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<!DOCTYPE html>
<html>
<head>
<title>Your Data Can Live Forever: How to Plan for Data Reuse</title>
<meta charset="utf-8">
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<body>
<aside>
<div class="image">
<img src="../assets/images/science-fox.svg">
</div>
<nav>
<a class="selected" href="#introduction">Introduction</a>
<a href="#steps-to-complete">Steps to Complete</a>
<a href="#glossary">Glossary</a>
<a href="#resources">Resources</a>
</nav>
</aside>
<article>
<div class="logo">
<a href="https://mozillascience.org" title="Mozilla Science Lab">
<img src="../assets/images/science-lab-logo.svg" />
</a>
</div>
<h1>Your Data Can Live Forever: How to Plan for Data Reuse</h1>
<div class="meta-information">
<p class="summary">
This activity is designed to help you understand what someone outside your research
project (or you in 5-10 years) would need to know about your data in order to build
on your work.
</p>
<div class="details">
<time>45-60 minutes</time>
<p class="difficulty">For beginners</p>
</div>
</div>
<section class="presentation-details">
<section>
<h4>Format</h4>
<p>
This is a short writing/thinking exercise. Best done with a partner
or small group, but can also be done alone.
</p>
</section>
<section>
<h4>Target Audience</h4>
<p>
Open science project leads, graduate students, and early-career researchers
looking to make their data reusable.
</p>
</section>
<section>
<h4>Materials</h4>
<ul>
<li>A data set with which you are familiar</li>
<li>Pen/pencil & paper or text editor</li>
<li>Data Reuse Plan Template</li>
</ul>
</section>
</section>
<h2 id="introduction">Introduction</h2>
<p>
Data reuse saves time and accelerates the pace of scientific discovery. By making your
data open and available to others, you make it possible for future researchers to answer
questions that haven’t yet been asked. Thinking about data reuse in advance and documenting
it, saves you time by helping you plan research processes and workflow early in the
research project. Finally, this documentation makes it easier for you to defend your
research... remember back to second grade when your teacher told you to “show your work”.
</p>
<p>
When it comes to making your work reusable, “the devil is in the details”. Upon completion
of this exercise, you will have a detailed data reuse plan which you can save as a README
or text file to store with your data files so others can understand and reuse your data.
Extra bonus feature: it provides an outline for the “Methodology” section of any publications
that arise from this data.
</p>
<h2 id="steps-to-complete">Steps to Complete</h2>
<ol class="steps">
<!-- Step 1 -->
<li>
<h1>Identify Roles</h1>
<time>5 minutes</time>
<p>
Break into groups of 2-5 people. Identify one volunteer to be the "Researcher"
and describe their research data set for this exercise. This person will need
to be fairly familiar with how and why the data was collected.
</p>
<p>
Identify a note taker to record responses to questions from the group about the
data set.
</p>
</li>
<!-- Step 2 -->
<li>
<h1>Interview</h1>
<time>30-40 minutes</time>
<p>
Using the Data Reuse Plan Template as a guide, members of the group ask questions
of the "Researcher" about her or his data set while the note taker records responses.
The note taker can (and is encouraged) to ask questions too. As you ask questions,
think about how you would (or if you could) respond to a similar question about your
data set.
</p>
<p>
If you have time, upon completion of the worksheet, review your responses and make
sure they would be clear to someone viewing your data set for the first time. You are
writing this for someone you have never met. Avoid jargon and abbreviations where
possible.
</p>
</li>
<!-- Step 3 -->
<li>
<h1>Review & Discuss</h1>
<time>10-15 minutes</time>
<p>
Review the following questions and be prepared to share out your responses with
the larger group.
<ol>
<li>
Which parts of the template were particularly challenging? Why? What research
best practices could you put into place to make it easier?
</li>
<li>
If you weren't able to provide some of the information in the worksheet, is
there a way you can get it? If not, is there something you could have done
differently during your research project to collect that information?
</li>
<li>
Are there pieces of information missing from this worksheet that would help
someone understand your data and make it easier to reuse?
</li>
</ol>
</p>
</li>
<!-- Step 4 -->
</ol>
<h2 id="glossary">Glossary</h2>
<section class="glossary">
<section class="term">
<h3>Open Data</h3>
<p>
Data that is made easily and freely available for anyone to access, use, and
share without restrictions, the possible exception being a requirement of
attribution.
</p>
</section>
<section class="term">
<h3>Metadata</h3>
<p>
Information that describes, explains, locates, or in some way makes it easier to
find, access, and use a resource (in this case, data). For example, metadata for
a photograph may include the name of the photographer, when and where it was taken,
as well as the type of camera and settings used to take the photograph.
</p>
</section>
<section class="term">
<h3>Licensing</h3>
<p>
A license gives explicit permissions for the use of something. This is particularly
important if you want to make your data open as some jurisdictions assign
copyrights to data sets which limit their use. There are several types of
licenses that are in common use for data. You can read more about them
here: <a href="http://www.dcc.ac.uk/resources/how-guides/license-research-data">
http://www.dcc.ac.uk/resources/how-guides/license-research-data</a>.
</p>
</section>
<section class="term">
<h3>Naming Conventions</h3>
<p>
These are a set of predefined rules for the naming and structure of folders, files,
field names, etc. (E.g. All files begin with a date, location and project name.)
Naming conventions help provide context to a data set, as well as make sure a
standard of data collection and management is being followed by all members of a
team.
</p>
</section>
<section class="term">
<h3>Permanent Identifiers</h3>
<p>
A permanent identifier (or PID) is a set of numbers and/or characters, frequently
in the form of a URL, that points to the location of a resource. PIDs are set up
in such a way that even though the storage location of the resource may change
over time (e.g. moving data from one university server to another), the PID will
always point to the correct location. DOI is a commonly known type of PID.
</p>
</section>
</section>
<h2 id="resources">Follow-up Resources & Materials</h2>
<p>
You may find it useful to review this handout early on in the planning stages
of your project to help design the workflows of your project.
</p>
<p>
The following resources are useful for more information documenting your data
and research best practices to make documenting your data easier.
<ul>
<li>
<a href="http://www.ands.org.au/guides/metadata-working.html">Metadata Guide</a>
from Australian National Data Service (ANDS)
</li>
<li>
<a href="https://www.dataone.org/sites/all/documents/DataONE_BP_Primer_020212.pdf">
Best Practices for Data Management</a> from DataONE
</li>
</ul>
</p>
<!--
<section class="resources">
<section class="resource">
<h4>Resource Name</h4>
<a href="#">http://link.to/resource</a>
<p>This is a description of the resource. Summarizes what it is, you know?</p>
</section>
</section>
-->
</article>
</body>
</html>