Saruman

Saruman is a material management tool where partners can reserve items from an inventory. There are 2 different roles: Inventory managers and partners. Inventory managers can add items to an inventory. They can create partners and assign reservable items to partners. Partners can follow a unique link to request items they can order.

At an event, they can pick up the items at a pit by scanning their own barcode with the barcode of the item.

Current state

• Admins can add partners
• Admins can add items
• Partners can log in using a unique link
• Partners can reserve items
• Admins can approve reservations
• Admins can disapprove reservations and give feedback why
• Partners can increase the count of an approved reservation by adding a new reservation for that item
• Partners can see a short overview of their costs, admins can see general reports
• Admins can edit the reservation deadline and email in the settings page

Roadmap

• Automize the "special requests"
• Create a check-in and check-out system for the material pit

Local installation

• Clone this repository
• Make sure the Ruby version defined in .ruby-version is installed (using asfd, just run asdf install)
• Run bundle install
• Run bin/dev to start a database docker image
• Run bundle exec rake db:seed to set up some basic data
• Run bundle exec rails s to start the Rails server
• Visit http://localhost:3000
• Sign in using saruman@zeus.ugent.be and thewhite as password

Deploy update to server

• Push the updates to master
• SSH into the server
• cd into the Saruman directory
• Stash current changes (git stash)
• Pull master: git pull
• Unstash current changes (git stash pop)
• Run docker-compose down && docker-compose up -d --build

Debug on the server

• SSH into the server
• run docker exec -it saruman_saruman_1 /bin/bash
• run RAILS_ENV=production bundle exec rails console

Snippets

Add an admin user

User.create!(name: 'Your name', email: 'your email', password: 'your super duper secure password', role: :admin)

Docker

Before Saruman can be run the first time, the migrations need to be run on the database, you can use the example docker-compose file and execute the following steps:

# Start the database
docker-compose up -d mysql

# Find the ip of the database in the docker network
docker network inspect saruman_default | jq '.[0].Containers[] | select(.Name == "saruman-mysql-1") | .IPv4Address [:-3]'

# Change the host ip in the production config
vim config/database.yml

# Run the migrations
RAILS_ENV=production bundle exec rails db:migrate

# Change the host ip back to 'mysql'
vim config/database.yml

# Bring up Saruman
docker-compose up -d

After this, you can just use docker-compose up -d to run the application.

Contributors

• Tom Naessens
• Felix Van der Jeugt
• Toon Willems
• Benjamin Cousaert