ban-rollout.md

CPG Decision Rollout

[Link to Decision Document]

These are the primary steps required to complete a project ban. It's important to create one single thread, with all accountable to ensure that completion of each steps triggers the next.

Step 1: Identify all relevant systems and forums [Accountable Name]

Account	System	Accountable	Action Completed?

• Collect a list of all areas where this person is known to participates.
• Report back to the group email on completion.

Step 2: Document people & steps required to disable access to those systems [Accountable Name]

• Based on the above, create a checklist of systems, accountable people, and status using this document.
• Draft an email to system administrators to send on step 4. Here's a template
• Draft an email for 'needs to know steaff and contributors' Here's a template
• Draft an ban email Here's a template
• Report back to the group email on completion.

STEP 3: Communicate the ban to the individual, and those who need to know about the ban (but are not directly involved in this decision)[Accountable Name]

• Email ‘needs to know staff and contributors’.
• Email ban letter.
• Report back to the group email on completion.

STEP 4: Launch systems ban [Accountable Name]

Note: systems ban always comes after notification, if there is any chance there will be a delay between notification and systems which can confuse, or even panic those involved.

• Request/complete action according to our systems document, and ensure completion for each. [Here's a Template]
• Report back to the group email on completion.

STEP 5: Case Check in (1 week later) [Accountable Name]

• Before closing this case, a quick check in with everyone involved (stakeholders, and system adminstrators). [Template Here]
• Report back to the group email on completion

Step 6: Final Check in (hopefully no more than 2 weks later) [Accountable Name]

• Case Closed
• Report back to the group email on completion