Project to develop an open source Judo club management system.

Contact: lw@judocoach.com

TODO:

• User is able to register

• User is able to login

• User is able to add a member

• User is able to add a venue

• User is able to create a session (at a venue)

• User is able to mark a member as attending a session (at a venue)

• User is able to record a members NGB BJA license number and expiry date

• User is able to use BJA membership card to register attendance at a session.

• User is able to access a session and add multiple members

• User is able to remove multiple people from attendance at event

• User is able to access a members page and add multiple sesisons

• User is able to access a report of members who have not attended a session in the last x weeks

• User is able to send a letter to a member who has not attended for x weeks

• User is able to access a report of members who's NGB license is due to expire in the next x weeks

• User is able to send a letter to a member who's NGB license is due to expire in the next x weeks.

• User is able to record payment for term fees by member

• User is able to record payment for competition entry fees by member

• User is able to record payment for grading fees by member

• User is able to create an event

• User is able to record payment for event

• User is able to record attendance at event

• User is able to record competition results for member (incl. text report)

• User is able to record incomes received

• User is able to record expenses paid

• User is able to purchase Judogi online

• User is able to track stock

• System is able to order judogi for user if not in stock (which vendors)?

• User is able to buy other items from site

• System is able to fulfill other merchandise purchases.

Admin

• System can take payment for a NGB membership, then register/renew the member at NGB site automatically.
• System can take competition entries and create entry on BJA and JudoTechnologies platforms and make payment
• Long-term: integrate with Judobase/Jumas entry systems.

Reports

• Attendance at each training sesson Summary
• Attendance at sessions over variable dates (month, term, year etc)
• NGB Memberships due to expire, expired, renewed, expiring soon.
• Club memberships due to expire, expired, renewed, expiring soon.
• Members graded on variable time period
• Revenue received
• Expenditure
• Members participating in various types of events (competitions, first aid, social etc).
• profit/Loss per sessions, per time period, per person, per venue etc.

Promotion Engine

• Create a list of media contacts

• Create a list of brochure/poster outlets

• Print brochure and send to third party

• Any club member can "suggest" a new media outlet

• Any club member can "suggest" a new brochure outlet

• New club records -> news stories incl. sending via email and paper etc

• Competition results -> news stories

• Email member when they hit various attendance records.

• Post certificates when member hits certain thresholds

• Ask member for referals when they meet certain criteria

• Email member when time in grade reached

• Email member when they have attended sessions where all the techniques for their next grade have been taught (x times)

• email media contacts with results of grading

Notes:

When we say sending we mean entirely automated via a service. So to a postal address.

Member Data:

• First name

• Surname

• Date of birth

• NGB License number

• NGB license expiry date

• Sessions -> Record all sessions attended and display latest

• Grades -> Record all grades and display latest (include dates obtained)

• Competitions -> Record all competition entries and results (possibly head to heads)

• Emergency Contact Name

• Emergency contact phone

• Emergency contact relationship

• Postal address

• Postcode

• Mobile number

• Home phone

• email

• social media?? (i.e. twitter handles etc)