Procure suppliers for face to face event, arrange travel options and draft ticket release comms for Design System Day

[kellylee-gds]

Brief

The priorities for this brief are as follows:

Arrange a visit to the venue
Contact St George's Hall to arrange a visit for Imran, Kelly & Nora w/c 15 July.

Procure suppliers
We need to procure suppliers for:

• venue
• catering

We need quotes from at least 3 suppliers and to follow the procurement policy when awarding the contract to the supplier.

Arrange travel options
Determine which travel option is most cost effective for the team to travel to Liverpool.

Draft ticket release comms
Whilst there is a comms embargo due to the general election, we should draft all ticket release comms and call for speakers request.

Event branding
Begin thinking about visual branding at the event eg signage.

Epic lead

Imran

Leading role

Kam, Kelly, Mia, Nora

Tasks

Beta Give feedback

1. Imran to confirm contract and sign #3837
   DSday community +2
   
2. Contact venue to conirming go look see visit #3838
   DSday community +2
   
3. Obtain 3 quotes from 3 different suppliers for venue and catering #3839
   DSday community +2
   
4. Decide on which quote we will go with and share with Bizops and procurement team and arrange PO #3840
   DSday community +2
   
5. Decide on best travel options for team #3841
   DSday community +2
   
6. Draft ticket release comms #3842
   DSday community +2
   

   
7. Draft comms for call for speakers #3843
   DSday community +2
   

   
8. Draft event branding #3844
   DSday community +2