feat: orgs trigger alert when loading a calendar and no availability is found

apps/web/package.json

@@ -65,6 +65,7 @@
     "@tremor/react": "^2.0.0",
     "@types/turndown": "^5.0.1",
     "@unkey/ratelimit": "^0.1.1",
+    "@upstash/redis": "^1.21.0",
     "@vercel/edge-config": "^0.1.1",
     "@vercel/edge-functions-ui": "^0.2.1",
     "@vercel/og": "^0.5.0",

apps/web/public/static/locales/en/common.json

@@ -2333,6 +2333,11 @@
   "date": "Date",
   "overlaps_with_existing_schedule": "This overlaps with an existing schedule. Please select a different date.",
 
+  "org_admin_no_slots|subject": "No availability found for {{name}}",
+  "org_admin_no_slots|heading": "No availability found for {{name}}",
+  "org_admin_no_slots|content": "Hello Organization Admins,<br /><br />Please note: It has been brought to our attention that {{username}} has not had any availability when a user has visited {{username}}/{{slug}}<br /><br />There’s a few reasons why this could be happening<br />The user does not have any calendars connected<br />Their schedules attached to this event are not enabled<br /> <br />We recommend checking their availability to resolve this.",
+  "org_admin_no_slots|cta": "Open users availability",
+
   "email_team_invite|subject|added_to_org": "{{user}} added you to the organization {{team}} on {{appName}}",
   "email_team_invite|subject|invited_to_org": "{{user}} invited you to join the organization {{team}} on {{appName}}",
   "email_team_invite|subject|added_to_subteam": "{{user}} added you to the team {{team}} of organization {{parentTeamName}} on {{appName}}",

packages/emails/email-manager.ts

@@ -9,6 +9,7 @@ import { formatCalEvent } from "@calcom/lib/formatCalendarEvent";
 import type { CalendarEvent, Person } from "@calcom/types/Calendar";
 
 import type { MonthlyDigestEmailData } from "./src/templates/MonthlyDigestEmail";
+import type { OrganizationAdminNoSlotsEmailInput } from "./src/templates/OrganizationAdminNoSlots";
 import type { EmailVerifyLink } from "./templates/account-verify-email";
 import AccountVerifyEmail from "./templates/account-verify-email";
 import type { OrganizationNotification } from "./templates/admin-organization-notification";
@@ -38,8 +39,7 @@ import type { PasswordReset } from "./templates/forgot-password-email";
 import ForgotPasswordEmail from "./templates/forgot-password-email";
 import MonthlyDigestEmail from "./templates/monthly-digest-email";
 import NoShowFeeChargedEmail from "./templates/no-show-fee-charged-email";
-import type { OrgAutoInvite } from "./templates/org-auto-join-invite";
-import OrgAutoJoinEmail from "./templates/org-auto-join-invite";
+import OrganizationAdminNoSlotsEmail from "./templates/organization-admin-no-slots-email";
 import type { OrganizationCreation } from "./templates/organization-creation-email";
 import OrganizationCreationEmail from "./templates/organization-creation-email";
 import type { OrganizationEmailVerify } from "./templates/organization-email-verification";
@@ -367,8 +367,10 @@ export const sendOrganizationCreationEmail = async (organizationCreationEvent: O
   await sendEmail(() => new OrganizationCreationEmail(organizationCreationEvent));
 };
 
-export const sendOrganizationAutoJoinEmail = async (orgInviteEvent: OrgAutoInvite) => {
-  await sendEmail(() => new OrgAutoJoinEmail(orgInviteEvent));
+export const sendOrganizationAdminNoSlotsNotification = async (
+  orgInviteEvent: OrganizationAdminNoSlotsEmailInput
+) => {
+  await sendEmail(() => new OrganizationAdminNoSlotsEmail(orgInviteEvent));
 };
 
 export const sendEmailVerificationLink = async (verificationInput: EmailVerifyLink) => {

