MoneroKon 2022 Planning Meeting: Sunday 13th March 2022 @ 18:00 UTC

[umma08]

Location


IRC: #monero-events
Matrix: #monero-events:monero.social (Instructions for joining the Matrix server)
Telegram: https://t.me/monerokon

Time: 18:00 UTC

Agenda:

1. Greetings
2. Update on contract for venue (midipoet/DR)
3. Decide invoice payment process/vote (all)
4. Graphics/design v2 (gnuteardrops)
5. Agenda/speaker/CfP committee (if applicable)
6. Agree next steps
7. AOB
8. Confirm next meeting time and date

Please comment on GitHub in advance of the meeting if you would like to propose an agenda item.

[umma08]

added invoice payment process discussion and CfP committee discussion to the agenda.

[escapethe3RA]

3/13/2022, 6:02:40 PM - ajs_: okay meeting time
3/13/2022, 6:02:58 PM - ajs_: today's agenda https://github.com/monero-project/meta/issues/671
3/13/2022, 6:03:08 PM - ajs_: 1. Greetings
3/13/2022, 6:03:14 PM - msvb-lab: Hello.
3/13/2022, 6:03:32 PM - geonic: hi
3/13/2022, 6:04:08 PM - gnuteardrops: Hello
3/13/2022, 6:04:13 PM - deedledea[m]: hi!
3/13/2022, 6:06:05 PM - ajs_: 2. Update on contract for venue (midipoet/DR)
3/13/2022, 6:06:48 PM - msvb-lab: Poor midipoet, who is ill.
3/13/2022, 6:08:47 PM - deedledea[m]: I can provide a high level update - we had a few more questions to the venue before we finalised the amendments to the contract and signed. The last update I can see is that the venue has answered but the contract hasn't been amended yet so DR has not signed. Looks like we are close though. 
3/13/2022, 6:11:50 PM - ajs_: outstanding questions are here for reference https://cryptpad.disroot.org/pad/#/2/pad/edit/NnjBlAV78oEKScZKVnqMOtox/
3/13/2022, 6:12:41 PM - ajs_: and the kanban is here https://cryptpad.disroot.org/kanban/#/3/kanban/edit/e2db87c7dd617d9f95ac0925a9c8c4d4/
3/13/2022, 6:14:23 PM - deedledea[m]: I added Arroz's answer to one of the outstanding questions. If it is agreed the answers are sufficient then the contract will be signed this week. 
3/13/2022, 6:15:22 PM - ajs_: good to hear. as soon as it is signed, I can update the website with the date and location
3/13/2022, 6:17:19 PM - ajs_: 3. Decide invoice payment process/vote
3/13/2022, 6:18:22 PM - ajs_: how are should invoices be submitted, approved, and paid by DR
3/13/2022, 6:20:42 PM - deedledea[m]: We raised this issue from DR as we should not be both approving and paying invoices on behalf of the community. We suggest there should be a community based approval process in place prior to DR paying invoices. 
3/13/2022, 6:25:57 PM - ajs_: agree. I guess the process would be that if someone has an invoice to paid, it should be shared here before the weekly meeting so it could be added as an agenda item... then everyone present can vote to approve (+1), reject (-1), or abstain (0) payment of the invoice
3/13/2022, 6:27:03 PM - msvb-lab: So we collect all invoices each week and decide to pay them in each Sunday meeting right?
3/13/2022, 6:27:36 PM - ajs_: i think so
3/13/2022, 6:28:25 PM - ajs_: would anyone like to propose an alternative method?
3/13/2022, 6:30:02 PM - deedledea[m]: This works in principle, but we may need a failsafe if the community rejects and invoice that has been submitted to DR as DR will be legally liable to pay said invoice. Not sure if we can address this or if it's just something to take note of. 
3/13/2022, 6:30:16 PM - deedledea[m]: an invoice*
3/13/2022, 6:34:27 PM - ajs_: to avoid this, there could be a tentative pre-approval vote before DR enters into any contractually binding agreement
3/13/2022, 6:38:57 PM - deedledea[m]: Yes that could work. Pre-approval for vendors along with the forecasted expenses. Then the final vote can be used to reconcile actual expenses and formally approve invoices submitted. 
3/13/2022, 6:39:48 PM - ajs_: okay, so we can settle on this process. if anyone would like to reopen the payment of invoices issue, we can discuss it again in another meeting
3/13/2022, 6:40:00 PM - ajs_: 4. Graphics/design v2 (gnuteardrops)
3/13/2022, 6:40:16 PM - gnuteardrops sent an image. (Media omitted)
3/13/2022, 6:40:24 PM - gnuteardrops sent an image. (Media omitted)
3/13/2022, 6:42:20 PM - msvb-lab: The tree leaves and roots are more abstract as the version from last week, and I think I like this version more.
3/13/2022, 6:42:50 PM - msvb-lab: Most people thought it looked like a war act last week, and this week it does not have that appearance.
3/13/2022, 6:42:54 PM - deedledea[m]: sorry guys I can't see anything again if it was linked, can someone re send? 
3/13/2022, 6:43:06 PM - rottenwheel: deedledea[m]: Sure. I will send it via PM.
3/13/2022, 6:43:08 PM - rottenwheel: One sec.
3/13/2022, 6:43:18 PM - geonic: what's the origin of the slogan? strong wind, strong tree?
3/13/2022, 6:43:48 PM - rottenwheel: Done.
3/13/2022, 6:44:43 PM - gnuteardrops: I will let you know the origin. I have a note somewhere...
3/13/2022, 6:45:20 PM - ajs_: https://drive.protonmail.com/urls/KDV4NPXHZ4#TEQcEwOlaG00
3/13/2022, 6:45:23 PM - gnuteardrops: Also we can change the slogan if you think is not suited.
3/13/2022, 6:46:14 PM - ajs_: https://drive.protonmail.com/urls/A8X8K3EW4M#omKFAK5cZnM9
3/13/2022, 6:46:30 PM - deedledea[m]: thanks rottenwheel[m] 

