HUU: PM/ORG Agenda and Meeting Minutes #364

ExperimentsInHonesty · 2021-12-17T23:13:52Z

Overview

This issue tracks the agenda for the PM/Org meetings for the HomeUniteUS project

Resources

Add a link to each comment below (each one being an agenda and meeting minutes

Minutes Template

## Agenda and Minutes 2022-02-1

### Prework
- [ ] label audit #354

### Roll Call

- [ ] Kristy
- [ ] Regan
- [ ] Sanya
- [ ] Kristelle
- [ ] Denisse
- [ ] Ben
- [ ] Raji
- [ ] Bonnie


#### Recurring items: 
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/HomeUniteUs/projects/3#column-15433668)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/HomeUniteUs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Regan](https://github.com/hackforla/HomeUniteUs/issues/assigned/JRHutson)
       - [ ] [Kristy](https://github.com/hackforla/HomeUniteUs/issues/assigned/kpoints)
       - [ ] [Denisse](https://github.com/hackforla/HomeUniteUs/issues/assigned/Dsequ)
       - [ ] [Ben](https://github.com/hackforla/HomeUniteUs/issues/assigned/rossbb)
       - [ ] [Kristelle](https://github.com/hackforla/HomeUniteUs/issues/assigned/k-gumarama)
       - [ ] [Sanya](https://github.com/hackforla/HomeUniteUs/issues/assigned/sanya301)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

#### New Items and Items from Previous Meeting

#### Actions taken or notes about stuff from the meeting:

#### New Task Items

The text was updated successfully, but these errors were encountered:

ExperimentsInHonesty · 2021-12-17T23:19:14Z

kpoints · 2021-12-23T00:35:04Z

kpoints · 2021-12-29T01:32:02Z

kpoints · 2022-01-12T01:51:37Z

kpoints · 2022-01-19T01:43:28Z

abiha1234 · 2022-01-26T01:50:23Z

ExperimentsInHonesty · 2022-01-27T07:18:39Z

Add to next agenda

Why is the repos README.md empty and where is the contributing file?
Please add the logo to this, I will show you how , and make it have the same format as this https://github.com/hackforla/product-management/projects/8#card-53859442 (we just updated the instructions to include About the Project section. We will use this image url

https://user-images.githubusercontent.com/26660349/114799694-38cb3a80-9d66-11eb-8b08-78bdc1b653b3.png

kpoints · 2022-01-29T00:18:54Z

JRHutson · 2022-02-02T02:08:31Z

JRHutson · 2022-02-05T00:17:02Z

kpoints · 2022-02-09T02:05:22Z

Agenda and Minutes 2022-02-08

Prework

label audit Weekly label and board check #354

Roll Call

Recurring items:

Items from Previous Meeting

Review HUU Folder File Migration Audit
- Follow-up with Bonnie if support needed otherwise all set here!
- Set up free calendly with times that Bonnie will make available
- Create issue and assign to Bonnie
- Templated wording for emails that Bonnie can send out
Review User Stories
Compile questions about Calendaring Service and Abiha will reach out to Tracy
- Abiha will create a word document and attach to Set-up Meeting Once Calendaring Prototype Is Ready #336
- Review with Bonnie in follow-up meeting

Items that were tasks from last meeting that need checking off or otherwise updating

Make an issue for the user stories or identify which issue its in, so that we can add it to the agenda
Review and Finalize Figjam
Start Issue review and cleanup
Review HUU Roadmap progress
Confirm Accessibility Standards that we should be aiming for. (H4LA, Stakeholder)

FYI

Discuss HUU Figma Audit and Design Needs

Actions taken or notes about stuff from the meeting:

Created Template for meeting agendas

Google Drive Cleanup

Bonnie updated 2FA number so Robert can complete Calendly setup.
Need to confirm Calendly is working and have email draft, then get new dates from Bonnie. (Issue Updated)
Bonnie noted people that she can reach out to on the Google Sheet

