open-life-science · NPDebs · Apr 7, 2024
diff --git a/cohort-emails/README.md b/cohort-emails/README.md
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+# Cohort emails
+
+Emails sent on a weekly basis to cohort members sharing what's happening in a given week. 
diff --git a/cohort-emails/graduations.md b/cohort-emails/graduations.md
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+[rest of this mail in English] 
+
+Hi all!
+
+We're heading towards the end of OLS-5 and that means it's time to start planning for graduations! Here's what you need to know. 
+
+We have five graduation slots coming up in June and July. In order to get an OLS-5 certificate, you must participate in a graduation. 
+- Registration: https://www.eventbrite.com/cc/ols-5-graduations-432229 <-- PLEASE REGISTER FOR A SLOT ASAP SO WE CAN PLAN
+- Time zones: https://pad.sfconservancy.org/p/ols-5-graduations 
+
+If you **have been able to attend/watch calls** (cohort calls, mentoring calls, etc.) and complete some assignments: Please register for whichever graduation slot works best for you! 
+
+If you **haven't attended/watched many calls** and/or are missing some assignments: Don't worry, you can still graduate! We are hosting several catch-up sessions over June and early July. Please come to at least two sessions (time/dates here: and in the OLS calendar https://pad.sfconservancy.org/p/ols-5-catchup-sessions ) and be prepared to work on (or discuss) assignments. These will be very loosely structured calls, giving you a chance to chat to OLS community members, including cohort members and OLS organisers, and catch up on OLS things in a low-pressure way. 
+
+View all the session dates / times in the OLS calendar or this etherpad: https://pad.sfconservancy.org/p/ols-5-catchup-sessions Still can't attend? email te...@openlifesci.org or y...@openlifesci.org and we'll help out. 
+
+**¿Habla español? (Speak Spanish?)** - if you can, please register for graduation 5. We're in the process of arranging two translators, one English -> Spanish, and one Español -> Ingles. English speakers are welcome to present at this call too, but priority will be given to Spanish speakers if needed. <-- PLEASE REGISTER ASAP SO WE CAN GIVE DETAILS TO OUR TRANSLATORS
+
+We will have limited slots for the presenters at each call, therefore, please register as a presenter (choose the “Presenter (OLS-5 project leader” option) for one call only where you will share your work and graduate from the cohort. 
+
+Would you like to invite anyone outside of OLS to join and watch your graduation? Please share the above registration page links with them - they can register (as viewers) to participate in the call(s). We’ll also invite all OLS-5 mentors and experts! 
+
+If you’ve experienced a delay or impact of any kind, from COVID or any other life events affecting the wellbeing of you, your family, or your friends - let us know (te...@openlifesci.org or a DM on Slack), and we’ll put things on pause and arrange to wrap up graduations when things are a bit calmer. 
+
+## What do I do at a graduation?! 
+We have a grad guide - check it out here: https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/graduation-guide.md - and you can admire previous graduations on YouTube: https://www.youtube.com/c/OpenLifeSci/playlists - there are four graduation playlists from OLS-1 to OLS-4. 
+
diff --git a/cohort-emails/week-05.md b/cohort-emails/week-05.md
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+# Subject: [OLS-5 week 5] Mentor call and optional GitHub training
+
+---------------
+
+Hey all!
+
+## Last week: 
+
+We had a cohort call (notes), with Mayya Sundukova co-hosting the call, and guest speakers Hao Ye on open licensing, Raniere Silva on READMEs, and D Sarah Stamps on contributing guidelines and codes of conduct. If you were unable to attend, please review the notes, and make sure to watch the recording on YouTube - it should be on our YouTube channel by the end of Monday 28 April. 
+🎉 We also voted on a cohort name: OLS-5 is cohort “Hope” - in your language it might be  cohort “Asha”/”आशा“ (Hindi), “Hoffen”/”Hoffnung” (German), "Esperanza"/”ilusión” (Spanish), "Tikva" תִקוָה (Hebrew), “Speranza” (Italian), “надежда”/”Nadezhda” (Russian), “ITXAROPENA” (Basque), “Hopen (Dutch), "희망"/”Hui-mang” (Korean), “希望”/”Hei Mong” (Chinese/Cantonese) and “Espoir” (French) (did we miss your language? Let us know in Slack).
+
+## Next week - Everyone:
+
+Meet with your mentor! Spend a few minutes chatting with your mentors about inviting an expert to a mentor meeting in week 7 or 9 to offer advice and insights - this could be someone from the OLS expert list or someone you or your mentor knows.
+
+## Next week - Optional:
+
+Monday 28th GitHub Training: We have an optional GitHub training cohort call. Come along if you are new to GitHub, if you’d like to learn about social and collaborative aspects of GitHub, or if you’d like to share your expertise with others! As usual, we will record the call for those who can’t make it.
