This is the Nightingale manual. Click any option on the left to be taken to that section
Email hello@nightingaleapp.com with any questions
First we need to add clients and staff to the program. To do this, follow these steps:
To add a client, click on the + button under the clients tab. Fill out the clients information and and click create
To add a staff member, click on the + button under the staff tab. Fill out their information along with their email. We will send them an email inviting them to join your program. Once they accept your invite, they will set their password and will be a part of your program
To add a location, click on the + button under the location tab. Fill out the name of the location and click create
To add a parent, click on the + button under the parents tab. Fill out their information along with their email. We will send them an email inviting them to join your program. Once they accept your invite, you will be able to assign their child to their profile and to share the clients data with their parents.
Every program will take their current data sheets that they have in binders and clipboards and will import those into their program library as they become digital trackers. After setting up your programs trackers, you will assign these trackers to specific clients and you can further customize the data according to the needs of each client.
To create a template, go to the Library top tab and click create a template. You can create a template in the same way you customize a tracker. However, these templates will be accessible to add to any client in your program whereas the tracker only belongs to a specific client.
You can also fully customize a tracker from scratch for specific clients.
To add a tracker, click on a clients profile to go into their account. Click on the trackers tab in order to get to your current tracker screen. On this screen, you can click create tracker to begin customizing a new tracker for that client. You can also add from your program library that is on the sidebar.
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To create a new tracker, drag the building block of your choice onto the phone screen on the left.
- The display will appear on the phone as it will look on your mobile device. Be sure to drop the image where you want it to display.
- Once a tracker is saved, it will appear on the clients tracker profile, where you can see all of their trackers along with a preview of what each will look like within the app
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add a program wide tracker to a client, go to the clients tracker profile and click on the tracker of your choice in the sidebar and click add to client.
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Download the Nightingale app on the iOS app store or the Google Play Store
- If you are downloading the app on an iPad, make sure to include "iPhone apps" in your search results as well
- Login to the app and you will see the classrooms you belong to. Click the preferred classroom to see the students in that classroom.
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Click on a student to access their goals and trackers
- To begin tracking a specific goal, click on the title and you will be able to begin tracking
- The data tracked will sync to the web interface in real-time, where you can follow along in the student's journal and timeline
On a staff members profile, you can add which clients they have access to. Additionally, staff members can have full access (read/track/write), partial access (read/track), or read-only (read)
- Full access is provided to members who will create the goals as well as track them
- Give partial access to members who are just tracking the data but not inputting the trackers and templates
- Read-only access is for members that would like to see the data being tracked of their loved ones but do not have capability to edit and track themselves.
Locations are used to manage the overview of your program by seeing what is occurring at each location. Manage which therapists are with which students along with the goals they are working on
Once you add a location, you can add the different subjects, staff, and students that will be present in the classroom over time by clicking the + icons next to those options
Adding an event in a location
Click and hold a certain time and drag the cursor to the desired time of your choice. A popup will appear to add the subject at that corresponding time in addition to allowing you to edit the time of the event
To add a goal to a tracker, click edit on the tracker of your choice. Once on the tracker editing screen, click the goals tab. On the goals tab, click the + button to begin customizing your goal. Follow each step in order to customize what type of goal you would like to create.
Tip: You will have to create goals for trackers in order to create graphs.
To create a graph for a client, click the graph tab on a clients profile and then create new graph
To create a new graph, click Add Tracker on the bottom left to choose from which tracker you will be creating a graph for. After choosing the tracker, click add goal to choose which goal from that tracker you would like to create the graph for.
You can choose multiple goals from the same trackers to display on a graph or even goals from different trackers.
Click update preview to see what the graph will look like. If you have not collected data, the graph will appear blank. However, it was still generated.
You can change between Line, Bar and scatterplot on the top left.
To complete the graph set up, click create graph and the graph preview will now show up in your list of graphs.
For visual guidance, watch our graphing tutorial video - https://www.youtube.com/watch?v=kQivIDSBRg0
On the edit screen of a graph, click edit phaseline. Choose a date too add in the phaseline and a popup will ask you for the note you would like to display for the phaseline.
