Date: 2016-08-11
- Jason Williams
- Raniere Silva
- Bill Mills
- Rayna Harris
- Belinda Weaver
- Kate Hertweck
- Jonah Duckles
- Greg Wilson
- Maneesha Sane
- Karin Lagesen
- Tracy Teal
Presenter: Rayna Harris.
Text: Mentoring Subcommittee draft road map is coming along, http://pad.software-carpentry.org/mentoring-subcom-roadmap. We plan to approve the final version at the next meeting.
Presenter: Rayna Harris.
Text: Mentoring Subcommittee has discussed consolidating their web presence. Currently, Mentoring Subcommittee has a directory under https://github.com/swcarpentry/board and a tab on the Software Carpentry and Data Carpentry websites, but Kate Hertweck is making a mentoring repo in the Carpentries repo and we plan to migrate there, so as to minimize duplicate and/or conflicting information in multiple places.
Presenter: Belinda Weaver.
Text: Hopefully presenting a substantially complete draft of Strategic Plan by end of summer to sent to Advisory Council for ratification in Sep.
Presenter: Jonah Duckles.
Text: Oregon State University is joining at Silver level.
Presenter: Jonah Duckles.
Text: Oregon Health Sciences University will budget to join next year.
Presenter: Jonah Duckles.
Text: Conversation with University of Oregon.
Presenter: Jonah Duckles.
Text: Pacific Northwest National Lab has approval to join at Gold level.
Presenter: Jonah Duckles.
Text: Conversation with Stanford.
Presenter: Jonah Duckles.
Text: University Corporation for Atmospheric Research is trying to secure the budget to renew.
Presenter: Jonah Duckles.
Text: University of Oklahoma is renewing.
Presenter: Jonah Duckles.
Text: University of California – Santa Barbara is starting to show interest in a partnership.
Presenter: Jonah Duckles.
Text: Baylor University is writing a grant that we’ll provide a letter of support for that may include a partnership.
Presenter: Jonah Duckles.
Text: University of Washington is renewing at Gold level.
Presenter: Jonah Duckles.
Text: ELIXIR is moving forward toward an agreement that will consist of bulk-bought workshops.
Presenter: Jonah Duckles.
Text: Tracy Teal is working a deal with United States Department of Agriculture to sign a cooperative agreement which would be very similar to ELIXIR.
Presenter: Jonah Duckles.
Text: The University of Florida is renewing at Gold level.
Presenter: Jonah Duckles.
Text: Had an inquiry from North Carolina State University Libraries.
Presenter: Jonah Duckles.
Text: Virginia Tech libraries are waiting to hear on an internal grant that would pay for a partnership.
Presenter: Jonah Duckles.
Text: Conversation with the Space Telescope Institute.
Presenter: Jonah Duckles.
Text: I’ll be traveling to Europe to give a talk at Aarhus in Denmark, meet with members of Danish eScience Center, the Netherlands eScience Center, Amsterdam and SURFSara, Utrecht. Also trying to get a meeting or two in Belgium and Germany to build more continental European partnerships.
Presenter: Jonah Duckles.
Text: Paper accepted to SciDataCon, Denver, Colorado for a session on “Growing Global Education in Research Data Science”.
Presenter: Jonah Duckles.
Text: Great Plains Network is interested in a three-year Gold (y1) to Platinum (y2-3) deal to build more Software Carpentry and Data Carpentry activity among its 23 partner institutions.
Presenter: Greg Wilson.
Text: Anelda van der Walt mentioned in discussion on Aug 26 that the cost of video conferencing bandwidth during instructor training is comparable to a month’s rent for some of the African trainees. We discussed several avenues for finding support for this (some South African ISPs, the Hewlett Foundation, etc.), and I would like to explore these and come back with a proposal.
Presenter: Greg Wilson.
Text: We received over 170 applications for instructor training since the announcement. Greg Wilson, Maneesha, and Erin Becker will sort through these prior to the staff meeting on August 15-16 and extract some guidelines for prioritization to bring back to the Steering Committee.
Presenter: Greg Wilson.
Text: Anelda van der Walt and Ariel Rokem will teach instructor training in person for Oregon State University in September; this will complete Anelda’s training.
Presenter: Greg Wilson.
Text: Erin Becker and Tracy Teal will teach instructor training in person for University of California - San Francisco in late November or early December; this will complete Erin’s training.
Presenter: Greg Wilson.
Text: Rayna Harris and Christina Koch will teach instructor training for The National Socio-Environmental Synthesis Center in September; this will complete Rayna’s training.
Presenter: Greg Wilson.
Text: Chris Medrela has received feedback on the new AMY features for tracking instructor training progress from four people, and is implementing requested changes.
Presenter: Greg Wilson.
Text: Aditya Narayan did a penultimate demo of his work for NumFOCUS on July 26 - Leah Silen is pleased, and after one more feature is implemented and tested, he’ll deploy and wrap.
Presenter: Greg Wilson.
Text: Discussions ongoing with The City University of New York and the UK Met Office about instructor training.
Presenter: Greg Wilson.
Text: We can go ahead and invoice the R Consortium.