New Task Items

Update templates with latest tweaks
Update VRMS Times to reflect updated schedule (Meeting time change request for Home Unite Us VRMS#1047)
Update role request card and move the PM role for Home Unite Us to open for new PMs (2-3 PMs)
Update role request card for a new back end developer
Make sure recent team members are added on the team meeting calendar invite
Discuss further on this topic in the PM meeting : Data model for organization-specific trainings and document submittals #360

kpoints · 2022-02-16T02:19:00Z

abiha1234 · 2022-02-19T00:10:52Z

kpoints · 2022-02-23T01:45:30Z

JRHutson · 2022-03-02T01:44:21Z

kpoints · 2022-03-09T01:48:11Z

JRHutson · 2022-03-16T00:24:39Z

JRHutson · 2022-03-23T01:01:42Z

sanya301 · 2024-02-28T01:05:55Z

2024 02 27 HUU Product Owner Meeting

Agenda

All 2024 onboarding dates - should we find alternatives? Design wanted to present end of March
Any leads from onboarding
- Post something in community of practice, HUU is looking for a new PM. If you gotten a lot of experience on the project you are on, and looking for a new and bigger challenge, please reach out and come to Product owner meeting
Open questions document
- Matching algorithm
  - Is veto power sufficient for MVP, and we add the extra questions in V2?
  - What combinations do we need co-ordinator input on, just yes and yes, or no and yes as well?
February goals January 2024 Goals #642

sanya301 · 2024-02-28T01:06:59Z

2024 02 27 All Team Meeting Notes

Agenda

February goals February 2024 goals #653
Mobile Figma demo
Open questions/board check
Update labels/milestones/projects for all issues

Notes

Next steps

sanya301 · 2024-03-01T03:06:42Z

2024 02 29 PM Meeting Notes

Agenda

Assign someone to do HMIS research - @rpradheap will start off the research next week (thursday), give follow ups to other PMs as needed. Next steps below
Review updated coordinator stories @rpradheap
- Section 2: Coordinator - Link to view Guest/Host Intake Profile #656: @rpradheap update this story with new flow and to distinguish between viewable profile/application
- Section 2 - Coordinator- Clone Application/Reopen Application of Guest #634: update this based on comments
- Add other 5 stories in next steps below
Finalize naming convention for application/profile submission or viewable. Some options:
- Guest/Host Profile application
- Guest/Host card or tile
@rpradheap to host team meeting on 3/12

Next steps

Research on how to integrate the below into our application:
- CCPA @jasika-ai
- HMIS (engineering has started on this)
Add to open questions: how does HMIS work and does SPY have this in place?
@rpradheap fix formatting for stories (example Section 2 | Guest dashboard: Tasks #500)
@rpradheap add other 5 stories in next steps here
Review changes in matching review page story Section 3 | Guest Matching Algorithm UI #658 @jasika-ai
Update on Guest Profile and Application: naming updates, merging stories Section 2 | Guest Intake Profile (fka Application Form) #533
Update in any stories after we have final naming convention - list stories and check off box
Update sign up page story to include signature @sanya301
Figure out saving functionality for application @sanya301

sanya301 · 2024-03-06T01:53:42Z

2024 03 05 All Team Meeting Notes

Agenda

Anything in February 2024 goals #653 we can close out?
March goals March 2024 goals #664 - anything to add/modify?
Discuss naming convention on Guest Profile being submitted (formerly application) vs Guest viewable profile (eg. Guest card)
At what level can we autosave? Options:
1. Is it feasible to be every x minutes?
2. Or on any action like clicking any button? In this option what would happen if guest doesn't click a button but just exits the application?
Open questions/board check
Update labels/milestones/projects for all issues

Notes

Updated Feb Goals
In March Goals - AWS migration to Incubator is a long process so, In March we will be doing only the lower environment
Name Suggestion - Intake Profile and Matching Profile
Auto save is possible for every field . As a Team we decided that may be a pop up box will be shown if the user tries to move from one section to another without completing all fields. Pop Up will provide warning that the info will be lost if moved to another section. Design needs to come up with Pop up design and PM team to work on wording

Next steps

sanya301 · 2024-03-08T03:36:25Z

2024 03 07 PM Meeting Notes

Agenda:

