pre-cohort setup [ 2022-nmfs-afsc ]

[jules32]

This issue is to help track the pre-cohort setup, following the approach-guide and focused on the engagement and tech setup after participants have been selected.

These TODO's are for @jules32 unless otherwise noted. cc: @Openscapes/2022-noaa-afsc-assist

For Cohort Planning Team

• invite co-leads/assists to Google Calendar Cohort Calls
• create GitHub Team with co-leads/assists
• create Quicklinks issue and pin, tag assists team
• create planning Google Folder: Engage-2022-AFSC (should rename this for consistency)
• add co-leads/assists to Google Folder
• setup Planning Doc
• for Seaside Chats doc, add co-leads/assists

For Participants

• create Google Folder: Openscapes_CohortCalls [ 2021-noaa-afsc ]
• add participants emails to Openscapes_CohortCalls [ 2021-noaa-afsc ] - Do this the day before Cohort Call 1
• add participants emails to Google Calendar Invites: Cohort Calls
• add participants emails to Google Calendar Invites: Co-working times (optional) (experiment, previously have added those times week-to-week)
• draft welcome email
• send welcome email
• send "reminder" email 1 day before, after adding participants to Openscapes_CohortCalls [ 2021-noaa-afsc ]
• create GitHub repo - upcoming, testing kyber package for automation

[jules32]

Sent the email and added folks to the cohort folder!

[EmilyMarkowitz-NOAA]

• Em - add all participants to the 'Openscapes AFSC 2022 Cohort' google space

[jules32]

woop we're all set! here is the cohort page: https://openscapes.github.io/2022-noaa-afsc/

@Openscapes/2022-noaa-afsc-assist I'll be in the Zoom room 20 mins ahead of time if you'd like to/are able to join (no obligation!)