Update assignment algorithmn

FlorianWilhelm · Jan 11, 2024 · 8d9c20d · 8d9c20d
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diff --git a/notebooks/pyconde-pydata-berlin-2024/20_mail_to_reviewers_v1.ipynb b/notebooks/pyconde-pydata-berlin-2024/20_mail_to_reviewers_v1.ipynb
@@ -150,7 +150,7 @@
    "outputs": [],
    "source": [
     "# for activated reviewers we take the e-mail address of their pretalx account\n",
-    "reviewers_activated = gsheet_df.loc[gsheet_df[Col.pretalx_activated].notnull() & gsheet_df[Col.committee_member].isna(), [Col.speaker_name, 'Pretalx Mail', Col.address_as]]\n",
+    "reviewers_activated = gsheet_df.loc[gsheet_df[Col.pretalx_activated].notnull(), [Col.speaker_name, 'Pretalx Mail', Col.address_as]]\n",
     "reviewers_activated = reviewers_activated.apply(lambda x: Recipient(name=x[Col.speaker_name], email=x['Pretalx Mail'], address_as=x[Col.address_as]), axis=1).to_list()"
    ]
   },
@@ -407,27 +407,18 @@
     "    team_id=cfg[\"team_id\"],\n",
     "    agent_id=cfg[\"agent_id\"],\n",
     "    status=\"solved\",\n",
-    "    recipients=reviewers_activated[53:]\n",
+    "    recipients=reviewers_activated\n",
     ")"
    ]
   },
-  {
-   "cell_type": "code",
-   "execution_count": null,
-   "metadata": {},
-   "outputs": [],
-   "source": [
-    "reviewers_activated[53:]"
-   ]
-  },
   {
    "cell_type": "code",
    "execution_count": null,
    "metadata": {},
    "outputs": [],
    "source": [
     "mail_client = MailClient()\n",
-    "responses, errors = mail_client.send(mail, dry_run=False)\n",
+    "responses, errors = mail_client.send(mail, dry_run=True)\n",
     "assert not errors"
    ]
   },
@@ -498,7 +489,7 @@
     "    team_id=cfg[\"team_id\"],\n",
     "    agent_id=cfg[\"agent_id\"],\n",
     "    status=\"solved\",\n",
-    "    recipients=reviewers\n",
+    "    recipients=reviewers_activated\n",
     ")"
    ]
   },
@@ -513,12 +504,82 @@
     "assert not errors"
    ]
   },
+  {
+   "cell_type": "markdown",
+   "metadata": {},
+   "source": [
+    "## Mail regarding the start of the Review Phase"
+   ]
+  },
+  {
+   "cell_type": "code",
+   "execution_count": null,
+   "metadata": {},
+   "outputs": [],
+   "source": [
+    "mail_body = \"\"\"\n",
+    "Hi {recipient.address_as},\n",
+    "\n",
+    "les jeux sont faits! The chips are down! and our Call for Proposals is now finally closed :-)\n",
+    "We are very happy to announce that we have now a total of 484 proposals! That's even 57 more than last year.\n",
+    "\n",
+    "So let's all begin with the review process and make this year's PyConDE & PyData Berlin 2024 a great success.\n",
+    "For this year's review process will try a new approach, simplified approach to last year's process.\n",
+    "We will assign each reviewer about 33 proposals but expect everyone to review only at least 22 proposals until\n",
+    "the end of January. So if you have time and want to review more proposals than 22, please feel free to do so.\n",
+    "This helps out another reviewer who couldn't complete 22 proposals for unforeseen reasons.\n",
+    "If you want to know more, read the PS text of this mail.\n",
+    "\n",
+    "If you have any questions, need help, don't hesitate contacting us at program24@pycon.de.\n",
+    "We appreciate your help very much and want to make sure that you are having a good time.\n",
+    "\n",
+    "Thank you very much {recipient.address_as} for your support!\n",
+    "\n",
+    "Summary:\n",
+    "* Review period: 9. January 2024 - 31 January, 00:00 CET\n",
+    "* Pretalx: https://pretalx.com/orga/event/pyconde-pydata-2024/reviews/\n",
