js and npm (comes with Node.js) installed on your machine. If you don't have these, please install them first.

Then, run the following command in your terminal:

npm install -g heroml

This will install the HeroML CLI tool globally on your system, allowing you to use the hero command from any directory.

If you don't want to install it globally, you can run:

npm install heroml

and use it like:

npx hero run ./university_event_planner_ai.heroml

We'll be using hero run ... in this tutorial for simplicity.

Configuration

Before using the HeroML CLI tool, you need to configure your OpenAI API key.

Create a heroconfig.json file in your home directory with the following content:

{
  "openaiApiKey": "your-openai-api-key"
}

Replace "your-openai-api-key" with your actual OpenAI API key.

Usage

To run a HeroML script, use the run command followed by the path to your script:

hero run ./university_event_planner_ai.heroml

You can provide initial variable values as command-line options. For example, if your script expects a variable named number_of_colors, you can provide its value as follows:

hero run --number_of_colors 4 ./university_event_planner_ai.heroml

If you do not provide a value for a variable, the HeroML CLI tool will prompt you to enter it interactively.

Output Options

You can specify the output directory and the filename of the output file using command-line options:

• The -o or --output-dir option allows you to specify the output directory. By default, it is ./outputs/.

hero run --output-dir /custom/output/directory ./university_event_planner_ai.heroml

• The -f or --filename option allows you to specify the filename of the output file. By default, it is response_TIMESTAMP.json.

hero run --filename custom_filename.json ./university_event_planner_ai.heroml

The CLI tool writes the output to a JSON file in the specified directory. It will print the path of the output file to the console:

Success! Output written to /custom/output/directory/custom_filename.json

HeroML AI Steps for University Event Planner AI

Your task is to write an "Event Plan" for the "Academic & University" industry, specifically for a "Student Affairs Officer". 

Start by crafting an introduction to the event plan, set the context and clarify the purpose of the event. The introduction should be succinct and compelling: {{event_purpose}}.

Here's some more context about the Event Plan:
Event Purpose: {{event_purpose}}
Target Audience: {{target_audience}}
Event Timeline: {{event_timeline}}
Required Resources: {{required_resources}}
Intended Outcomes: {{intended_outcomes}}
Risk Management: {{risk_management}}

->>>>

Now, we have created an introduction and the purpose of the event:

Introduction & Purpose:
{{step_1}}

Next, let's identify and clearly state the target audience for the event, which may include specific student groups, faculty members, or the entire university body: {{target_audience}}.

->>>>

For our event plan, we've identified:

Introduction & Purpose:
{{step_1}}

Target Audience:
{{step_2}}

Proceeding further, let's craft a timeline detailing the activities to be performed in the preparation, execution, and post-event phases. This should outline the sequence of actions and key milestones for the event: {{event_timeline}}.

->>>>

For our event plan, we have the following components:

Introduction & Purpose:
{{step_1}}

Target Audience:
{{step_2}}

Event Timeline:
{{step_3}}

Next, list the resources required for the event, both human (volunteers, guest speakers, etc.) and material (venue, supplies, etc.). Also, outline a plan explaining how these resources will be mobilized efficiently: {{required_resources}}.

->>>>

Until now, our event plan has:

Introduction & Purpose:
{{step_1}}

Event Timeline:
{{step_3}}

Required Resources & Mobilization:
{{step_4}}

Now, let's explain the expected outcomes of the event. Define the qualitative (like satisfaction and engagement) and quantitative (like attendance rate, surveys) measures to evaluate event's success: {{intended_outcomes}}.

->>>>

For our event plan:

Introduction & Purpose:
{{step_1}}

Required Resources & Mobilization:
{{step_4}}

Intended Outcomes:
{{step_5}}

Now, anticipate potential risks and craft a risk management strategy. Consider unexpected challenges such as weather conditions, low turnout, or other unforeseen circumstances and draw up backup plans: {{risk_management}}.

->>>>

Our event plan so far includes:

Introduction & Purpose:
{{step_1}}

Intended Outcomes:
{{step_5}}

Risk Management:
{{step_6}}

Now, conclude the event plan by restating the purpose: {{event_purpose}}. Summarize the plan's key points and include language that incites voluntary participation in the event.

->>>>

The event plan now includes:

Introduction & Purpose:
{{step_1}}

Risk Management:
{{step_6}}

Conclusion & Voluntary Participation:
{{step_7}}

Lastly, bearing in mind that the event is in an academic setting, where stakeholders range from students and parents to staff and alumni, ensure to include industry-specific considerations influencing the event structure. Use this understanding to align the event plan with the academic calendar and respect academic policies and procedures.