Add updated text on letters from the HSF

_layouts/main.html

@@ -85,6 +85,8 @@ <h2>Activities</h2>
           community through our  <a href="{{ '/forums.html' | relative_url }}">discussion forums</a>
           and <a href="{{ '/technical_notes.html' | relative_url }}">technical notes</a>.
           </p>
+      <p>The HSF can also write <a href="{{ '/organization/hsf-letters.html' | relative_url }}">letters 
+        of collaboration and cooperation</a> to project proposals.</p>
    <p><a href="{{ '/get_involved.html' | relative_url }}" role="button">How to get involved &raquo;</a></p>
        </div>
       </div>

organization/hsf-letters.md

@@ -1,48 +1,59 @@
 ---
 title: "Letters from the HSF"
 author: "Graeme Stewart"
-layout: default
+layout: plain
 ---
 
-# {{page.title}}
-
 The HSF's mission is to encourage cooperation and common projects
 between all parts of the high-energy physics community concerned
-with software. We span regions and experiments and we strive to 
+with software. We span regions and experiments and we strive to
 to make our community's software development more effective.
 To that end, the HSF will happily cooperate with any project that
-shares similar goals. 
+shares similar goals.
+
+The HSF will usually give a letter of cooperation for any projects and proposals
+that are aligned with the general goals of developing collaborative software for
+high-energy physics. This will particularly apply when there may be multiple
+applications for a funding stream which are well aligned with the HSF. Letters
+of support are usually reserved for specific calls where there is one clearly
+identified proposal from HEP.
 
-### Letters of Cooperation
+## Letters of Cooperation
 
-We will be happy to provide a *letter of cooperation*
-that can be used for any software project or funding application. To ask us
-for this please:
+We will be happy to provide a *letter of cooperation* that can be used for any
+software project or funding application, including, e.g., individual fellowships,
+stating that the HSF will work with the proposer(s) if they receive funding. The
+HSF can also put in this letter a statement stating that the goals of the
+project are well aligned with the [Community White Paper]({{ site.baseurl
+}}/organization/cwp.html) and other similar documents. To ask us for this
+please:
 
 - Send a request to [HSF Coordination](mailto:hsf-coordination@googlegroups.com)
 - Include an outline of your project's goals and indicate where you
-  believe that the HSF can usefully cooperate with you
+  believe that the HSF can usefully cooperate and work with you
+  - We strongly encourage you do discuss with the working group conveners of
+  the working groups where you think this would happen
 - Please make this request at least *two weeks* before you need the letter
 
-### Letters of Support
+## Letters of Support
 
-If you would like a *letter of support* for your project then you
-should additionally show how your project will help to meet the goals
-of the HSF as set out, for example, in the [Community White Paper]({{ site.baseurl }}/organization/cwp.html).
-Please note that a letter of support will not be exclusive for any
-particular grant application round - the HSF is free to support multiple
-projects.
+If you would like a *letter of support* for your project, you are asking the HSF
+to endorse your project specifically. This is usually reserved for a targeted
+call where there is one application from the HEP community. Projects should be
+able to demonstrate specific aims to tackle the challenges set out in the
+[Community White Paper]({{ site.baseurl }}/organization/cwp.html).
 
 - Send a request to [HSF Coordination](mailto:hsf-coordination@googlegroups.com)
 - Include an outline of your project's goals and indicate in what way
   this helps the high-energy physics community to meet the software challenges
   of the future
+- Outline in which way you would with in and with the HSF during the project
 - Please make this request at least *three weeks* before you need the letter
 
-### Procedure
+## Procedure
 
 In both cases the HSF Coordination group and the HSF Working Group Convenors
-will discuss the request and, if approved, circulate a draft letter to the
-whole of the HSF community for any comments. We will then approve the request
-in an HSF Coordination meeting (or, exceptionally, just by email, should
-deadlines not fit with the meeting schedule).
+will discuss the request and, if approved, circulate a draft letter and the
+project outline **to the whole of the HSF community** for any comments. We will
+then approve the request in an HSF Coordination meeting (or, exceptionally, just
+by email, should deadlines not fit with the meeting schedule).