Smart-Contact-Manager

INTRODUCTION

• The "Contact Management System" has been developed to override this problems prevailing in the practicing manual system. This software is supported to eliminate and in some cases reduce the hardships faced by this existing system. Moreover this system is designed for the particular need of the company to carry out operations in a smooth and effective manner.

• The application is reduced as much as possible to avoid errors while entering the data. It also provides error message while entering invalid data. No formal knowledge is needed for the user to use this system. Thus by this all it proves it is user-friendly.

• Contact Management System, as described above, can lead to error free, secure, reliable and fast management system. It can assist the user to concentrate on their other activities rather to concentrate on the record keeping. Thus it will help organization in better utilization of resources.

• Every organization, whether big or small, has challenges to overcome and managing the information of Credential, Contact, Profile, Mobile, Emails. Every Contact Management System has different Contact needs, therefore we design exclusive employee management systems that are adapted to your managerial requirements.

• This is designed to assist in strategic planning, and will help you ensure that your organization is equipped with the right level of information and details for your future goals. Also, for those busy executive who are always on the go, our systems come with remote access features, which will allow you to manage your workforce anytime, at all times. These systems will ultimately allow you to better manage resources.

PROBLEM STATEMENT

The problem of inefficiency and disorganization associated with manual or outdated contact management methods and the difficulty in keeping track of contact information across multiple platforms, leading to missed opportunities, miscommunications, and loss of important information.

-> Designing a smart contact management system that simplifies contact management, boosts communication, and enhances productivity while also providing a user-friendly interface and ensuring data security and privacy is a complex task. How can we develop a system that meets all these requirements and effectively addresses the challenges of modern contact management?

MOTIVATION

• The motivation behind the development of a smart contact management system is to improve the efficiency and productivity of individuals and businesses by providing them with an easy-to-use, centralized tool for managing their contacts.

• Managing contacts manually or with outdated methods can be time-consuming and frustrating, particularly as the number of contacts grows. It can also lead to missed opportunities and lost revenue.

• By providing a smart contact management system, users can easily organize, retrieve, and update their contact information in one place, streamlining the process and making it easier to stay on top of important contacts.

• A smart contact management system can help users build and maintain better relationships with customers and clients by enabling them to easily schedule appointments, set reminders, and follow up on important leads.

OBJECTIVES

The objectives of a smart contact manager are to help individuals or businesses efficiently manage their contacts, streamline communication, and build stronger relationships with their contacts. Some specific objectives of a smart contact manager may include: • A Centralized User-Friendly Contact Management system which provides a single location for storing and managing all contact information including names, phone numbers, email addresses, work profile, and other details. We can perform the CRUD Operations(Create, Read, Update, Delete) on the added contact details.

• A 2-step verification for each user provides security & privacy. Each user has a different dashboard to work-on & manage the contacts(No 2 users can interact). The user credentials are being saved in the MySql workbench at the backend.

• This SpringBoot Application is deployed using Docker.

By achieving these objectives, a smart contact manager can help businesses build stronger relationships with their contacts, increase customer retention, and ultimately drive revenue growth.

TECHNOLOGY STACK

• Spring Boot (IDE)

• Java

• MYSQL to manage database

• MYSQL java Connector to connect to the database

• Docker for Deployment

• Git(version control)

Application of our Project

1. Business Networking: A smart contact manager can help individuals and businesses maintain a database of contacts for networking purposes. It can help users keep track of business cards, connect with new contacts on social media platforms, and organize follow-ups and meetings.

2. Sales and Marketing: A smart contact manager can help businesses manage their leads and prospects, segment their audience, and personalize their communication. It can also help automate follow-ups and outreach efforts, improving the overall efficiency of the sales and marketing process.

3. Customer Relationship Management (CRM): A smart contact manager can be used as a standalone CRM tool or integrated with existing CRM software. It can help businesses maintain a complete history of communication with customers, track customer behavior, and provide insights for better decision-making.

4. Personal Contact Management: A smart contact manager can help individuals manage their personal contacts, including friends, family, and acquaintances. It can help keep track of birthdays, anniversaries, and other important events, as well as maintain a history of communication and interactions.

5. Job Search: A smart contact manager can be used to keep track of job contacts and networking opportunities during a job search. It can help organize contacts by company, job title, and location, and keep track of application deadlines and follow-ups.