Use Case: Guidelines for Data DOI Versioning vs. New DOI

[cynDC42]

Use Case Title: Guidelines for Data DOI Versioning vs. New DOI

• Contributors: Cyndy Chandler (BCO-DMO, WHOI)
• Category: Citing Data Use Case (but applicable for "Citing Software" as well)

Goals and Summary Description

The Biological & Chemical Oceanography Data Management office (BCO-DMO) manages data from NSF GEO Ocean Sciences (OCE) and Polar Programs (PLR) awards. The office submits datasets (and metadata) to our Institutional Repository, the WHOI Data Library and Archives (WHOAS DSpace system). The Data Library provides BCO-DMO with dataset DOIs (minted by CrossRef). In general, every data submission receives a new DOI, but I expect that in some circumstances it would be more useful to the community if a new version of the data were submitted, and the DOI record amended. In cases where the original data are unmodified, but new rows (e.g. the same measurements from additional observation events) or columns (e.g. additional measurements from the original observation events) have been appended, it might be more useful to add a new version of the data and append the DOI metadata record. It would be useful to have guidelines describing how responsible curators decide whether to version the DOI or request a new DOI and relate it to any previous ones. The example included below is for a dataset from the Fukushima nuclear incident. We fully expect these data to be amended, and issuing a new version (as opposed to a new DOI with a separate metadata record) would allow researchers to clearly follow the provenance.

Why is it important and to whom?

• Relevant for data curators and archivists in need of these guidelines
• Also relevant for code developers (but the criteria would likely be different, e.g. separate, but related guidelines)

Why hasn’t it been solved yet?

• it's a question of best practices rather than technological barriers
• it may have been solved in that there have been guidelines posted, and I'm just not aware of them

Actionable Outcomes

BCO-DMO and MBLWHOI staff would consider implementing/following the guidelines promoted by this workshop. I would also promote these guidelines in the ESIP and RDA research communities as well as IODE (international ocean data) and World Data System.

Additional Information and Links

• An example link for a BCO-DMO dataset at the MBLWHOI Library
• https://darchive.mblwhoilibrary.org/handle/1912/5258

Acknowledgements

• BCO-DMO is supported by the National Science Foundation under grant OCE-1435578
  http://www.nsf.gov/awardsearch/showAward?AWD_ID=1435578

References

• Leadbetter, A., Raymond, L.,Chandler, C., Pikula,L., Pissierssens, P.,Urban, E. (2013) Ocean Data Publication Cookbook. Paris: UNESCO, 45 pp.& annexes. (Manuals and Guides. Intergovernmental Oceanographic Commission, 64, IOC/MG/64, http://www.iode.org/mg64)�
• Force 11 Joint Declaration of Data Citation Principles
  https://www.force11.org/datacitation
• CODATA report on principles of data citation "Out of Cite, Out of Mind"
  https://www.jstage.jst.go.jp/article/dsj/12/0/12_OSOM13-043/_article
• ESIP Guidelines
  http://wiki.esipfed.org/index.php/Interagency_Data_Stewardship/Citations/provider_guidelines
• DataONE: http://www.dataone.org/citing-dataone