Create Email Template(s) For Reaching out for Data

[sforsyth089]

Background on the problem the feature will solve/improved user experience

We will have to reach out to multiple entities for data. Ideally we have an easy to use/adjust started document for this purpose.

Describe the solution you'd like

A template email for getting in touch with states/ etc explaining our needs.

Acceptance Criteria

Team approves and represents our project well.

THINGS TO CONSIDER:

• FOI data sometimes comes at a cost for pulling the data, we need to ask in a way to avoid charges

•     Side comment:  Is there any IBM budget for this at all?
  

• Do we need IBM legal review?
• States/Cities/Other locations may vary in what they already share / can provide. We want a 'core' list of fields (i.e. race) but also want to be open to take anything helpful.
• We can take any format and standardize to our needs.
• Do we need to think about varying politics per location?

@Sabine-Justilien We want to talk about the items above with you to think about enhancing our data collection.

[joannhh]

Meeting held on 10/23/21 (Hui/Stacy/Jo Ann)

• Will engage Sabine for any data requests that may require budget
• Discussed that Hui and Tyler reviewed NY State database and saw that it's similar to Cook County
• Hui will have Tyler to share the NY State email request with Stacy so that the context can be incorporated into the overall data collection task
• Based on additional research, Florida would possibly be a good target dataset: http://www.dc.state.fl.us/pub/obis_request.html (Hui will research further)
• Jo Ann and Stacy to continue to search for others and update the tracking spreadsheet
• Siran may be needed to help provide background assistance for some linear regression

[sforsyth089]

Hui sent emails we can start with. Hui - Can you attach here?

Florida asked for data to be submitted through public records system: "Please submit your request through our public records system (https://clicktime.symantec.com/3LsRQCFEmSae8cdTnDpHJ2n7Vc?u=http%3A%2F%2Fwww.dc.state.fl.us%2Fcomm%2FPRR.html). "

[github-actions]

👋 Hi! This issue has been marked stale due to inactivity. If no further activity occurs, it will automatically be closed.

[juliaross-67]

Hi Team! I'm new to this project, is this still an open issue? I could help submit public records requests if that would be useful

[demilolu]

@jross1996 we'd love to have you join our efforts! cc: @sforsyth089 @joannhh

[joannhh]

Hi @jross1996 Thank you! Yes, most definitely, we can use your help. Some of the key items within a rich datasets are: race, gender, charges, location, case ID

Let us know if you have further questions and if you're successful in gathering any data! @sforsyth089

[juliaross-67]

Great! I’ll start searching and keep you all posted!

[github-actions]

👋 Hi! This issue has been marked stale due to inactivity. If no further activity occurs, it will automatically be closed.

[github-actions]

👋 Hi! This issue has been marked stale due to inactivity. If no further activity occurs, it will automatically be closed.