[SC vote needed] Steering Committee: simplify member removal policy; update links

docs/docsite/rst/community/steering/steering_committee_membership.rst

@@ -23,7 +23,7 @@ As a Committee member, you agree to:
 
 #. Abide by the :ref:`code_of_conduct` in all your interactions with the Community.
 #. Be a Community ambassador by representing its needs within the Committee and throughout the decision making process.
-#. Asynchronously participate in discussions and voting on the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_.
+#. Asynchronously participate in discussions and voting on the `Community Topics <https://forum.ansible.com/tags/c/project/7/community-wg>`_.
 #. Review other proposals of importance that need the Committee's attention and provide feedback.
 #. Act for the sake of the Community by not promoting corporate or individual agenda during the decision making process.
 #. Engage with the Community in a professional and positive manner, encourage community members to express their opinion.
@@ -52,7 +52,7 @@ The process to join the Steering Committee consists of the following steps:
 #. The nominator contacts one of the :ref:`current Committee members <steering_members>` or by sending an email to ``ansible-community@redhat.com``. Existing members nominating would skip to the following step.
 #. A Committee member who receives the nomination must inform the Committee about it by forwarding the full nomination message in a private message to the `SteeringCommittee <https://forum.ansible.com/g/SteeringCommittee>` group on the forum.
 #. The vote is conducted in the forum thread. Nominees must receive a majority of votes from the present Committee members to be added to the Committee.
-#. Provided that the vote result is positive, it is announced in the `Bullhorn <https://forum.ansible.com/c/news/bullhorn/17>`_ newsletter and the new member is added to the :ref:`Committee member list <steering_members>`.
+#. Provided that the vote result is positive, it is announced in the `Bullhorn <https://forum.ansible.com/t/about-the-newsletter-category/166>`_ newsletter and the new member is added to the :ref:`Committee member list <steering_members>`.
 
 Leaving the Steering Committee
 -------------------------------
@@ -67,7 +67,10 @@ Voluntarily leaving the Steering Committee
 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
 
 A Committee member can voluntarily leave the Committee.
-In this case, they notify the other members, create an issue in the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_ repository announcing the resignation, and after that, they are no longer considered Committee members.
+In this case, the member notifies the other members via a private message to the ``SteeringCommittee`` group in the forum.
+This change in the steering committee has also to be announced in Bullhorn.
+If the member voluntarily leaving does not want to write this announcement, one of the remaining Committee members will write it.
+After that, they are no longer considered a Committee member.
 
 Committee members who resign and later change their minds can
 rejoin the Committee by following the :ref:`Process for joining the Steering Committee<Joining the committee>`.
@@ -77,7 +80,7 @@ Involuntarily leaving the Steering Committee
 
 A Committee member will be removed from the Committee if they:
 
-#. Do not participate in asynchronous discussions and voting on the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_ for more than 3 months in a row.
+#. Do not participate in asynchronous discussions and voting on `Community Topics <https://forum.ansible.com/tags/c/project/7/community-wg>`_ for more than 3 months in a row.
 #. Participate unreasonably irregularly (for example, once a month for several months). Unreasonably is defined by other Committee members considering circumstances in each particular case.
 #. Violate the :ref:`code_of_conduct`.
 
@@ -86,23 +89,26 @@ A Committee member will be removed from the Committee if they:
 Absence or irregular participation in discussing topics and votes
 ..................................................................
 
-In case of absence or irregular participation, the involuntarily removal process consists of the following steps:
+In case of absence or irregular participation, the removal process consists of the following steps:
 
 #. Another Committee member (hereinafter the initiator) contacts the person by email asking if they are still interested in fulfilling their Committee member's duties.
-#. If they respond that they are not interested, the initiator asks the person to step down on their own following the :ref:`Voluntarily leaving process<Voluntarily leaving process>`.
-#. If there has been no response or stepping down issue created by the person within a reasonable time, the initiator notifies other Committee members about the situation.
-#. In case of agreement among the Committee about the need for removal, the initiator provides a draft of a corresponding topic's description to the Committee by email for discussion and approval.
 
-  * The topic's title is ``Steering Committee member audit.``. It must not contain the person's name or other identifying information.
+  * If the answer is negative, the initiator asks the person to :ref:`step down voluntarily<Voluntarily leaving process>`.
 
-  * The description must not contain or imply any form of condemnation.
+#. In case there is no response from the person within a week after the email was sent or if the person agreed to step down but has no time to do it themselves, the initiator:
 
-  * It must mention that the person has been inactive for an unknown reason for the last N months and that, in accordance with the Steering Committee policies, their place should be freed for another person who can continue their great job.
+  * Sends a private message to the ``SteeringCommittee`` group on the forum.
 
-  * The description must mention person's achievements and thanks for their time and effort they spent serving for the Community, Committee, and the Project, and a hope that one day they will come back.
+  * The message title is ``Steering Committee member audit.``.
 
-#. The initiator creates the topic in the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_ repository containing the description and the title from the draft.
-#. The Committee members vote on the topic.
+  * The message body must not contain or imply any form of condemnation.
+
+  * It must mention that the person has been inactive and, in accordance with the Steering Committee policies, their place should be freed for another person who can continue their great job.
+
+  * The message should thank the Committee member for their time and effort they spent serving the Community during their time on the Committee.
+
+#. The Committee members vote in the thread.
+#. If the Committee votes for removal, a pull request is raised to move the person from the :ref:`steering_members` list to the :ref:`steering_past_members` and merged.
 
 Ansible Community Code of Conduct violations
 .............................................
@@ -144,4 +150,4 @@ The process of the election consists of the following steps:
 
 The chairperson has the following powers unlike regular members:
 
-* The chairperson's vote breaks ties to resolve deadlocks when equal numbers of steering committee members vote for and against a `community topic <https://github.com/ansible-community/community-topics/issues>`_.
+* The chairperson's vote breaks ties to resolve deadlocks when equal numbers of steering committee members vote for and against a `community topic <https://forum.ansible.com/tags/c/project/7/community-wg>`_.