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EasyQuickImport — Import transactions, invoices and bills into QuickBooks Desktop from Excel or CSV

Build Status Total Downloads

EasyQuickImport is a tool that helps you import invoices, bills, transactions, customers and vendors into QuickBooks Desktop in multiple currencies in bulk.

Features

  • Import of Journal Entries transactions, Single-line Invoices and bills. Import creates customers, and vendors automatically.
  • Supported formats: csv, xlsx, xls
  • Multicurrency support. The base currency can be USD, EUR or anything else. The currency of all your accounts is detected automatically (after you import the Chart of accounts).
  • Cross Currency Transactions. Transfer between accounts of different currencies goes through the Undeposited funds account. EasyQuickImport doesn't affect the Undeposited funds balance because it uses the accurate historical exchange rate.
  • Historical exchange rate. EasyQuickImport automatically obtains the exchange rate from European Central Bank on a given date for any currency for each transaction. You can use other exchange rate sources as well.
  • Multi-tenancy: if you have multiple company files on the same computer, you can add them all to EasyQuickImport.

Getting started:

Either install self-hosted or sign up for a free cloud account.

Connect EasyQuickImport to QuickBooks Desktop

In EasyQuickImport:

Add a company file in Users, define username, password and specify the home currency. It's recommended to specify the company file location if you are going to use multiple company files on the same computer. Once it's done download the QWC file.

In Quickbooks click File / Update Web Services

Then Add an Application, in the file dialog select the downloaded QWC. Then click Yes, then select "When company file is open" and click continue. When it's done don't forget to specify the password that you defined in EasyQuickImport.

Connect EasyQuickImport to QuickBooks Desktop

How to import invoices from Excel into QuickBooks Desktop

Import invoices from Excel into QuickBooks Desktop

How to import transactions from Excel into QuickBooks Desktop

How to import transactions from Excel into QuickBooks Desktop

How to import bills and vendors from Excel into QuickBooks Desktop

How to import bills and vendors from Excel into QuickBooks Desktop

How to import multicurrency transactions from Excel into QuickBooks Desktop

How to import multicurrency transactions from Excel into QuickBooks Desktop

How to install EasyQuickImport

Docker setup

Here is docker-compose example with traefik v1.7

  1. Create docker-compose.yml with the following content:
version: '3.3'

services:
    php:
        image: registry.dev.trackmage.com/karser/easyquickimport/app_php
        environment:
            APP_ENV: 'prod'
            DATABASE_URL: 'mysql://eqi:pass123@mysql:3306/easyquickimport?serverVersion=mariadb-10.2.22'
            MAILER_DSN: 'smtp://localhost'
            # MAILER_DSN: 'ses://ACCESS_KEY:SECRET_KEY@default?region=eu-west-1'
            # MAILER_DSN: 'ses+smtp://ACCESS_KEY:SECRET_KEY@default?region=eu-west-1'
            DOMAIN: 'your-domain.com'
        depends_on:
            - mysql
        networks:
            - backend

    nginx:
        image: registry.dev.trackmage.com/karser/easyquickimport/app_nginx
        depends_on:
            - php
        networks:
            - backend
            - webproxy
        labels:
            - "traefik.backend=easyquickimport-nginx"
            - "traefik.docker.network=webproxy"
            - "traefik.frontend.rule=Host:your-domain.com"
            - "traefik.enable=true"
            - "traefik.port=80"

    mysql:
        image: leafney/alpine-mariadb:10.2.22
        environment:
            MYSQL_ROOT_PWD: 'pass123'
            MYSQL_USER: 'eqi'
            MYSQL_USER_PWD: 'pass123'
            MYSQL_USER_DB: 'easyquickimport'
        volumes:
            - ./db_data/:/var/lib/mysql
        networks:
            - backend

networks:
    backend:
    webproxy:
        external: true
  1. Tweak the environment variables and run
docker-compose up -d
  1. Check the logs and make sure migrations executed
docker-compose logs -f
  1. Create a user
docker-compose exec php bin/console app:create-user user@example.com --password pass123
The user has been created with id 1
  1. Done! Now open https://your-domain.com and log in with the user you just created.

Development setup

  1. Clone the repo
git clone https://github.com/karser/EasyQuickImport.git
  1. Install packages with composer
composer install
  1. Copy .env to .env.local and configure DATABASE_URL and DOMAIN
  2. Recreate the database
bin/console doctrine:schema:drop --full-database --force \
&& bin/console doctrine:migrations:migrate -n
#fixtures
bin/console doctrine:fixtures:load
  1. Create the user
bin/console app:create-user user@example.com --password pass123
  1. Run the server
cd ./public
php -S 127.0.0.1:9090

Tests

bin/phpunit

phpstan

vendor/bin/phpstan analyse -c phpstan.neon
vendor/bin/phpstan analyse -c phpstan-tests.neon

Lookup historical currency rate

bin/console app:currency:get USD --date 2020-03-05 --base HKD