packages/emails/src/templates/OrganizationAdminNoSlots.tsx

@@ -0,0 +1,55 @@
+import type { TFunction } from "next-i18next";
+import { Trans } from "next-i18next";
+
+import { BaseEmailHtml, CallToAction } from "../components";
+
+export type OrganizationAdminNoSlotsEmailInput = {
+  language: TFunction;
+  to: {
+    email: string;
+  };
+  user: string;
+  slug: string;
+  startTime: string;
+  editLink: string;
+};
+
+export const OrganizationAdminNoSlotsEmail = (
+  props: OrganizationAdminNoSlotsEmailInput & Partial<React.ComponentProps<typeof BaseEmailHtml>>
+) => {
+  return (
+    <BaseEmailHtml subject={`No availability found for ${props.user}`}>
+      <p
+        style={{
+          fontWeight: 600,
+          fontSize: "32px",
+          lineHeight: "38px",
+        }}>
+        <>{props.language("org_admin_no_slots|heading", { name: props.user })}</>
+      </p>
+      <p style={{ fontWeight: 400, fontSize: "16px", lineHeight: "24px" }}>
+        <Trans i18nKey="org_admin_no_slots|content" values={{ username: props.user, slug: props.slug }}>
+          Hello Organization Admins,
+          <br />
+          <br />
+          Please note: It has been brought to our attention that {props.user} has not had any availability
+          when a user has visited {props.user}/{props.slug}
+          <br />
+          <br />
+          There’s a few reasons why this could be happening
+          <br />
+          The user does not have any calendars connected
+          <br />
+          Their schedules attached to this event are not enabled
+        </Trans>
+      </p>
+      <div style={{ marginTop: "3rem", marginBottom: "0.75rem" }}>
+        <CallToAction
+          label={props.language("org_admin_no_slots|cta")}
+          href={props.editLink}
+          endIconName="linkIcon"
+        />
+      </div>
+    </BaseEmailHtml>
+  );
+};

packages/emails/src/templates/index.ts

@@ -35,3 +35,4 @@ export { AdminOrganizationNotificationEmail } from "./AdminOrganizationNotificat
 export { BookingRedirectEmailNotification } from "./BookingRedirectEmailNotification";
 export { VerifyEmailChangeEmail } from "./VerifyEmailChangeEmail";
 export { OrganizationCreationEmail } from "./OrganizationCreationEmail";
+export { OrganizationAdminNoSlotsEmail } from "./OrganizationAdminNoSlots";

packages/emails/templates/organization-admin-no-slots-email.ts

@@ -0,0 +1,51 @@
+import type { TFunction } from "next-i18next";
+
+import { APP_NAME } from "@calcom/lib/constants";
+
+import renderEmail from "../src/renderEmail";
+import BaseEmail from "./_base-email";
+
+export type OrganizationAdminNoSlotsEmailInput = {
+  language: TFunction;
+  to: {
+    email: string;
+  };
+  user: string;
+  slug: string;
+  startTime: string;
+  editLink: string;
+};
+
+export default class OrganizationAdminNoSlotsEmail extends BaseEmail {
+  adminNoSlots: OrganizationAdminNoSlotsEmailInput;
+
+  constructor(adminNoSlots: OrganizationAdminNoSlotsEmailInput) {
+    super();
+    this.name = "SEND_ORG_ADMIN_NO_SLOTS_EMAIL_EMAIL";
+    this.adminNoSlots = adminNoSlots;
+  }
+
+  protected async getNodeMailerPayload(): Promise<Record<string, unknown>> {
+    return {
+      from: `${APP_NAME} <${this.getMailerOptions().from}>`,
+      to: this.adminNoSlots.to.email,
+      subject: this.adminNoSlots.language("org_admin_no_slots|subject", { name: this.adminNoSlots.user }),
+      html: await renderEmail("OrganizationAdminNoSlotsEmail", this.adminNoSlots),
+      text: this.getTextBody(),
+    };
+  }
+
+  protected getTextBody(): string {
+    return `
+Hi Admins,
+
+It has been brought to our attention that ${this.adminNoSlots.user} has not had availability users have visited ${this.adminNoSlots.user}/${this.adminNoSlots.slug}.
+
+There’s a few reasons why this could be happening
+The user does not have any calendars connected
+Their schedules attached to this event are not enabled
+
+We recommend checking their availability to resolve this
+    `;
+  }
+}

packages/features/ee/organizations/pages/components/AdminNoSlotsNotificationSwitch.tsx

@@ -0,0 +1,52 @@
+import { useState } from "react";
+
+import { useLocale } from "@calcom/lib/hooks/useLocale";
+import type { RouterOutputs } from "@calcom/trpc";
+import { trpc } from "@calcom/trpc";
+import { SettingsToggle, showToast } from "@calcom/ui";
+
+interface GeneralViewProps {
+  currentOrg: RouterOutputs["viewer"]["organizations"]["listCurrent"];
+  isAdminOrOwner: boolean;
+}
+
+export const AdminNoSlotsNotificationSwitch = ({ currentOrg, isAdminOrOwner }: GeneralViewProps) => {
+  const { t } = useLocale();
+  const utils = trpc.useUtils();
+  const [notifcationActive, setNotifcationActive] = useState(
+    currentOrg.organizationSettings.adminGetsNoSlotsNotification
+  );
+
+  const mutation = trpc.viewer.organizations.update.useMutation({
+    onSuccess: async () => {
+      showToast(t("settings_updated_successfully"), "success");
+    },
+    onError: () => {
+      showToast(t("error_updating_settings"), "error");
+    },
+    onSettled: () => {
+      utils.viewer.organizations.listCurrent.invalidate();
+    },
+  });
+
+  if (!isAdminOrOwner) return null;
+
+  return (
+    <>
+      <SettingsToggle
+        toggleSwitchAtTheEnd={true}
+        title={t("organization_no_slots_notification_switch_title")}
+        disabled={mutation?.isPending || !isAdminOrOwner}
+        description={t("organization_no_slots_notification_switch_description")}
+        checked={notifcationActive}
+        onCheckedChange={(checked) => {
+          mutation.mutate({
+            adminGetsNoSlotsNotification: checked,
+          });
+          setNotifcationActive(checked);
+        }}
+        switchContainerClassName="mt-6"
+      />
+    </>
+  );
+};

