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| # 2020-03-16 SeaGL All-Hands | ||
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| - March 16th, 2020. 1100 Pacific Time | ||
| - Dial in number: 206-922-5375 (No PIN needed) | ||
| - UberConference URL: https://www.uberconference.com/room/kormoc | ||
| - Minutes from last meeting: | ||
| - https://github.com/SeaGL/organization/blob/master/meetings/2020/20200301-kickoff.md | ||
| - https://pad.sfconservancy.org/p/seagl_2020_kickoff | ||
| - Attending: Andrew, Nathan, Deb, Adam, Salt, der.hans,Rachel, Keith, Lucy | ||
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| ## Proposed Agenda | ||
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| ### Feedback for SeaGL 2019 | ||
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| - Document found here: https://docs.google.com/document/d/1LcmSBIiqMrwDtWxeAUrhHaLZTNjGts3HtSS9QWhuyb0/ | ||
| - If something occurred to you during the break, feel free to add it now! | ||
| - Everyone should try to have reviewed this before the meeting. | ||
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| ### Timeline | ||
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| - date change in anticipation of potential novel coronavirus resurgence in fall? (der.hans) - Set a go/no-go date for deciding closer to the event - ongoing discussion | ||
| - "Save the date" flyers by March 4th | ||
| - First contact for Sponsors: Beginning of April | ||
| - Have OSEM repair/replacement implemented: Beginning of May | ||
| - Keynote selection: May | ||
| - CFP open: Mid June | ||
| - CFP close: Mid August | ||
| - Reserve party venue: August | ||
| - Announce talks: Mid September - go or no go? | ||
| - Testing of room kits: September | ||
| - SeaGL Nov 13/14 | ||
| - [TODO] (Lisa): to start process for Nov 13/14, BPH, expo, childcare, green room, 5 tracks | ||
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| ### Outreach (der.hans) | ||
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| - SCaLE and LibreConf picked up extra volunteers | ||
| - Liasons/Ambassadors, designate people to promote SeaGL locally and coordinate other local groups | ||
| - Social media bumps of other local groups and our speakers at other events | ||
| - keep monitoring PenguinCon | ||
| - We should talk about OSCON in a month or two | ||
| - [TODO] (Deb) have SeaGL join as OSI member | ||
| - [Handbills, Flyers, Slides](https://drive.google.com/drive/folders/1Oj2iFXFr7PpI9f7NKlNbnTUYStw7hQqu?usp=sharing) | ||
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| ### LinuxFest Northwest - April 25/26 | ||
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| - Need someone to volunteer to coordinate table, incl setting up shifts, coordinating, bring up gear, printing, etc. | ||
| - We have been approved for a table | ||
| - Salt will be there, speaking and tabling for Snowdrift.coop/SeaGL | ||
| - der.hans will be at LFNW as well, speaking | ||
| - Andrew will be there | ||
| - No Deb, no Rachel, no Adam | ||
| - make sure we have posting to give out url/qr code | ||
| - [TODO] (): reach out to past volunteers and setup tabling shifts | ||
| - Cancelled on Mar 13, virtual lightning talk? | ||
| - [TODO] (Deb) intro der.hans and Bill | ||
| - [TODO] (der.hans) talk to LFNW, ask if we can assist them, also ask that they mention we are ramping up | ||
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| ### Open 2019 Business | ||
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| - [TODO] New blog post saying that we have our dates and LFNW is cancelled | ||
| - [DONE] Blog posts about videos, regular videos scheduled for tomorrow | ||
| - [TODO] (Salt) Finalize cash log | ||
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| ### Org Structure | ||
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| - https://pad.sfconservancy.org/p/seagl_2020_domain_descs | ||
| - [TODO] add footer to blog post about interested in being involved, call out specific opportunities | ||
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| ### Review staff emails and group aliases (Rob?) | ||
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| - Award Council - award@seagl.org | ||
| - CFP Help for possible speakers - cfp-help@seagl.org | ||
| - CFP Proposal Reviewers - reviewers@seagl.org | ||
| - Committee Chairs - chairs@seagl.org | ||
| - Feedback - feedback@seagl.org | ||
| - Onsite - onsite@seagl.org | ||
| - Outreach - outreach@seagl.org | ||
| - Add press@seagl.org ? | ||
| - SeaGL AV Committee - av@seagl.org | ||
| - SeaGL finance committee - finance@seagl.org | ||
| - SeaGL Staff - staff@seagl.org | ||