+
+- Notes with joining link: https://bit.ly/ols-5-week-05 
+- Time zone: https://arewemeetingyet.com/Berlin/2022-03-28/18:00/week-05 
+- Website: https://openlifesci.org/ols-5/schedule#week-05 
+
+### Before this meeting:
+Create a GitHub account (if you don’t have one already) - https://github.com/
+
+Finally, don’t forget there are a few more changing clocks/timezones over the next few days. 
+
+Questions, worries, concerns, ideas? Email team@openlifesci.org or book in a few minutes to chat (open equally to project leads/mentees/experts/mentors).
+
+Your Open Life Science Team,
+
+Bérénice, Emmy, Malvika, Yo
diff --git a/cohort-emails/week-06.md b/cohort-emails/week-06.md
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+# Subject: [OLS-5 week 6] Cohort call Open Science I: project development
+
+---------------
+Hello Cohort Esperanza!
+
+## Next week: 
+
+We will have our Open Science I: Project Development cohort call, with several experienced guest speakers. We will discuss agile project development/management plans (Renato Alves) and introduce different practices in open-source hardware (Hong Phuc Dang), open-source software (Andrew Stewart), and open data (Lilly Winfree).
+
+- Notes with joining link: https://bit.ly/ols-5-week-06 
+- Time zone: https://arewemeetingyet.com/Berlin/2022-04-04/18:00/week-06 
+- Website: https://openlifesci.org/ols-5/schedule#week-06 
+
+## This week:
+
+We hope that you had a great time catching up with your mentors, discussing your assignments, and sharing your understanding of how the assignments apply to your community!
+We also had a GitHub skill-up training call ([syllabus](https://openlifesci.org/ols-5/schedule#week-05), [notes](https://bit.ly/ols-5-week-05), and [video](https://www.youtube.com/watch?v=90BOler9hqI)) for folks who are new to GitHub. Please use Slack (#technical-help or #ols-5-general) to ask questions and receive help in troubleshooting.
+
+Start getting ready to bring your project online in the next few weeks through GitHub, [GitHub Pages](https://pages.github.com/), [WordPress](https://wordpress.com/), [Google Sites](https://sites.google.com/), or other suitable ways (if you haven’t done that already). If you need help with this, connect with us on Slack.
+
+Feeling lost, need some more personal discussion, or want someone to listen to your ideas/plan/concerns? Email team@openlifesci.org or [book in a few minutes to chat](https://calendly.com/yo-yehudi/ols-chat-with-yo?month=2022-04) (open equally to project leads/mentees/experts/mentors). 
+
+Your Open Life Science Team,
+Bérénice, Emmy, Malvika, Yo
diff --git a/cohort-emails/week-07.md b/cohort-emails/week-07.md
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+Subject: [OLS-5 week 7] Mentor call and an optional Q&A call!
+---------------
+
+Dear cohort [आशा / Asha](https://dict.hinkhoj.com/shabdkhoj.php?word=%E0%A4%86%E0%A4%B6%E0%A4%BE&ie=UTF-8),
+
+This week:
+
+We had a cohort call: “Open Science I: Project Development and Introduction to Working Open”. Guest speakers Renato Alves, Andrew Stuart, Lilly Winfree and Hong Phuc Dang shared their experience in applying iterative project management methods, and managing and developing open software, data and hardware. If you were unable to attend, the recording will be on YouTube by end of day Monday 11 April. In the meantime you can review the [notes](https://bit.ly/ols-5-week-06) (thank you Festus for co-hosting this call!)
+
+To help you break down your project’s milestones using agile development and management methods, [we have an assignment for you](https://docs.google.com/document/d/1FFU3ZngDl_Rh1V979qvnKMQSgyAZ0VnvPhCBcu7CSL8/edit?usp=sharing) (make a copy for your project). 
+
+Next week - everyone: Meet with your mentor! 
+You should invite an expert to this week’s call and/or prepare to invite another one for week 9. If you are not sure who to invite, please contact us (team@openlifesci.org) so that we can help you identify one from the OLS expert list or someone we may know in our network. 
+
+Prepare to meet an expert: We have a guide to help you prepare notes that you should share with the invited expert in your invitation email. This will allow the experts to assess what to expect at the call and how best they can share their skills and insights with you: https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/expert-guide.md 
+
+Next week - optional: Open Q&A call
+We’re now almost in the 7th week of the program! We have discussed many topics and open science concepts and imagine that you have many questions, and ideas that you might want to discuss. Come along to our open Q&A call to share those with the OLS team:
+
+- Notes with joining link: https://bit.ly/ols-5-week-07 
+- Time zone: https://arewemeetingyet.com/Berlin/2022-04-13/11:00/week-07 
+- Website: https://openlifesci.org/ols-5/schedule#week-07
+
+Questions, worries, concerns, ideas? Email team@openlifesci.org or [book in a few minutes to chat](https://calendly.com/yo-yehudi/ols-chat-with-yo) (open equally to project leads/mentees/experts/mentors). 🌻
+
+Your Open Life Science Team,
+Bérénice, Emmy, Malvika, Yo
+
+
diff --git a/cohort-emails/week-08.md b/cohort-emails/week-08.md
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+Subject: [OLS-5 week 8] Cohort call, Community design for inclusivity
+
+---------------
+
+TO: OLS + SPEAKERS:
+-------
+
+Hello Tikva/תִּקְוָה Cohort!