packages/features/ee/organizations/pages/settings/general.tsx

@@ -25,6 +25,7 @@ import {
   TimezoneSelect,
 } from "@calcom/ui";
 
+import { AdminNoSlotsNotificationSwitch } from "../components/AdminNoSlotsNotificationSwitch";
 import { LockEventTypeSwitch } from "../components/LockEventTypeSwitch";
 
 const SkeletonLoader = ({ title, description }: { title: string; description: string }) => {
@@ -85,6 +86,7 @@ const OrgGeneralView = () => {
       />
 
       <LockEventTypeSwitch currentOrg={currentOrg} isAdminOrOwner={isAdminOrOwner} />
+      <AdminNoSlotsNotificationSwitch currentOrg={currentOrg} isAdminOrOwner={isAdminOrOwner} />
     </LicenseRequired>
   );
 };

packages/prisma/migrations/20240429100018_add_org_admin_no_slots_notification/migration.sql

@@ -0,0 +1,2 @@
+-- AlterTable
+ALTER TABLE "OrganizationSettings" ADD COLUMN     "adminGetsNoSlotsNotification" BOOLEAN NOT NULL DEFAULT false;

packages/prisma/schema.prisma

@@ -412,6 +412,7 @@ model OrganizationSettings {
   isOrganizationVerified        Boolean    @default(false)
   orgAutoAcceptEmail            String
   lockEventTypeCreationForUsers Boolean    @default(false)
+  adminGetsNoSlotsNotification  Boolean    @default(false)
   // It decides if instance ADMIN has reviewed the organization or not.
   // It is used to allow super sensitive operations like 'impersonation of Org members by Org admin'
   isAdminReviewed               Boolean    @default(false)

packages/trpc/server/routers/viewer/organizations/list.handler.ts

@@ -35,6 +35,7 @@ export const listHandler = async ({ ctx }: ListHandlerInput) => {
     },
     select: {
       lockEventTypeCreationForUsers: true,
+      adminGetsNoSlotsNotification: true,
       isAdminReviewed: true,
     },
   });
@@ -52,6 +53,7 @@ export const listHandler = async ({ ctx }: ListHandlerInput) => {
     canAdminImpersonate: !!organizationSettings?.isAdminReviewed,
     organizationSettings: {
       lockEventTypeCreationForUsers: organizationSettings?.lockEventTypeCreationForUsers,
+      adminGetsNoSlotsNotification: organizationSettings?.adminGetsNoSlotsNotification,
     },
     user: {
       role: membership?.role,

packages/trpc/server/routers/viewer/organizations/update.handler.ts

@@ -32,17 +32,24 @@ const updateOrganizationSettings = async ({
   input: TUpdateInputSchema;
   tx: Parameters<Parameters<PrismaClient["$transaction"]>[0]>[0];
 }) => {
-  // if lockEventTypeCreation isn't given we don't do anything.
-  if (typeof input.lockEventTypeCreation === "undefined") {
-    return;
+  const data: Prisma.OrganizationSettingsUpdateInput = {};
+
+  if (input.hasOwnProperty("lockEventTypeCreation")) {
+    data.lockEventTypeCreationForUsers = input.lockEventTypeCreation;
+  }
+
+  if (input.hasOwnProperty("adminGetsNoSlotsNotification")) {
+    data.adminGetsNoSlotsNotification = input.adminGetsNoSlotsNotification;
   }
+
+  // If no settings values have changed lets skip this update
+  if (Object.keys(data).length === 0) return;
+
   await tx.organizationSettings.update({
     where: {
       organizationId,
     },
-    data: {
-      lockEventTypeCreationForUsers: !!input.lockEventTypeCreation,
-    },
+    data,
   });
 
   if (input.lockEventTypeCreation) {

packages/trpc/server/routers/viewer/organizations/update.schema.ts

@@ -30,6 +30,7 @@ export const ZUpdateInputSchema = z.object({
   metadata: teamMetadataSchema.unwrap().optional(),
   lockEventTypeCreation: z.boolean().optional(),
   lockEventTypeCreationOptions: z.enum(["DELETE", "HIDE"]).optional(),
+  adminGetsNoSlotsNotification: z.boolean().optional(),
 });
 
 export type TUpdateInputSchema = z.infer<typeof ZUpdateInputSchema>;