Welcome Ariel!
Finished reviewing Section 3 | Guest Matching Algorithm UI #658

Next steps:

Research on how to integrate the below into our application:
- CCPA @jasika-ai
@rpradheap fix formatting for stories (example Section 2 | Guest dashboard: Tasks #500)
@rpradheap add other 5 stories in next steps here
Update on Guest Profile and Application: naming updates Intake Profile + matching profile, merge stories Section 2 | Guest Intake Profile (fka Application Form) #533
Update in any stories after we have final naming convention - list stories and check off box
Update sign up page story to include signature @sanya301
Figure out saving functionality for application @sanya301

rpradheap · 2024-03-12T17:54:00Z

2024 03 12 All Team Meeting Notes

Agenda

New Member Introduction
March goals March 2024 goals #664 - anything to add/modify?
Open questions/board check
Update labels/milestones/projects for all issues

Notes

Next steps

sanya301 · 2024-03-20T01:25:04Z

2024 03 19 All Team Meeting Notes

Agenda

March goals March 2024 goals #664
Open questions/board check
Design demo?
Auto save clarification
Update labels/milestones/projects for all issues

Notes

Confirm April 16th date for demo with Bonnie @sanya301

sanya301 · 2024-03-22T01:59:48Z

sanya301 · 2024-03-27T01:33:21Z

2024 03 26 All Team Meeting Notes

Agenda

March goals March 2024 goals #664
Open questions/board check
Design demo: coordinator dashboard
Matching guest view page story
Update labels/milestones/projects for all issues

Notes

Confirm April 16th date for demo with Bonnie @sanya301
Tag engineering in sign up story for acknowledgement @sanya301

sanya301 · 2024-03-27T03:04:09Z

sanya301 · 2024-04-03T00:48:35Z

2024 04 09 HUU Product Owner Meeting

Agenda

Moving meeting from zoom to google meet
Guest Demo: would April 16 work? Probably not as previous meeting runs over, text Bonnie.
Open questions document
- HMIS
March goals March 2024 goals #664

Notes

Someone wanted to join
Homeoners/renters insurance + re-review for host

sanya301 · 2024-04-03T01:19:31Z

2024 04 02 All Team Meeting Notes

Agenda

March goals final updates March 2024 goals #664
April goals April 2024 goals #673
Open questions/board check
Matching guest view page story
Update labels/milestones/projects for all issues

Notes

sanya301 · 2024-04-03T02:10:22Z

sanya301 · 2024-04-10T01:11:19Z

2024 04 09 All Team Meeting Notes

Agenda

April goals April 2024 goals #673
Open questions/board check
Update labels/milestones/projects for all issues

Notes

Homeowners/renters insurance + re-review for host

sanya301 · 2024-04-12T02:05:59Z

sanya301 · 2024-04-17T01:47:29Z

2024 04 16 All Team Meeting Notes

Agenda

April goals April 2024 goals #673
Open questions/board check
Update labels/milestones/projects for all issues

Notes

sanya301 · 2024-04-24T01:27:15Z

2024 04 21 All Team Meeting Notes

Agenda

April goals April 2024 goals #673
Open questions/board check
Update labels/milestones/projects for all issues

Notes

sanya301 · 2024-04-26T02:05:12Z

sanya301 · 2024-05-01T01:05:36Z

2024 04 30 HUU PM/Org meeting

Agenda

Open questions document
Schedule a workshop for board cleanup: May 28

Notes

sanya301 · 2024-05-01T01:30:30Z

2024 04 30 All Team Meeting Notes

Agenda

April goals April 2024 goals #673
Open questions/board check
Update labels/milestones/projects for all issues
Board cleanup: May 28

Notes

sanya301 · 2024-05-03T02:05:46Z

lasryariel · 2024-05-08T01:11:22Z

2024-05-07 Meeting Agenda

Prework to prep for meeting

[ ]

Recurring items:

[ ]

FYIs (nothing needs to be done, just keeping each other informed)

You can use this template for comments to get updates on different issues. Typically you would tag the assigned resource in your comment:

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures or links* (if necessary): "Add any pictures or links that will help illustrate what you are working on."