+    "* Reviewer Guidelines (http://bit.ly/pyconde24-reviewer-guidelines)\n",
+    "* [Nonobligatory] PyCon 2024 - Reviewer's Get Together, Meet & Greet and your Questions:\n",
+    "  - Thursday, 11. January 2024 · 5:00 bis 5:40PM CET, video call: https://meet.google.com/zsn-avdq-yhy\n",
+    "* Contact program24@pycon.de for support if needed\n",
+    "\n",
+    "All the best,\n",
+    "Program Committee\n",
+    "PyCon DE & PyData Berlin 2024\n",
+    "\n",
+    "PS: In total, we are looking like last year for 3 reviews per proposal to get a fair evaluation of each proposal.\n",
+    "To make sure we really have 3 reviews per proposal in the end, we will initially assign each proposal to 5 reviewers.\n",
+    "Whenever a proposal has 3 reviews, it will be removed from the list of proposals to review for the remaining reviewers.\n",
+    "This is the reason why we define a minimum number of proposals to review for each reviewer but assign more proposals.\n",
+    "\"\"\""
+   ]
+  },
   {
    "cell_type": "code",
    "execution_count": null,
    "metadata": {},
    "outputs": [],
-   "source": []
+   "source": [
+    "mail = Mail(\n",
+    "    subject=\"[PyConDE/PyData 2024] Our Review Phase starts TODAY\",\n",
+    "    text=mail_body,\n",
+    "    team_id=cfg[\"team_id\"],\n",
+    "    agent_id=cfg[\"agent_id\"],\n",
+    "    status=\"solved\",\n",
+    "    recipients=reviewers_activated\n",
+    ")"
+   ]
+  },
+  {
+   "cell_type": "code",
+   "execution_count": null,
+   "metadata": {},
+   "outputs": [],
+   "source": [
+    "mail_client = MailClient()\n",
+    "responses, errors = mail_client.send(mail, dry_run=False)\n",
+    "assert not errors"
+   ]
   },
   {
    "cell_type": "code",
@@ -747,6 +808,60 @@
     ")"
    ]
   },
+  {
+   "cell_type": "markdown",
+   "metadata": {},
+   "source": [
+    "## Mail about start of the review period"
+   ]
+  },
+  {
+   "cell_type": "code",
+   "execution_count": null,
+   "metadata": {},
+   "outputs": [],
+   "source": [
+    "mail_body = \"\"\"\n",
+    "Hi {recipient.address_as}!\n",
+    "\n",
+    "The review of proposals for the PyConDE / PyData is already in full swing and we are happy to have you on board!\n",
+    "{recipient.data.feedback}\n",
+    "\n",
+    "Please check back frequently into Pretalx as we will soon assign proposals more dynamically. \n",
+    "PyConDE / PyData is completely community driven by volunteers like you and we highly appreciate your support!\n",
+    "We will keep you updated.\n",
+    "\n",
+    "Information from our past e-mails:\n",
+    "* Reviewer Guidelines (https://bit.ly/pyconde23-reviewer-guidelines)\n",
+    "* [Nonobligatory] 2nd live “Meet and Greet” session: 17 January, 17:00 (CET) in Gather Town (https://bit.ly/pyconde23-meet-reviewers)\n",
+    "* Review to be finished by: 31 January, 00:00 (CET)\n",
+    "* Contact program23@pycon.de for support if needed\n",
+    "\n",
+    "Thank you very much {recipient.address_as} for your support!\n",
+    "\n",
+    "\n",
+    "All the best,\n",
+    "Program Committee\n",
+    "PyCon DE & PyData Berlin 2023\n",
+    "\"\"\""
+   ]
+  },
+  {
+   "cell_type": "code",
+   "execution_count": null,
+   "metadata": {},
+   "outputs": [],
+   "source": [
+    "mail = Mail(\n",
+    "    subject=\"Update for you on the review process for PyCon DE / PyData!\",\n",
+    "    text=mail_body,\n",
+    "    team_id=cfg[\"team_id\"],\n",
+    "    agent_id=cfg[\"agent_id\"],\n",
+    "    status=\"solved\",\n",
+    "    recipients=active_recipients\n",
+    ")"
+   ]
+  },
   {
    "cell_type": "code",
    "execution_count": null,