Merge pull request #6 from UKPythonAssociation/add-expenses-policy

Write expenses policy.
UKPythonAssociation · Dec 2, 2019 · b007025 · b007025
2 parents ec6d895 + 64ffa59
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diff --git a/source/policies/expenses-policy.rst b/source/policies/expenses-policy.rst
@@ -0,0 +1,38 @@
+Expenses policy
+===============
+
+The UKPA recognises that volunteers not only give freely of their time but are
+also prepared to accept a financial contribution as part of their commitment to
+the UKPA.
+
+However, the UKPA considers that it should make financial provision to meet the
+reasonable costs incurred as part of its volunteers work in support of its charitable objects.
+This policy details the process and procedures for
+the recovery of such expenses. It should be noted that this policy only covers
+expenses incurred as part of UKPA activities.
+
+Policy
+------
+
+Reasonable Expenses
+*******************
+
+The UKPA will settle claims for reasonable expenses such as travel,
+accommodation and subsistence as well as minor routine expenditures.
+
+It is essential that
+prior agreement is obtained from the board of trustees for any such expense.
+
+Mileage Rate
+************
+
+The approved HMRC travel rates for cars and motorcycles which can be
+found here:
+https://www.gov.uk/government/publications/rates-and-allowances-travel-mileage-and-fuel-allowances/travel-mileage-and-fuel-rates-and-allowances
+will be used when relevant.
+
+Claims procedure
+----------------
+
+Claims and associated documentation should be sent to the treasurer of the UKPA,
+no later than 3 months after being incurred.
diff --git a/source/policies/index.rst b/source/policies/index.rst
@@ -4,5 +4,6 @@ Policies
 .. toctree::
 
    john-pinner-award
+   expenses-policy
    financial-assistance-for-pyconuk
    programme-selection-policy