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minutes-2015-02-19.md

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Minutes

Attending

  • Aleksandra Pawlik
  • Greg Wilson
  • Jason Williams
  • Katy Huff
  • Matt Davis
  • Raniere Silva

Apologies

  • Adina Howe
  • Karin Lagesen

Actions/Resolutions

  • GW: blog post about committees which need more members:
    • Finance does not need to be included. it is full.
    • Assessment is somewhat full, but could be included in the blog post
    • Fundraising
    • Mentorship
    • Lessons probably not needed in blog post.
    • Communications (contact Adina)
  • GW: Contact Camille Avestruz to check back in about her diversity efforts and see what the SC can do to help out!
  • JW/KH: get started with Lucid Meetings.

Old business:

  • Approval of minutes
    • can go public in one week pending changes
  • KDH/All: Strategic Plan
    • Katy is using a paper book (!)
  • KDH/MD/GVW: MSL process response
    • Response sent to Mozilla
    • Kaitlin Thaney replied - she'll be offline until March 2
  • RS/AP/KL: Fee waiver subcommittee
    • RS posponed it due GSoC application
    • Related: recommendation from discussion earlier today that we add a prominent notice to the "request a workshop" form on the website explaining the fee structure
  • GVW: Talk to Andy Terrel (NumFOCUS) about data privacy
    • haven't connected yet
  • Subcommittees
    • Invite potential subcommittee members
    • JW: Finance
      • JW, KH, GW, Tracy Teal, Tim Cerino, Leah Silen, Josh Greenberg?
      • JW came up with a survey and sent it out to potential members.
      • This might be a good way for other folks to grab subcommittee members
      • Sample Survey: https://www.surveymonkey.com/s/F9C65LY
      • Members:
        • Greg Wilson, ED (de facto)
        • Jason WIlliams (de facto)
        • Katy Huff
        • Tracy Teal
        • Tim Cerino
    • JW: Partner Relations / Fundraising
      • Tim Cerino
    • JW: Assessment
      • Meeting next week:
      • Members:
        • Daniel Chen
        • Kara Woo
        • Meeta Mistry
        • Greg Wilson
        • Thomas Guignard
        • Rayna Harris
        • John Pearson
        • Neal Davis
        • Jeramia Ory
        • consider: Jory Schossau joryschossau@gmail.com (consider CCing aleksandra)
    • RS: Mentorship
      • Sheldon McKay (waiting)
      • Jeramia Ory (Will be on the Lesson subcommittee)
    • MD: Lesson Organization and Development
      • John Blishak (confirmed)
      • Andy Boughton (confirmed)
      • Mariela Perignon (confirmed)
      • Isabelle Laforest-Lapointe (invited, but no response yet)
    • AH: Communication
  • Trademark transfer to NumFOCUS
    • GW: Waiting for NumFOCUS lawyer to respond to request to follow up

In-person meeting

  • AP: I'm having problems with long-term plans as my SSI job technically ends in end of May.
  • MD: I may not have available vacation time for this depending on how much I'd need to take off.
  • Greg: June NYC, Cold Spring Harbor Lab?
  • JW: Probably could get a room at CSHL
  • KDH: I may have some funding, but limited vacation time. Can it be on a weekend?

Data Carpentry and Software Carpentry

  • Discussion with TT:
    • At DC meeting in November, they decided they will be focusing on real novices and entry level stuff. (drop shell, focus on sql)
    • gets us back to SWC original mission (helping scientists who already have an idea of what's going on)
    • Note that there's a get-together March 23-26 - Let's have a joint virtual meeting

Inclusion, diversity, ethics

  • Missing for the committee list either as roles or full-fledged committees (Inclusion, diversity, ethics)
    • Let's see how these committees work
    • But, let's also review how other foundations are handling it
    • We don't want to lose track of this initiative and we want to make sure it makes it into the strategic plan +1
    • Camille Avestruz
      • grad student in astronomy at Yale
      • Would love to be diversity chair type person
      • We have our volunteer!!!
      • SACNAS (http://sacnas.org/)

Communication

  • Communication
  • GitHub
    • Pros
      • vc
      • plain-text
      • everything else in SCF is stored this way
    • Cons
  • Etherpad
    • Pros
    • Cons
  • BlueJeans
    • Pros
    • Cons
  • Slack
    • Pros
      • emoji
    • Cons
  • Lucid Meetings
    • JW: I would like to try Lucid Meetings (I'm willing to pay for our 1st month)
    • Pros:
      • has dynamic voting, has some meeting notes, has a native scheduling app
      • relies on skype
      • can export notes as markdown
      • would replace etherpad?
    • Cons:
      • $50/month
  • email - the vinyl of the web
  • If we have to ditch EtherPad -> Google Docs
    • Pros
    • Cons
  • Organization, documentation, and transparency
    • Confluence wiki (free for open-source projects) - yes but apparently it has to be actual software development project (we tried to get this for ELIXIR UK and apparently we don't qualify - Aleksandra)
    • Trello board (or http://kanboard.net/, AGPL)
    • GitHub