This project aims to develop an online platform to facilitate the completion of final year projects (FYP) for the information technology department. The FYP is a crucial component of the department's curriculum, where groups of students work under the guidance of a supervisor to complete a theme-based project. The platform will utilize cutting-edge technology to enhance collaboration and communication among the three key user groups: FYP programme organizers, project supervisors, and project group members. The goal of this project is to create a complete web-based system that streamlines the FYP process and enhances the overall experience for all involved parties.
In the current digital age, many organizations, including universities, are moving towards digitization of their data through the implementation of learning management systems. However, the management of final year projects (FYP) within universities continues to rely on traditional and outdated techniques. The Project Management Office (PMO) is responsible for overseeing all aspects of the FYP process, including student groups, supervisors, evaluations, submissions, and schedules. Without a digital and automated project management system, the PMO faces difficulties in effectively managing these tasks. Additionally, student groups engaged in FYP projects would benefit from a system that allows for not only project management, but also virtual collaboration and communication with their supervisors and peers. Therefore, a system is needed to assist the PMO in managing all aspects of the FYP process, aid supervisors in their supervision of projects, and assist students in managing their projects, facilitating virtual discussions, sharing resources, and communicating with their supervisor.
The primary goal of the proposed system is to improve the efficiency and effectiveness of the FYP process by reducing manual work for the PMO. Enhance communication among students, supervisors, administration, and coordinators through the implementation of the system. Provide students with a project management system that will prepare them for experiences in the technology industry. Facilitate faster retrieval of data through the organization and storage of records in a database. Streamline the grade submission process for supervisors through the implementation of an online grade entry system, which will update the database in real-time, providing a faster alternative to traditional email-based submission methods. Offer students the ability to conduct virtual meetings, send messages, and share resources on a single platform to improve collaboration and communication among project team members.