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We need to audit all calendar events for a given project to match the Zoom Setup and Zoom Audit Spreadsheet so that we can optimize the availability of the Zoom rooms and have the most current meeting information.
Prerequisite
If you are not the PM on the project this issue is for
access to the 1Password vault for Google Drive Migration
know your GitHub username and password so that you can use it in the (Google Drive Migration) hfla-email-all@hackforla.org Chrome profile
If you are the PM on the project this issue is for
access to the 1Password vault for the project
access to the project's shared drive through the project's email Chrome profile
add the project's email as a Content Manager if the drive is not already shared with the email
know your GitHub username and password so that you can use it in the project email's Chrome profile
Action Items
Setup Access Through Proper Profile
Non PMs
Log into the hfla-email-all@hackforla.org email and open it in a new chrome profile, so that you can access the account's calendar
open this issue in the hfla-email-all profile browser and follow steps to Access GitHub
PMs
Log into the project's email and open it in a new chrome profile, so that you can access the account's calendar
open this issue in the project's profile browser and follow steps to Access GitHub
Access GitHub
Log into your GitHub account. If you are already logged in you will see either your icon. If you are not, you will see a sign-in button top right in the issue that is open now in the new profile browser.
Close any other browsers you have open that are not in the new profile browser, so that you don't end up opening links in the wrong browser (this will be particularly important when you are accessing drives)
Add Org Level Audits folder to Starred
If you do not see the project's drive in the list of shared drives, see Prerequisite
access the Org Level Audits folder in the project's shared drive
right click on the folder and select Add to starred
Prep
For each of the following items, there are instructions in the wiki. Copy the instruction for next item to be checked off (must do them in order), to a comment below, and then complete the tasks in the comment.
During these tasks you will be asked to add link to resources, and that section is at the bottom of this issue (go view it now).
Overview
We need to audit all calendar events for a given project to match the Zoom Setup and Zoom Audit Spreadsheet so that we can optimize the availability of the Zoom rooms and have the most current meeting information.
Prerequisite
If you are not the PM on the project this issue is for
If you are the PM on the project this issue is for
Content Manager
if the drive is not already shared with the emailAction Items
Setup Access Through Proper Profile
Access GitHub
Add Org Level Audits folder to Starred
If you do not see the project's drive in the list of shared drives, see Prerequisite
Org Level Audits
folder in the project's shared driveAdd to starred
Prep
For each of the following items, there are instructions in the wiki. Copy the instruction for next item to be checked off (must do them in order), to a comment below, and then complete the tasks in the comment.
During these tasks you will be asked to add link to resources, and that section is at the bottom of this issue (go view it now).
prep
labeladmin prep
labelPrioritized Backlog
on the project boardOrg Level Audits
folder from StarredOrg Level Audits
folder that belongs to the project by looking underOwner
for the project nameRemove from starred
Admin Prep
admin prep
labelaudit
labelAudit
NOTE: There are autogenerated notes in the spreadsheet you will be using so please do not edit any
Auto Notes
columnsaudit
labelreconciliation
labelPrioritized Backlog
on the project boardReconciliation
Recommendations and next steps
Resources/Instructions
1.0 Zoom Setup Spreadsheet
2.0 CoP - UI/UX: Slack Audit Document
3.0 [CoP - UI/UX: Meeting Data Audit and Reconciliation Spreadsheet]
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