Proposed changes for SGM2011 #1
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This changes the start of the financial year from the 1st January to the 1st October while still keeping it 12 months. This change is necessary since we are now required to have an auditor create an oficial audit of our accounts for presentation at the AGM and submission to Fair Trading. Since our AGM is normally held at the end of January this does not leave enough time to have a completed audit by the AGM especially in a time when our accounts are in a large state of flux due to our largest conference being on at the same time.
This change aims to bring the new model rules in line with our existing practices. The changes made include: * Define writing to include email and other electronic communication mechanisms. * Allow members to nominate themselves for membership. * Allow members to do this via a web form. * Allow the secretary to approve memberships. * Allow the secretary to perform some actions for the public officer - Keep the register of members * Allow the register of members to be kept anywhere in Australia. * Allow the members register to be kept in electronic format. * Allow members to request only names and date of membership rather than all private details in the register like address and email. * When members request documents, provide them within 5 business days rather than at any reasonable hour. * Allow document to be sent to members electronically or printed rather than just copied. * Allow the election to be held before the AGM. * Define the members length of office to be from the end of the AGM that just after the election till the next AGM. (The old wording didn't make sense since our election is held before the AGM). * Allow some leeway as to how late nominations can be accepted for election. * Ensure elections are only held within 2 months of the AGM and no earlier. * Remove the need for AGM minutes to be signed by the chairperson. * Change a committee meeting quorum to a majority rather than 3 members. * If there is no quorum then allow a committee meeting to be rescheduled within 28 days rather than at the same time the next week. * Allow 20 members to be able to call an SGM as well as the current model's 5%. * Allow the new committee to be announced rather than elected at the AGM. * Remove the restriction for members having to be over 18 to vote. * Allow proxy votes at general meetings. * Remove the membership form from the appendix.
This change allows us to be able to remove members from our membership list. This is necessary while we have a $0 membership fee, since members would normally only be removed if they did not pay. The intention is that we would email all members to renew their membership by visiting the website 2 months before an election. Anyone who did not respond would be removed from the membership. They would still be able to reapply for membership at any time before the election takes place and therefore vote in it.
jhesketh
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May 8, 2016
pulling in from master to make my copy of constitution and policies up to date
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These are the changes we want to vote on at the 2011 SGM