Set whether you would like that phaseline to show up for all graphs of that client, all graphs for that certain tracker of a client or only that specific graph and click save.
https://www.youtube.com/watch?v=v5bi-0gLy3U&feature=youtu.be
To export a graph, go to the edit screen and click export graph on the bottom right. This will allow you to export the data of the graph to a CSV file.
To set up your programs tags, go to the settings page and add in the tags you would like to use. Once you add these tags, you will then add them to a tracker on the tracker edit screen.
To add a tag to a tracker, click edit on the tracker of your choice. Once on the tracker editing screen, click the goals tab. On the goals tab, click the + button to begin customizing your goal. Follow each step in order to customize what type of goal you would like to create.
To set up your programs statuses, go to the settings page and add in the statuses you would like to use. Once you add these statuses, you will then add them to a tracker on the tracker edit screen.
To add a Status to a tracker, click edit on the tracker of your choice. Once on the tracker editing screen, click the goals tab. On the goals tab, click the + button to begin customizing your goal. Follow each step in order to customize what type of goal you would like to create.
The Journal is a news feed that provides real-time updates with the students progress.
Every goal tracked on your phone provides real-time updates to the journal which allows others, such as the clinical director to follow along the session and see the goals worked on in real-time
On each childs profile, the new tab of timeline will be displayed. The timeline tab will show a feed of what is occurring with that child. Example use cases such as Which therapist is currently working with the child. When did they start a session on a current day. When did the session end? Furthermore, you are able to comment on these sessions to start a discussion between therapists. Therapists can interact with one another on the timeline allowing further collaboration.
Additionally, therapists have the ability to add in progress notes after sessions that can be discussed along with files pertaining to the child. These can be photos or documents that will be stored safely and securely on Nightingale.
The new offline mode allows you to collect data on your mobile device even if you are not connected to the internet. Nightingale will automatically identify whether you have an internet connection as you are in session. If you do not have a connection, you will still be able to collect data and as you can see in this image, the data you are being collected will be pending to be sent to your web profile for further analysis. For every piece of data collected, the requests pending will increase.
Once your connection is rekindled and you are connected to a cell signal or wifi, the data that you have collected will upload to the cloud and you will see the requests pending decrease. All of this data will be available for the rest of your team to analyze on your Nightingale account immediately after it uploads securely to our server.
In addition to seeing analysis of your goals on the web application, you can also see a day by day summary of these goals within the app
We have added each clients graphs to their profiles within the mobile app. If you go to the profile of a client, you will see a new bottom tab called graphs. When you click on graphs, the names of your graphs along with an icon preview will appear. You can click on a graph and it will expand to a full screen view. You can click on specific dates points to see the label for that day
If you want to add data that previously occurred and you did not collect, you can turn on virtual mode and choose the date and time you would like to collect data for.
https://www.youtube.com/watch?v=gtJBCgsMEm0&feature=youtu.be
Trial + Counter
Set-up instructions
- Drag trial tracker onto the mobile display. Below the start trial, drag and drop the counter tracker
Tracking Instructions
- Input the length of time for the trial
- Start the trial. Each time the behavior occurs, click submit and the counter will increase by 1
Trial + Interval
Set-up instructions
- Drag trial tracker onto mobile display. After doing this, drag the interval tracker above the submit button but below start trial
Tracking instructions
- Click to the right of (mins) and input the length of the trial
- Edit the length of the intervals in minutes or seconds
- Once these steps are completed, click start trial to begin and the trail will start with the first highlighted interval in which you can click + or - if the behavior occurs.
Options + Notes
Set-up Instructions
- Drag 3 option forms to mobile display
- Edit option name and change the options to +, - , and prompt
- Drag notes form below the submit button
Tracking Instructions
- As behaviors are tracked, click the option of your choice. Whenever you want to write notes, simply click in the notepad and begin typing. Data will be saved once you click submit
Duration
Set-up instructions
- Drag duration timer onto mobile display
Tracking Instructions
- Start timer when behavior occurs. When you stop the timer, the duration below the timer will display the length of the most recent occurrence