| - SeaGL Tech Selection Committee - techselection@seagl.org | ||
| - Server Admins - sre@seagl.org | ||
| - Speakers - speakers@seagl.org -> programming@seagl.org | ||
| - Volunteers - participate@seagl.org ? | ||
| - [TODO] (Salt) check with Prasket | ||
| - [TODO] add descriptions to single document source on GitHub org repo | ||
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| ### Review and write initial 2020 budget (Adam?) | ||
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| - https://docs.google.com/spreadsheets/d/1ahnCfPKe7BAO3y8X4n69BJyfL8NNQRooW5fOXhH-VBQ/edit#gid=2079573376 | ||
| - TODO (Finance committee): enter estimated numbers | ||
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| ### OSEM | ||
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| - Andrew: What's keeping us off mainline? If we can establish some tests for the changes we need I can work on implementation. | ||
| - some of the questions we ask, like "do you id as member of marginalized group" and "are you a first time speaker" were not supported at the time of old OSEM. | ||
| - we also don't want to lose historical data in the migration to the new instance/DB | ||
| - two tasks, one is to setup new OSEM instance and have it combed through and made ready for coming year | ||
| - other task is to get understand of current workflows and understanding of what OSEM is | ||
| - [TODO] (Deb) walk Andrew through current OSEM setup/workflow | ||
| - is there anyone else than Rob who could do this pretty effectively? | ||
| - [TODO] () set up OSEM instance for exploration and starting data migration | ||
| - [TODO] (Adam) send Andrew copy of OSEM db | ||
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| ### Stickers (Andrew and der.hans) | ||
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| - Iteration/consensus on [logo revisions](https://github.com/SeaGL/organization/issues/24)? | ||
| - go ahead | ||
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| ### Sponsor Prospectus and registration form (Adam) | ||
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| - Confirm current versions are ready for publication | ||
| - prospectus: https://docs.google.com/document/d/1_sSDvbubeDRnW-bakyaG5R7BLrSRrHAdo4th7xgviIE/edit | ||
| - registration form: https://docs.google.com/document/d/1eYhGEy4AxHJ-fyMreGGKnDgU5jz6ZYN7inTnikIu4Zc/edit | ||
| - Also ask FSF about what is possible/permissible with sponsors (later) | ||
| - if we have to go virtual, connect with LibrePlanet team to learn from them | ||
| - Maybe IRC sponsor booth hours? | ||
| - Language for virtual should be vague, please be aware... due to public health recommendations | ||
| - [TODO] (Adam) will create PDFs and commit to SeaGL/seagl.github.io repository | ||
| - [TODO] (Adam and Rachel) add line about if virtual option is what we take | ||
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| ### A/V | ||
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| - Start talking with LibrePlanet team for virtual response if needbe | ||
| - Get blog post together about our 2019 setup and other conferences we spoke to | ||
| - Start considering remote overflow room | ||
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| ## TODOs | ||
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| - Rachel to write blog post on "we hear you, we're evaluating, | ||
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| we'll be working on an alternate plan if it comes to it, | ||
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| we promise to give plenty of notice, | ||
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| and we'll have more details on that in coming months | ||
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| BTW LFNW is cancelled" | ||
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| (should we mention that we are looking into virtual solutions in this blog post?) | ||
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| - Consider adding virtual chair position -- maybe someone from the FSF? (Ian Kelling remains a big fan) | ||
| - Set a go/no-go date for assessing Corona virus risk, at least 2 months notice would be preferred | ||
| - Mention to potential sponsors that we might be virtual (added to prospectus) | ||
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| ## Next Meeting | ||
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| - Before LFNW (April 25/26 @ Bellingham, WA) | ||
| - Next poll will try to get to regularity, every 2 weeks still good | ||
| - [TODO] (Salt) send out poll | ||
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