+
+Last week was a mentor call. Hopefully, you’ve had the chance to talk about how progress is going and discuss questions regarding assignments or your project.
+
+## Next week:
+
+Next week on Wednesday 20 April is our cohort call: Community design for inclusivity. Guest speakers Chad Sansing and Anelda van der Walt will be talking about Mountain of engagement, community interactions, Personas and pathways, and welcoming new contributors. 
+
+
+- Notes with joining link: https://bit.ly/ols-5-week-08 
+- Time zone: https://arewemeetingyet.com/Berlin/2022-04-20/11:00/week-08 
+- Website: https://openlifesci.org/ols-5/schedule#week-08 
+
+As usual, if you’re unable to make this call we’ll upload the recording to the OLS YouTube channel by end of day Monday 25 April. .
+
+## 📚 Assignments so far
+We hope you are making time to do your assignments in the context of your projects. Please update your issues (https://github.com/open-life-science/ols-5/issues) to ask for feedback, question or support as needed. We encourage you to also connect with others on our Slack workspace.
+If you’ve been having trouble keeping up with the assignments, don't worry. You can always go back and reflect upon the assignments in the next weeks or in the future - it may surprise you how often we refer back to these lessons! Please remember that the main goal here is to learn and understand the wider application of open science concepts.
+
+## Before this cohort call:
+
+- Create a project development plan for your project: Assignment to help you use Agile methods to break down your milestones into smaller tasks and define a timeline for your milestones.
+- You can explore how to manage your tasks using project management or kanban tool like GitHub projects (short intro), Trello, Asana or Zenhub in GitHub
+- Make sure that by now you have added a license, contribution guideline, and selected a Code of Conduct in your GitHub repository. If you feel stuck and don’t know where you start, take a look at this repo to see a basic recommended structure of an open-source project.
+- Look up two other projects and comment on their issues and share feedback on their Open Canvas and README
+
+Feeling lost, need some more personal discussion, or want someone to listen to your ideas/plan/concerns, book in a few minutes to chat 🗣 (open equally to project leads/mentees/experts/mentors).
+Questions, worries, concerns, ideas? Email team@openlifesci.org. 📢
+
+Your Open Life Science Team,
+
+Bérénice, Emmy, Malvika, Yo
+
+
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diff --git a/cohort-emails/week-09.md b/cohort-emails/week-09.md
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+Subject: [OLS-5 week 9] Skill-up session: open leadership in academia, industry and beyond, and mid-term survey
+
+------
+To: OLS project leads + speakers 
+
+======
+
+Hello 希望/Hei Mong Cohort!
+Can you believe we have reached the middle of the program? Neither can we! 🤯
+By now, you may have gotten your project up (online) and running. We want to remind you that the aim of this program is to help you learn best practices in Open Science and grow your community leadership skills through our cohort calls and assignments. Therefore, it's completely ok if you haven't found the direct applications of these practices or skills into your current project, or haven't completed some assignments yet. You should approach these lessons as a useful skill-set for the long term.
+
+Next week - optional but hugely popular:
+
+On Monday 25 April, we have a skill-up call on Open Leadership, where we’ll be hosting a panel with community leaders who bring a wide range of expertise from academia, funding, policy development and social entrepreneurship - Angela Okune, Jason Williams, Mayya Sundukova, and Melissa Mendonça.
+
+Notes with joining link: https://bit.ly/ols-5-week-09 
+Time zone: https://arewemeetingyet.com/Berlin/2022-04-25/18:00/week-09 
+Website: https://openlifesci.org/ols-5/schedule#week-09
+
+This week - everyone: Meet with your mentor! 
+
+You should invite an expert to this week’s call and/or prepare to invite another one for week 10. If you are not sure who to invite, please contact us (team@openlifesci.org) so that we can help you identify one from the OLS expert list or someone we may know in our network. 
+
+Preparations for meeting with an expert: We have [a guide](https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/expert-guide.md) to help you prepare notes that you should share with the invited expert in your invitation email. This will allow the experts to assess what to expect at the call and how best they can share their skills and insights with you.
+
+Mid-term Survey
+
+There is no assignment this week except for a short survey for you to fill out. To help us assess the impact of the program so far, and allow us to improve it for you for the remaining term, please take this mid-term survey: LINK REMOVED
+This is mandatory, but should only take a minute or two. You can edit your response until April 30, 2022. 
