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Submission Manager

Submission Manager

Submission Manager is an online system for accepting and managing written submissions for magazines and presses. It’s easy to use and flexible enough to work with any submission and reading process. Submission Manager allows you to:

  • accept or reject submissions individually or en masse through your web site
  • easily manage the genres that you accept
  • control the number of submissions an author can make to your publication
  • manage reading periods
  • track submissions automatically
  • customize the front end and back end appearance: all colors and fonts can be changed to work with your web design and your logo can appear on all pages

Staff have the ability to:

  • search submissions and contacts in a variety of ways
  • instantly view all submissions by a given writer
  • assign submissions to editors and readers
  • view all submissions using their web browser
  • create standard and personalized email rejections

Top-level editors have the same privileges as staff, and can also:

  • control who on their staff can accept/reject submissions
  • sort and assign submissions by genre
  • see which staff members have which submissions

This user-friendly system allows submitters to log their own address information into the database and log into their account to see the status of their submission. Upon submitting, all submitters receive automatic emails confirming that a submission has been received.

System Requirements:

  • Web Server
  • PHP (version 5.5 or higher)
  • mySQL (version 5 or higher)
  • SMTP (for email notifications)
  • Web Browser (set to accept cookies)

Helpful Links:

Updating from a previous version

To update your Submission Manager installation please do the following:

  1. Backup your existing Submission Manager directory on your web server and your Submission Manager mySQL database.
  2. Copy all of the files in the ZIP archive to your Submission Manager directory on your web server.
  3. Log in to Submission Manager using an admin account.
  4. Go to the “maintenance” area using the navigation drop-down on the upper right of the Submission Manager browser window.
  5. Choose “update data structure” from the list on the left and follow the on-screen instructions.


Submission Manager: an online system for accepting and managing written submissions for magazines and presses.








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