Presenter: Jonah Duckles.
Text: Steering Committee issues letter to Jonah Duckles asking him to work with Tracy Teal on exit strategy from NumFocus if we do not have adequate financial reporting in place by end of 2016.
Resolution: Passed.
Details: We don’t receive frequent updates on our finances.
Presenter: Jonah Duckles.
Text: Approve New Zealand eScience Infrastructure in-kind/paid partnership
Resolution: Passed.
Details: They’re very keen to start conversations where we convince their partner organizations to become partners of ours on their own. They see themselves as catalyzing local capacity building with national coordination.
Presenter: Jonah Duckles.
Text: Approve University of Wisconsin in-kind partnership
Resolution: Passed.
Details: This is an in-kind arrangement for us to have a large amount of Christina Koch’s time. She does more than the minimum amount of work we’re requiring in this agreement and her management is on-board with her continuing to be actively involved in our activities.
Presenter: Jonah Duckles.
Text: Approve University of Washington in-kind/paid partnership
Resolution: Passed.
Details: The University of Washington eScience center is building one of our largest local instructor communities. Ariel Rokem is also taking initiative to help build more communities in his region at Pacific Northwest National Laboratory, Oregon State University, University of Oregon etc.
Presenter: Jonah Duckles.
Text: Approve North West University in-kind partnership
Resolution: Passed.
Details: This agreement is based on Anelda's work advocating for Software Carpentry in South Africa. They will commit staff time at North West University to writing our bi-weekly summary and will commit to organizing at least 6 workshops for North West University in the next six-month. They're also supporting Anelda's time to advocate for and expand Software Carpentry and Data Carpentry around the African continent.
Presenter: Jonah Duckles.
Text: Allow Software Carpentry Executive Director to negotiate a non-standard Platinum partnership as a “Special Cooperative Agreement” with United States Department of Agriculture, which then be presented for approval to Steering Committee.
Resolution: Passed.
Details: The reason for this request is that the "Special Cooperative Agreement" is different with the others because we will have to book time from our staffs added on the agreement.
Presenter: Greg Wilson.
Text: That Software Carpentry accepts the in-kind donation of the time of a part-time system administrator.
Resolution: Passed.
Details: We’ve outgrown our current ad hoc arrangements, and our last system administrator volunteer is starting medical school in September.
Presenter: Kate Hertweck.
Text: Members of the steering committee are limited to 3 consecutive terms. Members participating in their second or third term are encouraged to serve as SC officers.
Resolution: Passed.
Details: This will avoid the possibility to have Benevolent Dictator For Life.
Presenter: Kate Hertweck.
Text: Following an election, the new Steering Committee will meet jointly with the previous Steering Committee for no less than 60 days. During these joint meetings, the new SC will not have voting privileges. The SC is welcome to formally invite any previous SC members to meetings to assist in continuity and organization knowledge transfer.
Resolution: Postponed.
Details: Steering Committee should not extend their vote right.
Presenter: Greg Wilson.
Text: Software Carpentry uses around US$600 of the R Consortium grant to cover travel and accommodation costs for Karin Lagesen to co-teach instructor training in Cambridge in September 2016.
Resolution: Passed.
Presenter: Greg Wilson.
Text: Software Carpentry, jointly with Data Carpentry, presents two Community Service awards annually to volunteer members identified by the Steering Committees as having made outstanding contributions.
Resolution: Postponed.
Presenter: Jason Wiliams.
Text: Auxiliary Meetings
Resolution: Postponed
Details: To help finish up some outstanding activities, we propose that we may want to make use of the time in the off-meeting weeks to meet as needed to work on proposals and items. What would the topics be, who would be interested/available?
Presenter: Greg Wilson.
Text: Slideshows
Resolution: Postponed
Details: We are occasionally asked for slides or slideshows about the Carpentries. The https://github.com/swcarpentry/slideshows repository has some, but they are all badly out of date. Do we delete (since nobody cared enough to keep them up to date), ask for community maintainers (i.e., treat them like lessons), or something else?
Note: we also have:
Presenter: Greg Wilson.
Text: Archiving Old Workshop Repositories
Resolution: Postponed
Details: Many of the repositories owned by swcarpentry are for old workshops. Do we leave as they are (ever-growing pile), create a new organization called swcarpentry-archive and move them there (updating URLs in AMY as required), delete them entirely, or something else?
Jonah Duckles: Sign partnership with New Zealand eScience Infrastructure.
Jonah Duckles: Sign partnership with University of Wisconsin.
Jonah Duckles: Sign partnership with University of Washington.
Jonah Duckles: Sign partnership with North West University.
Jonah Duckles: Moving negotiation forward with United States Department of Agriculture.
Greg Wilson: Seek for the in-kind donation of the time of a part-time system administrator.
Kate Hertweck: Send pull request to https://github.com/swcarpentry/board with the change about consecutive terms.
Kate Hertweck: Organize another meeting to discuss change on election terms.
Karin Lagesen: Book flights and accommodations to Instructor Training in Cambridge and claim expenses with NumFOCUS.
Greg Wilson: Write proposal with procedures for the Community Service awards.