Letterhead for Augusta University

Presentation

This is a letterhead for Augusta University. This template respects the brand strategy of the University (as detailed in its "Brand Guidelines 7.23 2023.pdf" document, p. 139--140) and was approved by Augusta University's graphic designers.

The official docx template can be found on the DCM website, hidden in a box folder. The template adapted to the School of Cyber and Computer Sciences is also on box. Note that those templates actually do not respect the brand strategy, since they do not include foldmarks (the small lines on the left side).

Instructions

Simply run

make

Requires:

• pandoc (tested with pandoc 3.1.9)
• XeLaTeX (tested with XeTeX 3.141592653-2.6-0.999995 (TeX Live 2023))

If the CrimsonPro font is installed in your system, then you can comment out

Path = CrimsonPro/,

in template.tex and delete the CrimsonPro/ folder. This way, you will not duplicate the font files every time you write a new letter.

Personalization

This template uses Pandoc variables to personalize some parameters of the letter. Refer to letter.md for an example of how to set them up. Note that they can also be set directly from the Makefile, as documented in the Makefile.

Variable	Meaning	Default Value	Note
author	Your name (First Last)	Janette Doe	Will be integrated in the meta-data.
title	Your title	None	If you want to indicate "Ph.D." or some other title.
position	Your position	None
recipient	The name and address of the person you are writing to.	None	Can span over multiple lines.
subject	The subject of your letter	None	Will be integrated in the meta-data.
recipient	The name and address of the person you are writing to.	None	This takes a rather large amount of vertical space.
opening	The opening of your letter	To whom it may concern,
email	Your email address	None	A mailto: link will be created and added to your signature.
website	Your website	None	A link will be created and added to your signature.
phone	Your phone number	None	I recommend using the appropriate standard
closing	How you want your letter to end.	Sincerely,
ps	The content of a post-scriptum	None
mention	Watermark barring your letter	None	Useful to indicate "Draft"
signature	The path to a pdf file containing your signature	None	I recommend simply replacing the "signature/sign.pdf" file.
cc	A list of persons in copy of your letter	None
attachment	A list of files to include in the pdf	None	See below
compact	Enter a value (any value) to adopt a more compact signature	Not activated	This impacts only the signature.

Arguments in bold are mandatory.

WARNING, attachments are quite experimental, as they embed the documents in the pdf itself. The attachfile2 package beyond this feature is not maintained, as far as I know, in part because embedding documents in pdf is under-specified. The embedfile package could be a good alternative, but it is not available for XeLaTeX.

In the file template.tex, change the content of the "firstfoot" koma variable if you belong to a different school.

Changelog

• 2023/11/10: Brief comment on the option of installing CrimsonPro on the system to avoid duplicating the font files.
• 2023/10/13: Introduced a "compact" mode for the signature, and fixed a couple of bugs.
• 2023/10/12: Cleaned some files, clarified the license and the documentation.
• 2023/10/11: Switched to scrlttr2. This is a major release and breaks retro-compatibility to some extend.
• 2023/09/14: Adopted the improved CrimsonPro font.
• 2023/02/19: Improved image handling.
• 2022/11/24: Made the template more generic.
• 2022/11/22: Added possibility of attaching documents, fixing various inconsistencies.
• 2020/12/26: Updated / corrected addresses for the school of Computer and Cyber sciences.
• 2020/12/20: Migrated to pandoc.
• Somewhere around 2018: Initial version.

Contact

Comments, improvements: caubert@augusta.edu or open an issue at https://github.com/the-au-forml-lab/au_ccs_letterhead_template.

License

Released under GPLv3, but contains parts of the CrimsonPro font, released under OFL.