add in terms and conditions

terms_and_conditions.md

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+Linux Australia Event Terms and Conditions (template)
+=====================================================
+
+These Terms and Conditions apply to all attendees who have registered for
+Linux Australia events.
+
+Registration
+------------
+
+Registering for the event does not guarantee your ticket until it has been
+paid for in full. So to secure your ticket, pay the registration invoice as
+soon as possible.
+
+
+Security and Credit Cards
+-------------------------
+
+All transactions are performed through a payment gateway facility and use SSL
+with 128-bit encryption. The facility accepts MasterCard and Visa. All
+transactions are performed by the event organisers on behalf of Linux
+Australia.
+
+Cancellation Policy
+-------------------
+
+Cancellations made prior to <DATE> - any registration fee paid will be
+refunded in full.
+
+Cancellations made between <DATE> and <DATE> - incur a 15% cancellation fee,
+which will be deducted from any registration fee paid. The balance will be
+refunded.
+
+Cancellations made after <DATE> - No refund.
+
+Substitutions
+-------------
+
+You may substitute another person, however you must contact us with this
+person's details. If you wish to substitute after <DATE> please note that we
+will not be able to provide any personalised items.
+
+Privacy Notice
+--------------
+
+In the course of registering for the event and related events, personal
+information will be collected about attendees such as their name, contact
+details, etc. This information is required to facilitate registration to to
+the event, for catering requirements, and for organisers or their agents to
+contact particular attendees as and when required in respect of the event.
+Attendees who do not disclose this personal information will be unable to
+complete registration at the event and will therefore not be able to attend.
+
+Personal information will only be disclosed to Linux Australia, and to
+Government agencies where organisers believe disclosure is appropriate for
+legal compliance and law enforcement; to facilitate court proceedings; to
+enforce our terms and conditions; or to protect the rights, property, or
+safety of the event, our attendees, or others. Linux Australia will not sell
+your personal information to third parties and will not use your personal
+information to send promotional material from any of our affiliated partners
+and/or sponsors.
+
+As part of the registration process attendees will be asked if they would like
+to subscribe to the event Mailing Lists and/or the event Announce Mailing
+List. Attendees who subscribe to one or more of these lists will be sent
+emails from the event organisers and other subscribers to the Mailing Lists.
+If at any time, attendees wish to unsubscribe from any of these Mailing Lists,
+please follow the 'how to unsubscribe' directions on the bottom of any message
+you receive from these Mailing Lists.
+
+From time to time event organisers update their information and website
+practices. Please regularly review this page for the most recent information
+about the event privacy practices.
+
+All personal information will be kept private and used only for event
+registration purposes, statistics for future events, and convenience for
+future event registration.
+
+Network
+-------
+
+The event may provide attendees with access to a wired and/or wireless
+network. The access to this network is a privilege and not an entitlement, and
+must be used appropriately. Inappropriate use includes, but is not limited to:
+unlawful activities, interfering with the equipment or network access of
+others and not respecting the reasonable expectations of privacy that
+attendees have for traffic flowing though the network.
+
+<OPTIONAL>In DATE, any deliberately malicious activities on either the wired
+or wireless networks will be grounds for instant dismissal from the conference
+(Without reimbursement).
+
+If any attendees use the network inappropriately, then the event organisers
+will take any enforcement action they consider appropriate. Enforcement action
+includes but is not limited to:
+
+* suspending access to the network
+* disconnecting the network permanently
+* the alleged offender may be asked to immediately leave the venue and/or will
+  be prohibited from continuing to attend the event (without reimbursement)
+* the incident may be reported to the Police
+* any other measure the event organisers or Linux Australia see fit
+
+Be aware that for security and operational reasons the event organisers may
+both monitor and log network traffic.
+
+Audio Visual
+------------
+
+Event organisers may provide recordings of talks (audio and/or video) given at
+the event. This service is provided on a best-effort basis only. Any
+recordings will be released as and when they are ready, which may be some time
+after the conclusion of the event, and the recordings may be of varying
+quality.
+
+Discrimination and Anti-Social Behaviour
+----------------------------------------
+
+Linux Australia is proud to support diverse groups of people in IT,
+particularly women, and will not tolerate in any fashion any intimidation,
+harassment, and/or any abusive, discriminatory or derogatory behaviour by any
+attendees of the event and/or related events.
+
+Examples of these behaviours and measures the event organisers or Linux
+Australia may take are set out in the Code of Conduct <LINK>. By registering
+for and attending a Linux Australia event, you agree to this Code of Conduct.
+
+Media
+-----
+
+There are a limited number of Media Passes available to media personnel. Media
+Passes are free of charge, and entitle media personnel to attend the event
+with all the entitlements of a Professional registration. Please note, due to
+the limited numbers of Media Passes available, all Media Passes will need to
+be approved by the event organisers.
+
+Any media attending the event are required to identify themselves as "media"
+to attendees prior to speaking on the record with any attendees of the event.
+It is the responsibility of the media to introduce themselves to the persons
+they wish to interview and to arrange any interviews with those persons. The
+event organisers will not make introductions or arrange interviews on behalf
+of media.
+
+Students
+--------
+
+Students who register for a student ticket (if available) to attend the event
+may be required to provide event organisers with proof that they are eligible
+for registration as a student, such as providing a valid full time student ID
+card.
+
+Alcohol
+-------
+
+Liquor licensing laws require persons to be aged 18 years and older before
+they can lawfully drink alcohol in Australia. The licensed premises used as
+event venues will not serve alcohol to persons 18 years and under. Those
+attendees who look under 25 years old, may be required to show identification
+such as a Passport (non-Australian driver licences are generally not accepted)
+to licensed premises proving they are 18 years old or older.
+
+Those attendees who are younger than 18 years old are required to advise event
+organisers of their age, when they register. Those attendees may not be able
+to attend all of the associated social events.
+
+Please consume alcohol responsibly. Please note, licensed premises in
+Australia are prohibited from selling or supplying alcohol to intoxicated
+persons. Please adhere to local liquor laws which are available in most
+licensed establishments.
+
+Smoke-free
+----------
+
+All event venues including the social event venues are smoke-free. If
+attendees wish to smoke during the event and/or related events, they must do
+so in signed areas. Please consider others and refrain from smoking directly
+outside the venues' entrances.
+
+Health and Safety
+-----------------
+
+If you are attending the event as a Keynote Presenter, Speaker, Miniconf
+Organiser or Miniconf Presenter, it is your responsibility to ensure that
+your talk meets the Health and Safety requirements under Australian law. If
+you are unsure about what this means, please contact the event organisers.
+
+Immigration/Entry Requirements
+------------------------------
+
+Anyone who lives outside Australia will need a passport and may require a visa
+to gain entry into Australia. Please contact your local Australian Embassy
+department to determine your travel needs. You should take into account the
+Cancellation Policy above and do this well in advance of the event.
+
+Where a letter of invitation is required, one will be issued by event
+organisers for Keynote Presenters and Speakers or Miniconf Organisers whose
+submissions have been accepted  only.