+
+Last week
+
+We had a cohort call on community design for inclusivity, co-chaired by Batool! Chad Sansing, Anelda van der Walt and Yo talked about the mountain of engagement, using personas and pathways to build communities and mentored contributions.
+
+A recording of the call will be uploaded to the OLS YouTube channel in the next few days. You can also check out our shared notes from the call. 
+
+Questions, worries, concerns, ideas? Email team@openlifesci.org or book in a few minutes to chat 🗣 (open equally to project leads/mentees/experts/mentors).
+
+Your Open Life Science Team,
+Bérénice, Malvika, Yo, Emmy
diff --git a/cohort-emails/week-11.md b/cohort-emails/week-11.md
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+Subject: [OLS-5 week 11] Meet your mentors, meet the cohort, and open office
+---------------
+
+Dear [Hopen](https://en.wiktionary.org/wiki/hopen#Dutch) Cohort!
+
+## Last week:
+We had a cohort call on open science and knowledge dissemination, with talks on persistent identifiers and discoverability (Joy Owango, TCC, Kenya), open access and preprints (Alex Mendonça, SciELO, Brazil), and open training in low and middle income settings (Piv Gopalasingam, EBI, UK). The recording will be available soon on our [YouTube channel](https://www.youtube.com/c/OpenLifeSci), and you can also see our shared notes.
+
+## This week - Everyone:
+Three things! 
+
+1️⃣ Social assignment: Some of you mentioned in your mid-cohort surveys that you’d like more chances to meet others from the cohort. This week, your assignment is to reach out to one other OLS-5 cohort member and arrange to meet and chat for half an hour via video, voice call, or Slack chat. You can reach out to other groups using your [GitHub issues](https://github.com/open-life-science/ols-5/), Slack, or come join us at the Q&A call to find someone. 
+
+2️⃣ Meet your mentor! A small challenge: If you or one of your team-mates (if you have a team) haven’t chaired a mentor meeting yet, we invite you to do so this week. Spend a little while chatting and admiring how far you’ve come, and think about what you’ll do with the remaining time in the program 🌸
+
+3️⃣ 👉👉👉 Mid-term Survey: If you haven’t done so already, we’d really appreciate your feedback in this mid-term survey: [ADD LINK]
+It should only take a minute or two.
+
+## This week - Optional:
+
+Open Q&A call:  If you missed the cohort call last week and would like to discuss any of the concepts from the video and notes, come along to the open Q&A call (30 minutes): 
+
+- Notes with joining link: https://bit.ly/ols-5-week-11 
+- Time zone: https://arewemeetingyet.com/Berlin/2022-05-11/11:00/week-11 
+- Website: https://openlifesci.org/ols-5/schedule#week-11
+
+Questions, worries, concerns, ideas? Email team@openlifesci.org. 🌻
+
+Your Open Life Science Team,
+Bérénice, Emmy, Malvika, Yo
+
+
diff --git a/cohort-emails/week-12.md b/cohort-emails/week-12.md
@@ -0,0 +1,23 @@
+Hello [Umut](https://www.wordhippo.com/what-is/the-meaning-of/turkish-word-6d9c3f4513a5f76d347b2ee0a209ecbb63e5a463.html) Cohort!
+
+Next week: 
+
+Next week’s cohort call (Wednesday 18 May) will be on Diversity and Inclusion & Ally skills, featuring guest speaker Rowland Mosbergen presenting on bias, followed by an Ally Skills session - identifying the power and privilege you may have, and learning when to use it to benefit others. 
+
+    - Notes with joining link: https://bit.ly/ols-5-week-12 
+
+    - Time zone: https://arewemeetingyet.com/Berlin/2022-05-18/11:00/week-12 
+
+    - Website: https://openlifesci.org/ols-5/schedule#week-12
+
+📚 Thinking about OLS-5 graduations
+
+Every cohort of OLS wraps up with graduation calls: in week 15 we offer three time slots for graduation “rehearsal” preparation calls, and three more time slots in week 16 for The Real Thing, live streamed to YouTube - or if you’d prefer to do it privately, that’s fine too! Check the dates out in the OLS Calendar, or subscribe to the OLS calendar in your calendar: https://calendar.google.com/calendar?cid=b3BlbmxpZmVzY2lAZ21haWwuY29t 
+
+If you’ve experienced a delay or impact of any kind, from COVID, kids, interruption in electricity, extremely busy work life… or any other life events affecting the wellbeing of you, your family, or your friends - let us know (te...@openlifesci.org or a DM on Slack), and we’ll put things on pause and arrange to wrap up graduations when things are a bit calmer. 
+
+Stay well!
+
+Your Open Life Science Team,
+
+Malvika, Yo, Bérénice, Emmy