Add warnings to not manually edit AR or AP transactions Bug 705309

Gnucash · Jul 31, 2015 · aa897be · aa897be
1 parent 35eb990
commit aa897be
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Showing 4 changed files with 54 additions and 11 deletions.
diff --git a/guide/C/ch_accts.xml b/guide/C/ch_accts.xml
@@ -207,7 +207,16 @@ Translators:
           is typically a business use only account in which you place
           outstanding debts owed to you. It is considered an asset because you
           should be able to count on these funds arriving.</para>
-        </listitem>
+
+          <para>Transactions involving an Accounts Receivable account should not be added,
+            changed or deleted in any way other than by using
+          </para>
+          <itemizedlist>
+            <listitem><para>post/unpost bill/invoice/voucher or</para>
+            </listitem>
+	    <listitem><para>process payment</para></listitem>
+	  </itemizedlist>
+	</listitem>
 
         <listitem>
           <para><guilabel>Other Assets</guilabel> No matter how diverse they
@@ -253,9 +262,18 @@ Translators:
 
         <listitem>
           <para><guilabel>Accounts Payable</guilabel> (A/Payable) This is
-          typically a business use only account in which you place bills you
-          have yet to pay.</para>
-        </listitem>
+            typically a business use only account in which you place bills you
+            have yet to pay.
+          </para>
+
+          <para>Transactions involving an Accounts Payable account should not be added,
+            changed or deleted in any way other than by using
+            <itemizedlist>
+              <listitem><para>post/unpost bill/invoice/voucher or</para></listitem>
+	      <listitem><para>process payment</para></listitem>
+	    </itemizedlist>
+	  </para>
+          </listitem>
 
         <listitem>
           <para><guilabel>Liability</guilabel> Use this type of account for

diff --git a/guide/C/ch_bus_ap.xml b/guide/C/ch_bus_ap.xml
@@ -58,8 +58,18 @@ Basic A/P Account Hierarchy:
    -AP Expenses
   </literallayout>
 
-
- <para>You need to add additional asset accounts and real expense accounts to make this hierarchy useful.  The important aspects of this hierarchy are that you need an expense account and an Accounts Payable account, with account type set to <emphasis>A/Payable</emphasis>.</para>
+      <para>You need to add additional asset accounts and real expense accounts to make this hierarchy useful.
+        The important aspects of this hierarchy are that you need an expense account and an Accounts Payable account, with account type set to <emphasis>A/Payable</emphasis>.
+      </para>
+
+      <para>Transactions involving an Accounts Payable account should not be added,
+        changed or deleted in any way other than by using 
+        <itemizedlist>
+          <listitem><para>post/unpost bill/invoice/voucher or</para></listitem>
+	  <listitem><para>process payment"</para></listitem>
+	</itemizedlist>
+      </para>
+
   </sect2>
 
   <sect2 id="bus-ap-setupcname2">

diff --git a/guide/C/ch_bus_ar.xml b/guide/C/ch_bus_ar.xml
@@ -100,8 +100,18 @@ Basic A/R Account Hierarchy:
 
       <note>
         <para>You do not need to create an individual A/R account for each
-        customer. <application>&app;</application> keeps track of customers internally and provides
-        per-customer reports based on the internal tracking.</para>
+          customer. <application>&app;</application> keeps track of customers internally and provides
+          per-customer reports based on the internal tracking.
+        </para>
+
+        <para>Transactions involving an Accounts Receivable account should not be added,
+          changed or deleted in any way other than by using
+          <itemizedlist>
+            <listitem><para>post/unpost bill/invoice/voucher or</para></listitem>
+	    <listitem><para>process payment"</para></listitem>
+	  </itemizedlist>
+	</para>
+
       </note>
     </sect2>
 

diff --git a/help/C/Help_ch_Account-Actions.xml b/help/C/Help_ch_Account-Actions.xml
@@ -38,9 +38,14 @@
 
          <warning>
            <para>The Accounts Payable and Accounts Receivable types are
-           used internally by &app;&rsquo;s business features. Users should
-           not manually modify or enter transactions in these account
-           types.</para>
+              used internally by &app;&rsquo;s business features. Transactions involving these accounts  should not be added,
+              changed or deleted in any way other than by using
+              <itemizedlist>
+                <listitem><para>post/unpost bill/invoice/voucher or</para></listitem>
+	        <listitem><para>process payment</para></listitem>
+	      </itemizedlist>
+	   </para>
+
          </warning>
 
         <table frame="topbot" id="TypeAccounts">