add group policies

docs/group_policies.rst

@@ -0,0 +1,37 @@
+==============
+Group policies
+==============
+
+User accounts:
+**************
+
+Request for new user accounts on the group shared computing must be sent to group
+leader (Galen McKinley) with CC to the server admin. Upon approval from group
+leader, account will be created. Users authenticate through LDAP system and require
+an active UNI to be granted access.
+
+Data policy (contigency/disaster plan):
+***************************************
+
+Users are required to keep lightweighted files (codes, scripts,...) needed to
+regenerate datasets (numerical simulations or other products) under version
+control (git, svn,...) using a cloud service of their choice.
+
+No confidential, sensitive or personal data can be stored on the group server.
+All data stored on the group's server is considered public.
+
+Users are required to keep their big files (>50 Mo) on the Google Drive
+storage provided by Columbia.
+
+All data stored on the group servers is considered as disposable and reproducible
+in case of any event leading to the destruction of the present data.
+
+Server maintenance:
+*******************
+
+Server maintenance is scheduled weekly (every Tuesday mornings) but can
+happen more often if needed.
+
+The system administrator is required to keep an inventory of all software
+installed (as a batch install script) as well as any information useful
+to reproduce the current state of the system.

docs/index.rst

@@ -15,6 +15,7 @@ Contents:
    data_organization.rst
    globus.rst
    conda_env.rst
+   group_policies.rst