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Add 2024-05-13 logs, minutes. Add 2024-06-10 agenda.
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40 changes: 40 additions & 0 deletions meetings/agendas/2024/2024-06-10.mdwn
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[[!meta copyright="Copyright © 2024 Software in the Public Interest, Inc."]]
[[!meta license="Creative Commons Attribution-ShareAlike 3.0 Unported"]]

# Meeting agenda for Monday 10th June, 2024

This is the proposed agenda for the SPI board meeting of Monday, June 10th
2024, to be held at 20:00 UTC in #spi on irc.spi-inc.org.

1. Opening
2. Roll Call
3. President's report (Michael Schultheiss)
4. Treasurer's report (Héctor Orón Martínez)
5. Secretary's report (Zach van Rijn)
6. Outstanding minutes
1. [Monday, May 13, 2024](/meetings/minutes/2024/2024-05-13/)
7. Items up for discussion
8. Any other business
9. Next board meeting: July 8, 2024, 20:00 UTC

## President's report

<pre>
pending
</pre>

## Treasurer's report

<pre>
pending
</pre>

## Secretary's report

<pre>
pending
</pre>

## Items up for Discussion

* None
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20:00 < schultmc> *GAVEL*
20:00 < schultmc> .
20:00 < schultmc> [item 1, Opening]
20:00 < schultmc> Welcome to today's Software in the Public Interest Board Meeting, which
20:00 < schultmc> is now called to order. Today's agenda can be found on the web at:
20:00 < schultmc> https://www.spi-inc.org/meetings/agendas/2024/2024-05-13/
20:00 < schultmc> .
20:00 < schultmc> [item 2, Roll Call]
20:00 < schultmc> Directors, please state your name
20:00 < milan> Milan Kupcevic
20:00 < schultmc> Guests, please /msg your names to zv if you wish your attendance to be
20:00 < schultmc> recorded in the minutes of this meeting.
20:00 < Snow-Man> Stephen Frost
20:00 < jconway> Joe Conway
20:00 < schultmc> .
20:00 < jesusalva> Jonatas L. Nogueira
20:00 < fungi> Jeremy Stanley
20:00 < schultmc> zv, do we have any regrets?
20:01 < zv> Zach van Rijn
20:01 < schultmc> Michael Schultheiss
20:01 -!- anthraxx [~anthraxx@static.5.92.251.148.clients.your-server.de] has joined #spi
20:01 < zv> regrets, one,
20:01 < zv> jesusalva: who was it? I don't have access to my computer at the moment
20:01 < jesusalva> Hector
20:01 < zv> thanks
20:02 < jesusalva> zv: Do you want me to transcribe the treasurer report on his stead?
20:02 < zv> please.
20:02 < schultmc> [item 3, President's Report]
20:02 < schultmc> Thank you to SPI Director Jonatas L. Nogueira for helping track outstanding tasks.
20:02 < schultmc> .
20:02 < schultmc> Continued thanks to SPI Vice President, Stephen Frost, for handling contracting
20:02 < schultmc> with SPI's contractors. Stephen continues to do a fantastic job working with our
20:02 < schultmc> contractors and legal counsel.
20:02 < schultmc> .
20:02 < schultmc> </done>
20:02 < schultmc> .
20:02 < schultmc> Snow-Man: do you have anything to add?
20:02 < Snow-Man> No, nothing at this time.
20:03 < schultmc> [item 4, Treasurer's Report]
20:03 < schultmc> zumbi is unavailable. The treasurer team is continuing to process requests.
20:03 < jesusalva> We have cleared most of the account payable treasurer queue tickets in RT.
20:03 < jesusalva> Collected last month statements and hoping to update treasurer reports soon, while we are
20:03 < jesusalva> mostly focused on providing needed information to the auditor for last year's audit.
20:03 < jesusalva> Congrats to FFmpeg for joining STF program and finally contract has been signed today.
20:03 < jesusalva> .
20:03 < jesusalva> </done>
20:03 < jesusalva> We have cleared most of the account payable treasurer queue tickets in RT.
20:03 < jesusalva> Collected last month statements and hoping to update treasurer reports soon, while we are
20:03 < jesusalva> mostly focused on providing needed information to the auditor for last year's audit.
20:03 < jesusalva> Congrats to FFmpeg for joining STF program and finally contract has been signed today.
20:03 < jesusalva> .
20:03 < jesusalva> </done>
20:03 < jesusalva> (Why did it went twice?)
20:03 < schultmc> [item 5, Secretary's report]
