Skip to content

Latest commit

 

History

History
233 lines (148 loc) · 13.9 KB

bookings-in-outlook.md

File metadata and controls

233 lines (148 loc) · 13.9 KB
Raw
title ms.author author manager ms.date audience ms.topic ms.service ms.localizationpriority ms.collection ROBOTS description
Turn off your Personal Bookings page
kwekua
kwekuako
scotv
03/25/2023
Admin
article
bookings
medium
Tier1
scotvorg
essentials-overview
essentials-get-started
essentials-manage
NOINDEX, NOFOLLOW
Steps to turn off your Personal Bookings page

Turn off your Bookings page

Bookings is a time management solution that provides a simple and powerful scheduling page with seamless integration with outlook. It lets people schedule a meeting or appointment with you through a booking page that integrates with the free/busy information from your Outlook calendar. You can create custom meeting types to share with others so they can easily schedule time with you based on your availability and preferences. You both get an email confirmation and attendees can update or cancel scheduled meetings with you from your Personal Bookings page.

Personal Bookings has two different views:

  • Organizer view: An organizer is someone who creates meeting types and shares the booking page with others so that they can easily schedule meetings with them. A personal booking page is where you can create meeting types that others can book with you. Custom meeting types give you the ability to customize when you want to meet and how that meeting type is shared with others. You control whether each meeting type is public to your scheduling page or is private and can only be accessed by a select group of people. You can access your Bookings with me page through Outlook, web and Teams. After you set up your page and publish it, you can share it with others. For example, you can add it to your Outlook signature. Learn more about setup and sharing in Bookings with me.

  • Attendee view: An attendee is someone who uses the booking page to create or attend a meeting scheduled by an organizer. After the organizer shares their personal booking page with others, those visitors will see the attendee view.

When to use Personal Bookings

Bookings with me is an ideal solution for enterprise, small business, and users in education to schedule 1:1 meetings with those outside and inside their organizations. Below are a few examples of how you can use Bookings with me.

  • Schedule interviews with external candidates
  • Set up customer and client meetings
  • Schedule tech support
  • Set up office/consultation hours
  • Set up mentoring hours
  • 1:1 meetings with direct reports
  • Lunch and coffee breaks

End users

For more information on how your users can work with Bookings with me, see the following topics:

Before you begin

Personal Bookings can be turned on or off for your entire organization or for specific users. When you turn on Bookings for users, they can create a Bookings page, share their page with others, and allow other people to book time with them. This article is for owners and administrators who manage Personal Bookings for their organizations.

Personal Bookings is available in the following subscriptions:

  • Office 365: A3, A5, E1, E3, E5, F1, F3
  • Microsoft 365: A3, A5, E1, E3, E5, F1, F3, Business Basic, Business Standard, Business Premium
  • Personal Bookings is available for G1, G3, G5 Personal Bookings is on by default for users with these subscriptions.

Personal Bookings needs the Microsoft Bookings App (service plan) assigned to users for them to be able to access Bookings. This service plan can be enabled/disabled by tenant admins. So, if Microsoft Bookings is not assigned to them, Bookings access will be denied to users even if they are in one of the previously listed SKUs.

For more information, see the Bookings with me Microsoft 365 Roadmap item.

Prerequisites for using Personal Bookings

Personal Bookings and Bookings share the same licensing model. However, Bookings doesn't have to be turned on for the organization using tenant settings for users to access Personal Bookings. The Bookings app must be enabled for users to have access to Personal Bookings.

To turn on Personal Bookings without access to Bookings, block access to Microsoft Bookings using the OWA Mailbox policy PowerShell command or follow the instructions here: Turn Microsoft Bookings on or off.

Turn Personal Bookings on or off

Personal Bookings can be turned on or off for your entire organization or specific users. When Personal Bookings is turned on, users can create a Personal Bookings page and share links with others inside or outside your organization.

Turn Personal Bookings on or off for your organization using PowerShell

You'll need to run the following commands using Exchange Online PowerShell. For more information on running Exchange Online cmdlets, see Connect to Exchange Online PowerShell. To turn Personal Bookings on or off for your organization using the PowerShell cmdlet Set-OrganizationConfig, Connect to Exchange Online PowerShell and run the following commands.

Use the Get-OrganizationConfig and Set-OrganizationConfig commands to find out the status and turn Bookings with me on or off for your organization.

Note

It usually takes about 4 hours for Set-OrganizationConfig commands to take effect for your users.

  1. Check EWS control access by running the following command.

    Get-OrganizationConfig | Format-List EwsEnabled

    If the command returns "EwsEnabled: $true" then proceed to Step 2.

    If the command returns "EwsEnabled:" (empty is default), no further changes are needed, proceed to Step 2.

    If the command returns "EwsEnabled: $false" then run the following command and proceed to Step 2.

    Set-OrganizationConfig -EwsEnabled: $true

  2. Check your EwsApplicationAccessPolicy by running the following command:

    Get-OrganizationConfig | Format-List EwsApplicationAccessPolicy,Ews*List

    A. If the value of EwsApplicationAccessPolicy is EnforceAllowList, only the applications specified in EwsAllowList are allowed to access EWS and REST.

    • To turn off Personal Bookings for your organization, remove MicrosoftOWSPersonalBookings, if present, from EwsAllowList by running the following command:

      Set-OrganizationConfig -EwsApplicationAccessPolicy EnforceAllowList -EwsAllowList @{Remove="MicrosoftOWSPersonalBookings"}

    • To turn on Personal Bookings for your organization, you must set the EwsApplicationAccessPolicy to EnforceAllowList and add MicrosoftOWSPersonalBookings to EwsAllowList by running the following command:

      Set-OrganizationConfig -EwsApplicationAccessPolicy EnforceAllowList -EwsAllowList @{Add="MicrosoftOWSPersonalBookings"}

    B. If the value of EwsApplicationAccessPolicy is EnforceBlockList, all applications are allowed to access EWS and REST, except those specified in EwsBlockList.

