Third board meeting, Q1 2007.
Semi-final date: Saturday Feb 17 2007, 9pm EST
The meeting will take place by IRC (Internet Relay Chat. Channel #planetmath, server irc.endernet.org), and simultaneously by long-distance telephone conference at 218-862-6100, access code 2718281828# if enough people are interested in this extra option.
(Don’t know how to get on IRC? Check out PM Real Time Chat)
Log and minutes will be posted here.
Major topics for discussion are:
- Words on Fire nonprofit strategizing/marketing contractors
- finalizing membership structure and “releasing” the subscription membership management system (now in beta, at http://planetx.cc.vt.edu/pmbilling/).
- finalizing bylaws
- discussion of membership-base voting
- discussion of board elections
- grant, SoC, and general planning
- licensing discussion (e.g. can we get a go-ahead on allowing free license alternatives?)
- …
- [http://br.endernet.org/~akrowne/planetmath/documents/wof_proposal/planetmathanswers.doc answers to basic questions] (.doc) about what WoF would do
for PlanetMath.
- [http://br.endernet.org/~akrowne/planetmath/documents/wof_proposal/planetmathproposal.doc more detailed proposal] from WoF on helping PlanetMath.
- [http://br.endernet.org/~akrowne/planetmath/documents/wof_proposal/planetmathproposal.doc WoF contract] (1st two pages have the main stuff)
- grant_planning–NSF_Software_Development_for_Cyberinfrastructure_2007
- PlanetMath ByLaws 2.0
- Second Draft of Pact (contributor pact)
- PM Licenses
Who plans to attend?
- akrowne
- …
I think we should hire Words of Fire but I am not sure we can handle doing anything until after Jan. However, they may be able to work largely independently until a later date. I’ll find out. –akrowne
Remember that after Jan 4, I’ll be in Minneapolis, so if they need to be talking to someone, they could talk to me then. –jcorneli
Can we get some confirmation as to whether the meeting will actually happen on this date, or some other date?
I agree that it doesn’t make sense to try to handle all the items on the proposed agenda in this meeting. Unless the background work has been done for some item, there is no point in trying to work it out in the course of an hour or so of meeting. Given that the grant deadline is a week before the meeting date and that the board is not taking an active role, but that we would be the ones to do this background work, it is unrealistic to expect that this preparation would be done. Threfore, I think a reasonable course of action would be to restrict the scope of this board meeting to retaining the services of our fundraising consultant.
As for the other items, perhaps we could schedule another meeting for 26 February to deal with the items related to membership, such as the following:
- finalizing membership structure and “releasing” the subscription membership
management system (now in beta, at http://planetx.cc.vt.edu/pmbilling/).
- finalizing bylaws
- discussion of membership-base voting
- discussion of board elections
- contributor pact
This way, we would have a few weeks to sort out the details of membership and, where relevant, obtain expert opinions. When the meeting date would roll along, we would have ample background information collected and distributed to the participants and complete drafts of documents for consideration. The meeting itself could then focus on the discussion about ratifying this plan or ammending it, as seen fit. Also, in general, I am in favor of having several meetings focussed on various topics rather than trying to squeeze everything into one mega-meeting with the result that the meeting drags on and some topics get slighted because everybody is too tired to pay them proper attention. –rspuzio
- Discussion of copyright pact for PMB2