20:03 < zv> Please, submit your Conflict of Interest forms if you have not done so this year. This needs to be done ASAP. I will send follow-up emails to remind specific individual(s).
20:03 < zv> I had previously promised a follow-up email with details and options relating to a face-to-face meeting. Due to unexpected personal matters, I was not able to send this out as planned. I will try to have this out today.
20:03 < schultmc> zv?
20:03 < zv> .
20:04 < schultmc> [item 6, Outstanding minutes]
20:04 < schultmc> The minutes for the 2024-04-08 meeting require approval.
20:04 < schultmc> They are available at https://www.spi-inc.org/meetings/minutes/2024/2024-04-08/
20:06 < schultmc> fsf isn't here to run the bot - we can collect votes manually
20:06 < fsf> Sorry to be late - one sec and I can run it. Or if you don't wanna wait for me to scroll back that's OK too!
20:06 < fsf> I'm multitasking a work meeting, and did not do a good job of it
20:06 < zv> (fsf,fungi,jconway,jesusalva,milan,schultmc,snow-man) allowed to vote on Meeting minutes for Monday 8 April, 2024. - You may vote yes/no/abstain only, type !vote $yourchoice now.
20:06 < schultmc> !vote yes
20:06 < jconway> !vote yes
20:06 < jesusalva> !vote yes
20:06 < zv> is that list correct?
20:06 < fungi> !vote yes
20:06 < zv> !vote yes
20:06 < Snow-Man> !vote yes
20:07 < milan> !vote yes
20:07 < fsf> !vote yes
20:07 < fsf> for posterity/roll-call: my name is Forrest Fleming
20:07 < zv> fsf: thanks
20:07 < zv> I am also allowed to vote in that, will amend
20:07 < schultmc> zv: missing yourself, otherwise correct
20:07 < zv> Voting closed, 7 yes, 0 no, 0 abstain
20:08 < zv> 8 yes**
20:08 < schultmc> [item 7, Items up for discussion]
20:08 < schultmc> Nothing on agenda
20:08 < schultmc> .
20:08 < schultmc> [item 8, Any other business]
20:08 < schultmc> Anything to discuss?
20:09 < jesusalva> I've set up https://gitlab.com/spi-inc/board-private/-/boards/7478563 as promised to track some stuff and try to help keep things more orderly; not all of them have RT
20:10 < jesusalva> (I also wrote a Limnoria plugin for SPI meetings because I was bored, there currently is no plan to use that but just to let SPI aware it now exists)
20:10 < jesusalva> (It's in my personal repo but let me know if I should move it to SPI's repository instead)
20:11 < fungi> fwiw, there is a meetbot plugin already which handles voting and recording of minutes
20:11 < jesusalva> Yeah and that plugin does the same XD was surprised how little time it takes to write such thing
20:11 < fungi> came from debian, but we're using an updated fork of it for openinfra communities
20:11 < jesusalva> Anyway. That's surprisingly all; most stuff seems to be more or less going as expected.
20:11 < jesusalva> (At least from side that's all)
20:12 < jesusalva> fungi: I am of mind of having a bot for meetings, be it meetbot or limnoria, could help with issues like logs not getting uploaded in time or voting bot being offline
20:12 < jesusalva> But that is better discussed in a F2F meeting
20:13 < jesusalva> The only important AOB from me was the gitlab board (link sent earlier), feel free to give a look on it
20:14 < jesusalva> See how it feels, if it is worth maintaining or expanding or changing or even if it is a bad idea overall.
20:14 < jesusalva> I'll keep seeing if I can come up with more ideas to hopefully improve SPI overall efficiency.
20:14 * jesusalva is done
20:15 < schultmc> Anything else?
20:15 < schultmc> Nothing further from me
20:15 < milan> none here
20:15 < jconway> nothing here
20:15 < fungi> i have nothing
20:15 < schultmc> [item 9, Next board meeting]
20:15 < schultmc> The next board meeting is scheduled for: June 10, 2024 at 2000 UTC.
20:15 < schultmc> Any objections?
20:15 < zv> no objections
20:15 < schultmc> Works for me
20:15 < milan> works for me
20:16 < jconway> wfm
20:16 < jesusalva> wfm
20:16 < schultmc> *GAVEL*
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[[!meta copyright="Copyright © 2024 Software in the Public Interest, Inc."]]
[[!meta license="Creative Commons Attribution-ShareAlike 3.0 Unported"]]