* remember to add links to the top of the issue if they are going to be needed again.

New Items

Notes from meeting

Need to have the basic landing screen of the dashboard working, (even empty) since the dashboard is reused for all roles. Confirm with Engineering if it's available in a hosted way or at least if local we have an animated (gif) demonstration
Focus on smaller, deliverable goals
Figure out as a team how to prioritize the content of the Dashboard for each role (currently Guest/Host, then Coordinator)

Tasks

Create an Issue for PM/Org agenda and change the title of this agenda to just be PM
- Create template for recurring items
- Create space for new items
- Agenda should be made within 24 hours of the next meeting
- During each meeting decide who is making agenda for the following week
- Any PM can add to the agenda throughout the week
- Agenda sample: HfLA: Dev/PM Agenda and Notes website#2607

Items for next week's agenda

Show Bonnie demonstration of sign in and dashboard
- Eng does not have to attend if they can record a video
Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)

sanya301 · 2024-05-08T01:23:17Z

2024 05 07 All Team Meeting Notes

Agenda

May goals May 2024 Goals #689
Section 1 demo: sign up/sign in process for Guest, Host and Coordinator
Open questions/board check
Update labels/milestones/projects for all issues
Board cleanup: May 28

Notes

Smaller engineering user stories - add all to monthly goals
Classic vs new projects versions: HackForLA uses Classic
Engineering questions from PMs: Create a dev questions issue, post that in slack
Engineering demos
Look at https://dev.homeunite.us/ every week
Need to talk about release notes
@baipai ask TDM calculator team to do a demo for filters (Yiran) Design Mockup: Redesign the My Projects Filtering UI tdm-calculator#1578

sanya301 · 2024-05-08T02:37:19Z

sanya301 · 2024-05-14T19:01:04Z

Moving all team agenda to #691 starting May 2024

sanya301 · 2024-05-17T01:52:24Z

Moving PM team agendas to #692 starting May 2024

lasryariel · 2024-05-24T03:03:47Z

2024-05-28 Meeting Agenda

Prework to prep for meeting

Prepare Agenda - Ariel

Recurring items:

Review any open questions with Bonnie

FYIs (nothing needs to be done, just keeping each other informed)

Agenda issues were split up by Sanya. All Team HUU: All Team Agenda and Meeting Minutes #691, PM HUU: PM Agenda and Meeting Minutes #692

New Items

Show Bonnie demo recording/demonstrate login in dev.homeunite.us
Bonnie: Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)
Ariel: Review 2 new Open Questions
Ariel: A few items to be considered for improving PM effectiveness
- Documentation for appropriate Project Hygiene for HUU (definition and use case for labels and milestones. Assignment pattern, Column management)
- Standardize User Story template. Ariel created a draft based on prior tickets, has concerns on redundancy/complexity. Wants to confirm if Hack for LA has a defined standard.
- Ariel is concerned collaboration with Design/Engineering may be being limited by rigid Story hand off pattern (PM -> Design -> Engineering)

Notes from meeting

None of the above was covered, instead we just went into more depth on how to offboard, and started offboarding Raji and Paras

Tasks

Items for next week's agenda

sanya301 · 2024-06-04T21:51:02Z

2024-06-04 Meeting Agenda

Prework to prep for meeting

Prepare Agenda - Sanya

Recurring items:

Review any open questions with Bonnie

FYIs (nothing needs to be done, just keeping each other informed)

Ariel started on Wiki for Project Board and Issue hygiene Create Wiki Page for Project Board and Issue formatting Guidance #706 is the issue for it, requesting feedback.

New Items

Project board migration discussion
Show Bonnie Edited Demo Recording/demonstrate login in dev.homeunite.us
Bonnie: Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)
Review 2 new Open Questions

Notes from meeting

Tasks

Migration readiness: Copy all notes - Ariel: added the card below to Prep project boards for Migration #705

Text for recruitment process

Project Name: Home Unite Us

About the Project: Help connect homeless youth with open rooms.

