Stakeholder Status: Department of Neighborhood Empowerment

[ExperimentsInHonesty]

Overview

This issue is a record of all deliverables and meeting notes with links to specific issues where work is being performed.

Action Items

• Add links to issues
• Add comments as appropriate
• Setup meetings when required

Resources/Instructions

SEIE Survey Analysis
Diff Analysis on Empowerment website

[ExperimentsInHonesty]

Julien asked for a copy of the Diff analysis we did on the Empowerment website. I sent him the doc

[ExperimentsInHonesty]

Julien emailed asking for updates on the following:

• person that works in a business that does polls/surveys like Gallup or Pew Institute. I am looking for such a person to be a guest speaker at one of our Data Liaison Session in April. The idea would be talking about how to create a survey without bias, understand the importance of representative samples.
  • I posted a slack message in our hfla and Phoebe will post in the cfa slack
• NC website project - Phoebe (meetings on Monday at noon)
  • We are doing a comparative Analysis Comparative Analysis  community-survey-nc-websites#15
    • we need a list of all nc's and their websites in a csv from Julien
    • Comparative analysis
• Twilio
  • Coordinate schedules with Julien and Ahdi so that we can find out next steps.
    • Talked to Ahdi, waiting for confirmation of interest by 3/5
  • Iterate worksheet template with Julien for identifying how many messages we anticipate through the system
• Data Literacy 101
  • Connect Sarah with Aparna https://www.linkedin.com/in/aparnamuk/ so they can do the feasibility research)
    • Sarah is on vacation until 3/16. We have an appointment scheduled for 2pm.
    • Details about the type of workshops
• Survey123 questions
  • upgrade?
  • how to use invitees (tdm, ocs: Phoebe)

[ExperimentsInHonesty]

GetThru must have a phone number and people can leave voicemails: https://help.getthru.io/support/solutions/articles/44001063888-phone-calls-
How would Empowerment address this senario

Twillio is the only provider that lets you use your own phone number is that important?

Callhub does automated replies. Is that a requirement: https://support.callhub.io/hc/en-us/articles/900001358706-How-to-set-up-an-Text-Broadcasting-Campaign-

[ExperimentsInHonesty]

Julien let us know that if we have any needs for archgis community hub accounts we can send him a list of email address and username

[ExperimentsInHonesty]

Julien mentioned that we should check out "scale to win" see his email
Brendan Wiles
Cell: (949) 232-6172
Founder, Scale to Win

[ExperimentsInHonesty]

Bonnie needs to setup a meeting with Julien and Sarah. Julien provided this link when I asked for a list of topics that they had https://storymaps.arcgis.com/stories/00c2e0ad7e894de7a733472790f52d91

[Olivia-Chiong]

Bonnie has requested for a meeting on Friday 4/23 at 12 noon. Also asked Julien for arcgix account for 311-Data@hackforla.org.

[ExperimentsInHonesty]

Questions that we have for Legal at empower
Q: Should comments on the website stay open to the end of public comment time at regular meetings?
A: In the meeting: The comments are only appropriate during the time the chair says the item is open for public comment

Q: What part of the agenda are members allowed to discuss between meetings? None, but they can have a process to add items to the agenda (a folder, form, recommendations from committees, etc.) then the president or executive committee, will produce the agenda. Some NCs publish how they do the agenda setting so that people can ask for things to be added.

Q: What happens to agenda items that need to be changed last minute? For example, a presenter is unavailable or cancels close to meeting time.
A: If the cancelation happens within 72 hour before the meeting, then it stays on the agenda and the motion is tabled until next meeting. If the cancelation happens before the 72 hour window, then they can republish the agenda.

NC referrals
I was hoping to get a reference to two NCs that you think have a lot of people in their Agenda process and would be willing to talk to us about it. We have already talked to Patti from Downtown and Mario from empowerment
Canoga Park (Julien will email me) and Los Feliz (Julien said I can reach out to him and say that Julien sent me jon.deutsch@losfeliznc.org)

The links for the recording you provided on the design workshop we did with SuperByDesign are restricted
For the main room (email Julien a reminder):
https://us02web.zoom.us/rec/play/TSvRf7btTYEldKOrpmz9ue7G9cISddPHZ0AW3ecIQFrnFoWimm-xtJieSkdXq7hbyVlX1vISM9mBBGbx.Lpz0-dXIB1Y1NlI5
https://us02web.zoom.us/rec/play/VFk26k_bV4cToX_oy-EEhBi51foXzkpGEgc8b0nsj26DxxQ-vldTsFgjHzPLHNa3bZzY6FTucP9GNZfi.M65hctU8A7bUpBIE

For the breakout room, all the videos are in the folder (this has been changed so that anyone can view):
https://drive.google.com/drive/folders/1MQnUWv-AzeX0-XFAer8lQrxXe04YCkSw

Get a special invite for someone who can do a back end integration.
JS Backend engineer to pull data from Quickbase restful API (setup separate meeting for that)

[snooravi]

NC: jon.deutsch@losfeliznc.org
JS Backend engineer to pull data from Quickbase restful API (setup separate meeting for that)
Shared SEIE status doc with Julien

[ExperimentsInHonesty]

sent julian a reminder about the password for zoom videos https://mail.google.com/mail/u/0/#search/julien.antelin%40lacity.org/GTvVlcSKhplvqbjPzGnWLqQPBZcgmNSKKwpKMLsplhpTBqjNVwhvBhghfLBLJwmRFZwCsKmNPLlrN

[ExperimentsInHonesty]

Agenda with Julien

• the links worked
• Jon got in contact
• we need a persona for the workshop attendee (see this doc for additional questions)
• Stack Ranked List of Data Visualization Tools access-the-data#15 - get list

[ExperimentsInHonesty]

Browsers used by government - Julien said he will ask ITA what site is one that all employees access and then find out what browsers and browser versions people are using. Operating systems would be good too.

[ExperimentsInHonesty]

Gibson will connect bonnie to greater Toluca lake NC

[ExperimentsInHonesty]

Sent Gibson a reminder

[lrchang2]

bonnie will talk to julien about the survey for research and interview questions

[ExperimentsInHonesty]

Review this [spreadsheet] with Julien. Lucky parking is trying to find all the transportation contacts at NCS. Bonnie to get back to Yen Phan when she has an answer.

• Create and send out Survey access-the-data#68 get signoff from julien on content and image

[ExperimentsInHonesty]

SEIE last updated on 2021-10-29

[ExperimentsInHonesty]

Ask julien for the source info for the nc map
https://www.figma.com/file/04T31AqsprIIkuBN4OfwOo/Open-Community-Survey-Designs?node-id=600%3A520
hackforla/open-community-survey#56

and also will their be a new one?

Sarah is going to ask for the Access the Data team

Do we care about informing folks about the purpose of NCs and how they can get involved/learn more, etc. Is that a goal of the workshop? If so, what should we mention and focus on. And also, what would we deprioritize in order to do so.

What are 2 tangible things you want people to walk away with/remember.

[ExperimentsInHonesty]

Ask her if she has the email addresses for the people missing on this sheet
https://docs.google.com/spreadsheets/d/1qQtvTz_EcOdYQdZe3eXniQ0hVMkCWSBxRN1kBcmQOcg/edit?usp=sharing

we would like to Interview staff Early October - if everything goes according to plan