Merge pull request #19 from KathyReid/activity-calendar

Initial revision for comment

activities-calendar.md

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+#Activities calendar
+##Introduction
+The Linux Australia Council need to undertake a range of activities throughout the year. This document articulates those activities, when they have to be done and why, and serves as a planning tool for the Linux Australia Council.
+
+##Overview
+The key activities can be broadly categorised as;
+
+###Mandatory activities required for legislative compliance
+* Ensuring compliance with Membership functions as per the [Constitution](https://github.com/linuxaustralia/constitution_and_policies/blob/master/constitution.txt).
+* Production and publishing of agendas, minutes and outcomes of Council meetings, AGM meetings, Subcommittee meetings and so on.
+* Ensuring compliance with financial obligations, such as keeping accurate accounts, financial reporting and auditing, payment of GST.
+* Ensuring compliance with government reporting requirements, such as providing reporting data to the Australian Bureau of Statistics.
+
+###Discretionary activities that contribute to Linux Australia's goals and objectives
+* Systems administration of Linux Australia infrastructure
+* Social media management
+* Updating the Linux Australia website content
+* Specific project and event activities
+
+##Activities done on a fortnightly basis
+
+###Mandatory
+* FINANCIAL
+  - ensure reconciliation and reporting of payments in financial systems
+  - ensure bills are paid on time
+  - ensure liquidity and positive cash flow
+
+* SECRETARIAL
+  - note any government or legal correspondence for actioning
+  - produce agendas and minutes for Council Meeting
+  - handle any Membership applications in line with Constitution
+
+###Discretionary
+* Publish minutes of meetings
+* Social media management
+* Infrastructure systems administration
+* Review mailing lists and remove spam entries
+* Meet with LA stakeholders such as Event Subcommittees, key partners, suppliers and members as appropriate
+* Update Subcommittee Register as appropriate
+* Update website content
+* Review any correspondence and act as appropriate
+* Review any pull requests to Linux Australia policies
+
+##January
+* Undertake GST reporting and payments for Quarter 4
+* Issue final Call for Agenda Items for AGM
+* Issue Agenda for AGM
+* Hold AGM
+* Record minutes of AGM, and publish minutes of AGM
+* Ensure smooth running of linux.conf.au
+
+##February
+* Ensure new Council is inducted appropriately (permissions, access to systems, briefing on relevant policies etc)
+* Plan for Council Face to Face
+
+##March
+* Seek quotes on Insurance (due 19th April)
+
+##April
+* Undertake GST reporting and payments for Quarter 1
+* Finalise insurance renewal
+* Hold Council Face to Face
+
+##May
+* Renew auDA Membership
+
+##June
+* Do Call for Bids for linux.conf.au
+
+##July
+* Undertake GST reporting and payments for Quarter 2
+* Ensure Budget for October-September of next year is approved
+
+##August
+* Bid Team venue inspections for linux.conf.au
+
+##September
+* End of financial year for Linux Australia
+
+##October
+* Undertake GST reporting and payments for Quarter 3
+
+##November
+
+##December
+* Call for Agenda items for AGM