index.mdx

tags
decluttering insights usage governance teams

import Tabs from "@theme/Tabs"; import TabItem from "@theme/TabItem";

Lists information on decluttering teams

Author: Tobias Maestrini

Get insights about the teams in your tenant. Please keep in mind that you see only the teams that you have access to. For a full overview and a complete decluttering experience, the calling user needs to have admin rights in SPO and Teams.

$ErrorActionPreference = "Stop"

function Start-Routine {
  # START ROUTINE
  [CmdletBinding()]
  param (
    [Parameter(Mandatory = $false)]
    [Switch] $KeepConnectionsAlive
  )

  try {
    Initialize-Params
    Initialize-ExportPath
    Get-AllTeams
    Set-TeamsGovernanceData
    Write-Host "Routine terminated" -ForegroundColor Green
    if (!$KeepConnectionsAlive.IsPresent) {
      m365 logout
    }
  }
  catch {
    Write-Error $_.Exception.Message
  }
}

function Initialize-Params {
  Write-Host "Generating usage reports from your Teams environment"

  # define globals
  $Global:AllTeamsInOrg = $null
  $Global:Path = $null
  $Global:TeamList = @()

  Write-Output "Connecting to M365 tenant: please follow the instructions."
  Write-output "IMPORTANT: You'll need to have SharePoint- and Teams-Admin permissions!"
  if ((m365 status --output text) -eq "Logged out") {
    m365 login
  }
}

function Get-AllTeams {
  Write-Host "Getting all teams in this tenant" -ForegroundColor Yellow
  Write-Host "This may take a while..."

  try {
    $Global:AllTeamsInOrg = m365 teams team list | ConvertFrom-Json
  }
  catch {
    throw $_.Exception.Message
  }
}

function Set-TeamsGovernanceData {
  $ErrorActionPreference = 'SilentlyContinue'
  $selectedTeams = $Global:AllTeamsInOrg
  if ($IsWindows -or ($env:OS -like "*Windows*")) {
    Write-Host "Select all teams for which you want to create a detailed report."
    $Global:AllTeamsInOrg = $selectedTeams | Out-GridView -Title "Select teams for your report" -PassThru
  }

  $i = 1
  Foreach ($Team in $Global:AllTeamsInOrg) {
    $SPOSite, $TeamUsers, $TeamOwners, $TeamMembers, $TeamGuests, $TeamChannels = $null

    Write-Progress -Activity "Getting infos for team" -PercentComplete (100 * $i / $Global:AllTeamsInOrg.Length) -Status "$($Team.DisplayName)"
    $TeamGroup = m365 entra m365group get --id $Team.id --includeSiteUrl | ConvertFrom-Json
    if ($TeamGroup.siteUrl) {
      $SPOSite = m365 spo site get --url $TeamGroup.siteUrl | ConvertFrom-Json
      $SPOSite = m365 spo site list --filter "Url -eq '$($TeamGroup.siteUrl)'" | ConvertFrom-Json
      $TeamUsers = m365 teams user list --teamId $Team.id | ConvertFrom-Json
      $TeamOwners = $TeamUsers | Where-Object userType -EQ "Owner"
      $TeamMembers = $TeamUsers | Where-Object userType -EQ "Member"
      $TeamGuests = $TeamUsers | Where-Object userType -EQ "Guest"
      $TeamChannels = m365 teams channel list --teamId $Team.id | ConvertFrom-Json | Sort-Object DisplayName
    }

    $teamToExport = [PSCustomObject]@{
      "Team Name"          = $Team.displayName
      ID                   = $Team.id
      "Access Type"        = $TeamGroup.visibility ?? 'n/a'
      "# Channels"         = $TeamChannels ? $TeamChannels.Length : ''
      "Channels"           = $TeamChannels ? ($TeamChannels | ForEach-Object { "{0} ({1})" -f $_.displayName, (Get-Culture).TextInfo.ToTitleCase($_.membershipType) }) -join ', ' : ''

      "# Owners"           = $TeamOwners ? $TeamOwners.Length : '---'
      Owners               = $TeamOwners ? ($TeamOwners | ForEach-Object { "{0} ({1})" -f $_.displayName, $_.userPrincipalName }) -join ', ' : '---'
      "# Members"          = $TeamMembers ? $TeamMembers.Length : '---'
      Members              = $TeamMembers ? ($TeamMembers | ForEach-Object { "{0} ({1})" -f $_.displayName, $_.userPrincipalName }) -join ', ' : '---'
      "# Guests"           = $TeamGuests ? $TeamGuests.Length : '---'
      Guests               = $TeamGuests ? ($TeamGuests | ForEach-Object { "{0} ({1})" -f $_.displayName, $_.userPrincipalName }) -join ', ' : '---'

      "SharePoint URL"     = $TeamGroup.siteUrl ?? 'not permitted'
      "Storage Used"       = ($TeamGroup.siteUrl) ? ("{0:N2} GB" -f ($SPOSite.StorageUsage / 1024)) : ''
      "Storage Limit"      = ($TeamGroup.siteUrl) ? ("{0:N2} GB" -f ($SPOSite.StorageMaximumLevel / 1024)) : ''
      "Storage Used Quota" = ($TeamGroup.siteUrl) ? ("{0:P2}" -f ($SPOSite.StorageUsage / $SPOSite.StorageMaximumLevel)) : ''
      "Last Action (Date)" = ($TeamGroup.siteUrl) ? $SPOSite.LastContentModifiedDate : ''
    }
    Write-DataRowToCSV -dataRowObject $teamToExport
    $Global:TeamList += $teamToExport
    $i++
  }
  Write-Progress -Activity "Getting infos" -Status "completed" -Completed
  $ErrorActionPreference = "Stop"
}

function Initialize-ExportPath {
  $Path = Read-Host "Set the path where you want to export the data as csv file"
  $TestPath = test-path -path $Path
  $tStamp = (Get-Date).ToString("yyyyMMddHHmmss")
  if ($TestPath -ne $true) {
    New-Item -ItemType directory -Path $Path | Out-Null
    Write-Host "Creating file in $($Path): TeamsDataReport-{current date}.csv" -ForegroundColor Yellow
  }
  else {
    Write-Host "File created in $($Path): 'TeamsDataReport-$($tStamp).csv'."
    Write-Host "`nAll data will be exported to $($Path): TeamsDataReport-$($tStamp).csv. Do not edit this file during the scan."
  }
  $Global:Path = "$($Path)\TeamsDataReport-$($tStamp).csv"
}

function Write-DataRowToCSV {
  [CmdletBinding()]
  param (
    [Parameter(Mandatory = $true)]
    [PSCustomObject]
    $DataRowObject
  )
  $DataRowObject | Export-Csv $Global:Path -NoTypeInformation -Delimiter ";" -Append -Encoding utf8
}

Start-Routine -KeepConnectionsAlive