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Contract Guidelines for Recording Talks
It is important that the Anthology have locally-hosted, archival copies of all of the videos recorded during a conference. This document describes a number of contractual items that ACL conferences should include in any agreements with third parties in order to facilitate this. These items vastly simplify and reduce the number of volunteer hours that need to be spent in this process.
In addition to hosting on their own platforms, the contractor will:
- Provide a complete archive of all videos recorded.
- Format each video's name according to the details below.
- If the third party is hosting, they will provide a tab-separated value (TSV) file linking their hosted page for each video with the page in the Anthology.
The contractor will contact the director of the ACL Anthology and will arrange for the videos to be sent, say, by downloadable link (using wget), or via a mailed hard drive.
Each video should be named according to its Anthology ID. An example Anthology ID is 2020.acl-main.17, so the corresponding video could be named 2020.acl-main.17.mp4 (or whatever the appropriate extension is).
Videos of plenary and invited talks, and other events not associated with an Anthology ID, should be named descriptively, e.g., 2020 ACL Business Meeting.m4v.
For videos hosted on a third-party (non-ACL-Anthology) site, ideally, the page will display the title, list of authors, the abstract, and, importantly, a link back to the Anthology canonical page for the paper. This canonical page is formed by appending the Anthology ID to the website URL, e.g., https://aclanthology.org/2020.acl-main.17.
An example can be found here: https://vimeo.com/285807834.
The contractor will provide a TSV (or CSV) file with two columns. The first column is the URL of the video page on the contractor's hosting site (if any). The second column is the canonical URL of the corresponding ACL Anthology paper page. For example:
video,paper
https://vimeo.com/285807834,https://www.aclweb.org/anthology/P18-1007