Volunteer Opportunity: Home Unite Us
is looking for a UI Designer to contribute to our UI/UX Team. We are pushing towards our next milestone of completing a functional prototype. Role will execute designs in Figma based on established design system and product requirements.

Project Overview On Github

Duration: Open Ended (3-6 hrs / week)
Team Meetings: 6:30 - 7PM Pacific Tuesdays
Design Team Meetings: 7 - 8PM Pacific Tuesdays

Who to communicate your interest to:
Slack Channel: #home-unite-us
Contact Regan

Items for next week's agenda

lola3736 · 2024-06-18T21:29:10Z

2024-06-18 Meeting Agenda

Prework to prep for meeting

Prepare Agenda - Lola

Recurring items:

Review any open questions with Bonnie

New Items

Show Bonnie Edited Demo Recording/demonstrate login in dev.homeunite.us
Bonnie: Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)
Review 2 new Open Questions
Complete migration of all open roles to new/upgraded system using new documentation protocol

Notes from meeting

Tasks

Complete migration of all open roles to new/upgraded system using new documentation protocol

Items for next week's agenda

Bonnie to walk us through Google Drive Migration Facilitate Moving of Files from Old Folder to New Shared Drive. #362

ExperimentsInHonesty added the Role: PM label Dec 17, 2021

ExperimentsInHonesty added this to the x- Continuous milestone Dec 17, 2021

ExperimentsInHonesty assigned kpoints, JRHutson, ExperimentsInHonesty and Surbhi009 Dec 17, 2021

ExperimentsInHonesty added the points: 1 Can be done in 4-6 hours label Dec 18, 2021

kpoints added the Feature: Administrative Administrative chores, etc... label Dec 29, 2021

kpoints mentioned this issue Jan 12, 2022

Add labels for issues #310

Closed

5 tasks

kpoints unassigned Surbhi009 Jan 19, 2022

ExperimentsInHonesty pinned this issue Jan 27, 2022

ExperimentsInHonesty changed the title ~~PM/ORG Agenda and Meeting Minutes~~ HUU: PM/ORG Agenda and Meeting Minutes Feb 19, 2022

sanya301 mentioned this issue May 14, 2024

HUU: All Team Agenda and Meeting Minutes #691

Open

HUU: PM/ORG Agenda and Meeting Minutes #364

HUU: PM/ORG Agenda and Meeting Minutes #364

Comments

ExperimentsInHonesty commented Dec 17, 2021 • edited by JRHutson Loading

Overview

Resources

Minutes Template

ExperimentsInHonesty commented Dec 17, 2021 • edited by kpoints Loading

Agenda and Minutes 2021-12-17

Prework

Roll Call

Recurring items:

New Items

Actions taken or notes about stuff from the meeting:

New Task Items

kpoints commented Dec 23, 2021 • edited Loading

Agenda and Minutes 2021-12-22

Prework

Roll Call

Recurring items:

New Items

Actions taken or notes about stuff from the meeting:

New Task Items

kpoints commented Dec 29, 2021 • edited Loading

Agenda and Minutes 2021-12-22

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

kpoints commented Jan 12, 2022 • edited Loading

Agenda and Minutes 2022-01-11

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

kpoints commented Jan 19, 2022 • edited Loading

Agenda and Minutes 2022-01-18

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

abiha1234 commented Jan 26, 2022 • edited by kpoints Loading

Agenda and Minutes 2022-01-25

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

ExperimentsInHonesty commented Jan 27, 2022 • edited Loading

kpoints commented Jan 29, 2022 • edited Loading

Agenda and Minutes 2022-01-28

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

JRHutson commented Feb 2, 2022 • edited Loading

Agenda and Minutes 2022-02-1

Prework

Roll Call

Recurring items:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

JRHutson commented Feb 5, 2022 • edited Loading

Agenda and Minutes 2022-02-1

Prework

Roll Call

Recurring items:

Items from Previous Meeting

Items that were tasks from last meeting that need checking off or otherwise updating

FYI

ExperimentsInHonesty commented Dec 17, 2021 •

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