# Board meeting, May 13th, 2024

__Board members present__

* Michael Schultheiss (schultmc) (President)
* Stephen Frost (Snow-Man) (Vice-President)
* Zach van Rijn (zv) (Secretary)
* Joe Conway (jconway)
* Milan Kupcevic (milan)
* Jonatas L. Nogueira (jesusalva)
* Jeremy Stanley (fungi)

__Board members partially present__

* Forrest Fleming (fsf)

__Board members absent with regrets__

* Héctor Orón Martínez (zumbi) (Treasurer)

__Board members absent__

* None

__Registered guests present__

* Célestin Matte

These are the minutes for the May 13th, 2024 SPI Board Meeting,
held at 20:00 UTC in #spi on irc.spi-inc.org.
[LOG](../../../logs/2024/2024-05-13.txt).


## President's report

<pre>
Thank you to SPI Director Jonatas L. Nogueira for helping track outstanding tasks.

Continued thanks to SPI Vice President, Stephen Frost, for handling contracting
with SPI's contractors. Stephen continues to do a fantastic job working with our
contractors and legal counsel.
</pre>

## Vice President's report

* None

## Treasurer's report

* Treasurer was not present.

<pre>
We have cleared most of the account payable treasurer queue tickets in RT.
Collected last month statements and hoping to update treasurer reports soon, while we are
mostly focused on providing needed information to the auditor for last year's audit.
Congrats to FFmpeg for joining STF program and finally contract has been signed today.
</pre>


## Secretary's report

<pre>
Please, submit your Conflict of Interest forms if you have not done so this year. This needs to be done ASAP. I will send follow-up emails to remind specific individual(s).
I had previously promised a follow-up email with details and options relating to a face-to-face meeting. Due to unexpected personal matters, I was not able to send this out as planned. I will try to have this out today.
</pre>


## Vote On Minutes For Previous Meetings

### Vote on minutes for meeting Monday April 8th 2023

<table>
<tr><td>Joe Conway</td><td>Yes</td></tr>
<tr><td>Forrest Fleming</td><td>Yes</td></tr>
<tr><td>Stephen Frost</td><td>Abstain</td></tr>
<tr><td>Milan Kupcevic</td><td>Yes</td></tr>
<tr><td>Jonatas L. Nogueira</td><td>Yes</td></tr>
<tr><td>Michael Schultheiss</td><td>Yes</td></tr>
<tr><td>Jeremy Stanley</td><td>Yes</td></tr>
<tr><td>Zach van Rijn</td><td>Yes</td></tr>
</table>

Vote passed with 8 yes, 0 abstain, 0 no.


## Items for Discussion

* None


## Other Business

* None


## Adjournment

The meeting was adjourned until Monday June 10th, 2024 at 20:00 UTC
in #spi on irc.spi-inc.org.


## Appendix A: Current Board Membership

<table>
<thead>
<tr><th>Last elected</th><th>Name</th><th>Role</th></tr>
</thead>
<tbody>
<tr><td>July 2021</td><td>Michael Schultheiss</td><td>President</td></tr>
<tr><td>July 2021</td><td>Stephen Frost</td><td>Vice President</td></tr>
<tr><td>July 2022</td><td>Héctor Orón Martínez</td><td>Treasurer</td></tr>
<tr><td>July 2022</td><td>Zach van Rijn</td><td>Secretary</td></tr>
<tr><td>July 2023</td><td>Joe Conway</td></tr>
<tr><td>July 2022</td><td>Forrest Fleming</td></tr>
<tr><td>July 2021</td><td>Milan Kupcevic</td></tr>
<tr><td>July 2022</td><td>Jonatas L. Nogueira</td></tr>
<tr><td>July 2022</td><td>Jeremy Stanley</td></tr>

</tbody>
</table>

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