    • To turn off Personal Bookings for your organization, add MicrosoftOWSPersonalBookings by running the following command:

      Set-OrganizationConfig -EwsApplicationAccessPolicy EnforceBlockList -EwsBlockList @{Add="MicrosoftOWSPersonalBookings"}

    • To turn on Personal Bookings if blocked, remove MicrosoftOWSPersonalBookings by running the following command:

      Set-OrganizationConfig -EwsApplicationAccessPolicy EnforceBlockList -EwsBlockList @{Remove="MicrosoftOWSPersonalBookings"}

    C. If the value of EwsApplicationAccessPolicy is empty, all applications are allowed to access EWS and REST.

    • To turn off Personal Bookings for your organization set the EnforceBlockList policy and add MicrosoftOWSPersonalBookings to the block list by running the following command:

      Set-OrganizationConfig -EwsApplicationAccessPolicy EnforceBlockList -EwsBlockList @{Add="MicrosoftOWSPersonalBookings"}

    • If you want to revert the value of EwsApplicationAccessPolicy to empty to allow all applications to access EWS and REST, run the following command:

      Set-OrganizationConfig -EwsApplicationAccessPolicy $null

Note

The EwsApplicationAccessPolicy parameter defines which applications other than Entourage, Outlook, and Outlook for Mac can access EWS.

Turn Personal Bookings off or on for individual users

Use the Get-CASMailbox and Set-CASMailbox commands to check user status and turn Bookings with me on or off for individual users in your organization.

  1. Check the individual's EWS control access by running the following command:

    Get-CASMailbox -Identity adam@contoso.com | Format-List EwsEnabled

    A. If the command returns "EwsEnabled: $true", then proceed to Step 2.

  2. Check the individual's EwsApplicationAccessPolicy by running the following command:

    Get-CASMailbox -Identity adam@contoso.com | Format-List EwsApplicationAccessPolicy,Ews*List

    A. If the value of EwsApplicationAccessPolicy is EnforceAllowList, only the applications specified in EwsAllowList are allowed to access EWS and REST.

    • To turn off Personal Bookings for this user, remove MicrosoftOWSPersonalBookings, if present from EwsAllowList by running the following command:

      Set-CASMailbox -Identity adam@contoso.com -EwsAllowList @{Remove="MicrosoftOWSPersonalBookings"}

    • Turn on Personal Bookings for this user, add MicrosoftOWSPersonalBookings to EwsAllowList by running the following command:

      Set-CASMailbox -Identity adam@contoso.com -EwsAllowList @{Add="MicrosoftOWSPersonalBookings"}

    B. If the value of EwsApplicationAccessPolicy is EnforceBlockList, all applications are allowed to access EWS and REST, except those specified in EwsBlockList.

    • To turn off Personal Bookings for this user, add MicrosoftOWSPersonalBookings to EnforceBlockList by running the following command:

      Set-CASMailbox -Identity adam@contoso.com -EwsBlockList @{Add="MicrosoftOWSPersonalBookings"}

    • To turn on Personal Bookings for this user, remove MicrosoftOWSPersonalBookings, if present from EnforceBlockList by running the following command:

      Set-CASMailbox -Identity adam@contoso.com -EwsBlockList @{Remove="MicrosoftOWSPersonalBookings"}

    C. If the value of EwsApplicationAccessPolicy is empty, all applications are allowed to access EWS and REST.

    • To turn off Personal Bookings for this user, set the EnforceBlockList policy and add MicrosoftOWSPersonalBookings to EWSBlockList by running the following command:

      Set-CASMailbox -Identity adam@contoso.com -EwsApplicationAccessPolicy EnforceBlockList -EWSBlockList @{Add="MicrosoftOWSPersonalBookings"}

Frequently asked questions

What is the difference between Bookings and Bookings with me?

Bookings with me integrates with your Outlook calendar and can only be used for 1:1 meetings. Bookings with me is intended for scheduling meeting times with individual users. Bookings is intended for managing scheduling for a group of people.

Also, Bookings with me won't create a new mailbox for each Bookings with me page. Note that Bookings with me and Personal Bookings are terms used interchangeably.

Who can access my public Bookings page?

Public meeting types can be accessed by anyone that has your Bookings with me page address. You decide who you share your Bookings with me page address with. For more information, see Select a meeting time in Bookings with me.

What is the difference between public and private meeting types?

Meeting types can be public or private. Public meeting types are available to anyone that you share your Bookings page link with. Private meeting types are only available to people that you share the individual private meeting type with.

Private meeting types can also generate single use links. Single use links expire after their first booking. For more information, see setup Bookings with me meeting types.

Do people need to have a Microsoft account or Bookings license to schedule time with me?

No. Anyone or any attendee can schedule time with you using your Bookings with me page, even if they don't have a Microsoft account. You, as an organizer, need a Bookings license to create a Bookings with me page.

Privacy

Where is Bookings with me data stored?

Bookings with me is a feature of Outlook powered by Bookings. All data is stored within the Microsoft 365 platform and in Exchange. Bookings with me follows data storage policies set by Microsoft, which are the same policies that all Microsoft 365 apps follow. All customer data (including information provided by attendees when booking) is captured in Bookings and is stored within Exchange. For more information, check out Privacy: It's all about you.