The aim of this checklist is for it to be a non-exhaustive but illustrative reference system for organisers of conferences (and even events). Conference organisers can use this to help them build out a tasklist, stimulate conversation within their organising team, or publish their alignment with it to help speakers, attendees, and sponsors make an informed decision about whether to attend.
- There are named individuals who issues can be raised to
- Support is made available to help the organising team build an ethical and diverse event
- The organising team is diverse and structured to foster consensus-driven decisions
- Data is managed in a GDPR-compliant way
- Visual and audio impairments are taken into account for all digital materials
- A style guide / comms cheat sheet is available to the organising team to help them use consistent inclusive language, including emoji
- There is a prominently displayed Code of Conduct with clear internal guidance
- The organising team and volunteers receive training on how to handle Conduct violations
- There is a published Diversity and Inclusion statement around any efforts and policies
- Efforts are taken to make the event space able to be navigated with people with mobility issues
- Social activities associated with the event do not have a strong alcohol focus
- Safety of participants using public transportation is taken into account in planning
- There is a clear method for participants to avoid being in photography and any social media
- Emergency services (police, ambulance, fire) contacts are provided
- There is a protocol established to for code of conduct issues that covers checkin in on all parties: the person filing an issue, the person who handled the issue, and the person(s) described in the issue.