guides: installfest info should live somewhere other than edunham's e…

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content/blog/20131003_organizing_installfest.mkd

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+title: Running an InstallFest 
+category: blog
+tags: guide
+author: "Emily Dunham <dunhame@onid.oregonstate.edu>"
+date: 2013-10-03
+---
+
+1) **Before Term Starts**
+
+Pick a time and date for the InstallFest. The usual LUG time (Tuesday at
+6pm) generally works, and we usually have a room for it as well. Contact Tina
+Batten from EECS to reserve KEC1005 or KEC1007. Week 2 or 3 is generally a
+good time to have InstallFest, since students in the introductory CS classes
+have realized they need Linux but haven't gotten it yet. 
+
+2) **During Week 1**
+
+Make a list of which classes the LUG should present about InstallFest in.
+Depending on the term, the table you'll fill out might look something like: 
+
+<table>
+    <tr>
+        <th>Class</th>
+        <th>Days/Time</th>
+        <th>Prof</th>
+        <th>Contacted?</th>
+        <th>Response</th>
+     </tr>
+     <tr>
+        <td>CS160</td>
+        <td>MWF 10am</td>
+        <td>Jennifer</td>
+        <td>Yes</td>
+        <td>Visit on Friday</td>
+    </tr>
+    <tr>
+        <td>CS161</td>
+        <td>TR 4pm</td>
+        <td>Kevin</td>
+        <td>Yes</td>
+        <td>Send Email</td>
+    </tr>
+    <tr>
+        <td>CS162</td>
+        <td>Online</td>
+        <td>Jess, J.</td>
+        <td>Yes</td>
+        <td>Send Email</td>
+    </tr>
+</table>
+
+Classes to visit: 
+
+* CS160 
+* CS161
+* CS162
+* CS261
+* CS275
+* ENGR111
+* ENGR112
+* MTH231
+* MTH232
+
+Gather the times and dates of all sections of these classes in a table such as
+the one shown above. Find the professor names and email addresses for each of
+them. Make sure that there are actually LUG students available to visit each
+class we ask to visit. If nobody is available to visit, ask to just send a
+message to the class lists instead. 
+
+3) **Send Emails.** This is easiest if one person (probably president, VP, or
+secretary) handles all the scheduling. This person should send the messages
+from their ONID or ENGR address, since some professors filter out messages
+from gmail and other non-student accounts.
+
+Example email title:
+
+> Linux Users Group InstallFest 10/8: 5-minute presentation in ENGR112?
+
+For CS classes: 
+
+> Dr. `PROFESSORNAME`,
+> 
+> I'm writing to you as a representative of the OSU Linux Users Group. We're
+> holding our annual InstallFest event on `DATE`, and would like
+> to request your permission to make a quick announcement to inform `CLASSNUMBER`
+> students about it at the start of your `TIME` and `TIME` lectures on either
+> `DATE` or `DATE`.
+> 
+>  
+> The InstallFest is an outreach event where experienced Linux users help
+> students interested in the operating system try it out and install it on their
+> laptops.
+> 
+> 
+> Please let me know whether we can send a LUG representative to make a quick
+> announcement in your `CLASSNUMBER` class, and if so, which day would work best for
+> you. If you don't have time in class but would like to help promote the event,
+> we would also appreciate the opportunity to send a brief message about it to
+> your students via the class mailing list.
+> 
+> 
+> Thanks,
+> 
+> Emily Dunham
+> 
+> President, OSU Linux Users Group
+> 
+> lug.oregonstate.edu
+
+For non-CS classes, the second paragraph of the email should explain why
+students in that class might care about LUG, for instance: 
+
+> The InstallFest is an outreach event where experienced Linux users help
+> students interested in the operating system try it out and install it on their
+> laptops. Although students from all disciplines of engineering take ENGR112,
+> the Linux operating system is a widely used tool in research and industry, so
+> the Linux Users Group is likely to be relevant to your students' interests and
+> needs.
+
+3) **Send recruitment email** to the profs who said they'd prefer to advertise it
+on their listserves, and to the online classes. It'll probably look something like this: 
+
+> Are you new to Linux? Want to learn more about the operating system and its
+> open source software ecosystem but don't know where to start?  The OSU Linux
+> Users Group is having an event tomorrow evening which will help you learn
+> more, and install Linux beside your current operating system on your laptop if
+> you would like it.
+> 
+> 
+> Who: You!
+> 
+> What: Installfest is a 2-hour event where experienced Linux users guide
+> newbies through the process of installing Linux for the first time
+> 
+> When: Tuesday October 8th from 6-8pm
+> 
+> Where: KEC 1007 (one of the two smaller classrooms in Kelley Engineering
+> Center)
+> 
+> Bring: Your laptop and power supply
+> 
+> 
+> To be notified of future events, sign up for the LUG's mailing list at
+> http://lists.oregonstate.edu/mailman/listinfo/linux. If you'd like to become a
+> voting member of the LUG, just fill out the form at
+> https://docs.google.com/spreadsheet/viewform?formkey=dDIySHZQeHNhbFhkd25uaTFUNEZubnc6MQ.
+> 
+> 
+> Thanks,
+> 
+> Emily Dunham
+> 
+> President, OSU Linux Users Group
+> 
+> dunhame@onid.orst.edu
+> 
+> edunham on irc.freenode.net
+
+4) **Visit the Classes**. Hand out handouts with the LUG logo, web site, and irc
+information. Tell people about InstallFest, BarCamp, DevOps Bootcamp, and any
+cool speakers who've been scheduled for the term. 
+
+5) **Prepare Installation Media**. CDs and bootable USB sticks, latest Ubuntu and
+some Mint at least. Let people know that they can bring other distros if
+they'd like to. Make sure you know who is bringing them to the event. 
+
+6) **Install Linux** and feed people pizza.