I like the abstraction as well. we could work on the slogan for sure but the graphic is cool!
3/13/2022, 6:46:43 PM - ajs_: maybe strong wind, strong roots
3/13/2022, 6:47:57 PM - ajs_: i got 90's tat vibes for the design, but it is better than the other
3/13/2022, 6:48:43 PM - rottenwheel: gnuteardrops: Thanks for all your great work on graphic design side. Love your edits, in and outside MoneroKon planning.
3/13/2022, 6:49:08 PM - gnuteardrops: Thank you!
3/13/2022, 6:49:30 PM - gnuteardrops: I will try it with your suggestion, with the roots.
3/13/2022, 6:49:34 PM - geonic: the word Konferenco is nebulous enough... we shouldn't introduce too many new concepts/slogans in the design. how about the Monero logo in the circle instead of the water and key?
3/13/2022, 6:50:11 PM - geonic: keyhole*
3/13/2022, 6:51:09 PM - gnuteardrops: <@gnuteardrops:matrix.org "I will let you know the origin. ..."> It was inspired by a Thomas S Monson quote-"The stronger the wind the stronger the tree."
3/13/2022, 6:51:12 PM - deedledea joined the room
3/13/2022, 6:52:26 PM - gnuteardrops: <@geonic:libera.chat "the word Konferenco is nebulous ..."> I will create a version with this change too.
3/13/2022, 6:52:41 PM - rottenwheel: deedledea: Now you are in the right room. :)
3/13/2022, 6:52:53 PM - rottenwheel: Hope images load normally in here moving forward.
3/13/2022, 6:52:54 PM - ajs_: thank you gnuteardrops 
3/13/2022, 6:53:07 PM - ajs_: 5. Agenda/speaker/CfP committee
3/13/2022, 6:53:53 PM - deedledea: <@rottenwheel:nokyc.im "deedledea: Now you are in the ri..."> wahoo! 
3/13/2022, 6:54:06 PM - ajs_: we need to establish a CfP committee to vet the proposals
3/13/2022, 6:54:09 PM - msvb-lab: Do we finally have more than one presentation submission?
3/13/2022, 6:54:29 PM - ajs_: just 1
3/13/2022, 6:54:32 PM - geonic: thanks gnuteardrops . you can try also try a version with the dates for the event instead in place of the slogan
3/13/2022, 6:54:58 PM - ajs_: but once we have date and location confirmed, we should start getting more in
3/13/2022, 6:55:51 PM - appservice removed deedledea: user left
3/13/2022, 6:55:56 PM - deedledea joined the room
3/13/2022, 6:57:29 PM - ajs_: we can revisit this issue in the next meeting, we are almost out of time for today
3/13/2022, 6:57:41 PM - ajs_: 6. Agree next steps
3/13/2022, 6:58:34 PM - ajs_: we are still waiting on the contract signing, which should hopefully be done by the next meeting
3/13/2022, 7:00:33 PM - ajs_: we will  checkout  graphics/design v3 and consider CfP committee issue next week
3/13/2022, 7:00:36 PM - gnuteardrops: <@geonic:libera.chat "thanks gnuteardrops . you can tr..."> Can you please confirm the dates for me. Thanks!
3/13/2022, 7:00:49 PM - ajs_: 7. AOB
3/13/2022, 7:01:29 PM - msvb-lab: gnuteardrops: 18-19 June.
3/13/2022, 7:01:36 PM - ajs_: okay
3/13/2022, 7:01:40 PM - ajs_: 8. Confirm next meeting time and date.. same time, same place next week
3/13/2022, 7:01:55 PM - monerokon-tg_: [xmpp] <rottenwheel>Thanks ajs.
3/13/2022, 7:02:17 PM - ajs_: Thank you everyone for joining the meeting
3/13/2022, 7:02:43 PM - deedledea: thanks for moderating and keeping us on time ajs_ 
3/13/2022, 7:02:47 PM - gnuteardrops: Thank you all for the feedback.
3/13/2022, 7:03:51 PM - geonic: obrigada
3/13/2022, 7:03:59 PM - msvb-lab: Great meeting and excellent moderation ajs_, thank you.
3/13/2022, 7:04:09 PM - msvb-lab: Dankon geonic.

[umma08]

closed, as meeting has concluded. logs above.