Appendix C: Committee Policies

appendices/C-committee-policies.md

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+# Appendix C: Committee Policies
+
+This appendix lays out additional policies which the Committee should follow. It may be amended separately from the rest of the Constitution by a majority vote of the Committee.
+
+## 1. Changes of Name
+
+1. When a HackSoc member changes their name, the Committee should update all records containing the old name without delay. This includes, where applicable, email addresses and usernames (subject to section C.1.4).
+2. If the member owns a HackSoc hoodie or other merchandise which shows their old name, the Committee should offer to provide a replacement, free of charge, at the next available opportunity.
+3. If the member holds a Committee position, the Committee should offer to update previous meeting minutes to reflect their new name.
+4. At all times, the member's wishes regarding their name must be respected (for example, a member may want or need to be known by different names within HackSoc and in public).