We reflected and discussed on governance during the November 12 Planning Meeting and consensed to refine our approach to governance as follows:
- Use the working group model:
- Rotating leads who steer work and strategy within working groups, leads are required to rotate out every planning meeting
- Leads responsible and main point of contact for coordinating
- Stick to an established meeting schedule:
- Monthly check-ins (casual, social and roughly an hour) for an update from working group leads
- Six-month planning meeting, where we review previous roadmap and establish a new one, establish new leads and address any other issues
- Make use of our decentralized collaboration tools:
- Applicable rooms on our chat
- Our GitHub organization.
- Only people who have been involved with Toronto Mesh for one cycle or longer will be assigned lead roles.
Toronto Mesh uses voting to determine whether we have reached consensus:
- Thumbs up: go ahead, care about the issue and happy with direction
- Closed fist: "no-block"
- Thumbs down: needs more discussion, feel strongly enough to block
Central Org
- Organize meetups and planning sessions
- Post event details to the tomesh.net website
Tools
- Maintain the following infrastructure services:
- tomesh.net website server
- chat.tomesh.net Riot UI server for Matrix chat
- matrix.tomesh.net Matrix server
- webmail.tomesh.net Email web client
- y.mirror.tomesh.net and h.mirror.tomesh.net mesh mirrors
Deployment
- Coordinate node deployment efforts
Website
- Maintain the tomesh.net website
- Review pull requests to the tomesh.net repo
Outreach
- Identify outreach opportunities and share with the rest of the group
- Drive speaking and workshop events
hello@tomesh.net Monitoring
- Respond to all messages that arrive to hello@tomesh.net address
Code of Conduct Monitoring
- Monitor coc@tomesh.net and meetups to make sure members and attendees are following the Code of Conduct
Working group leads established at the May 2019 Planning Meeting:
| Working Group | Lead |
|---|---|
| Central Org (ongoing) | Tim |
| Tools (ongoing) | HeavyMetal |
| Node Tech (ongoing) | darkdragon2k |
| Deployment (ongoing) | Tim |
| Website (ongoing) | dasanchez |
| Outreach (ongoing) | benhylau, Tim, Ryan |
| hello@tomesh.net Monitoring (ongoing) | Hank,Tim |
| Code of Conduct Monitoring (ongoing) | Hank |
Working group leads established at the November 2018 Planning Meeting:
| Working Group | Lead |
|---|---|
| Central Org (ongoing) | dasanchez |
| Tools (ongoing) | HeavyMetal |
| Deployment (ongoing) | Pedro.S |
| Website (ongoing) | garry |
| Outreach (ongoing) | benhylau, Tim, Hank |
| hello@tomesh.net Monitoring (ongoing) | Hank, benhylau |
| Code of Conduct Monitoring (ongoing) | Hank |
Sixth working groups with leads established at May 17 Planning Meeting. Excerpted from Planning Meeting Notes - May 17, 2017
| Working Group | Lead |
|---|---|
| Central Org (ongoing) | chrisbarless |
| Tools (ongoing) | chrisbarless |
| Deployment (ongoing) | Pedro.S |
| Website (ongoing) | garry |
| Social Outreach (ongoing) | Kumash |
| Email Monitoring (ongoing) | Hank |
| Code of Conduct (ongoing) | Hank, benhylau |
Fifth working groups with leads established at November 23 Planning Meeting. Excerpted from Planning Meeting Notes - November 23, 2017
| Working Group | Lead |
|---|---|
| Central Org (ongoing) | dasanchez |
| Tools (ongoing) | benhylau |
| Deployment (ongoing) | darkdrgn2k |
| Website (ongoing) | garry |
| Code of Conduct (ongoing) | dcwalk |
Fourth working groups with leads established at April 24 Planning Meeting. Excerpted from Planning Meeting Notes - April 24, 2017
| Working Group | Lead |
|---|---|
| Central Org (ongoing) | dasanchez |
| (Welcome/Intros) Onboarding (ongoing) | Pedro.S |
| Tools (ongoing) | co-lead benhylau, dasanchez, Pedro.S, udit |
| Website (ongoing) | dcwalk |
| Virtual Mesh (ongoing) | |
| Deployment (ongoing) | Pedro.S |
| Hardware aka node.tech (ongoing) | udit |
| Code of Conduct (ongoing) | dcwalk |
Third working groups with leads established at November 12 Planning Meeting. Excerpted from Planning Meeting Notes - November 12, 2016
| Working Group | Lead |
|---|---|
| Central Org (ongoing) | dcwalk |
| (Welcome/Intros) Onboarding (ongoing) | josh_o |
| Tools (ongoing) | benhylau |
| Website (ongoing) | garry |
| Virtual Mesh (ongoing) | benhylau |
| Miniconf (Jan deadline) | dcwalk |
| Deployment (Feb deadlines and ongoing) | udit |
| Funding/Grants (Jan to Mar deadlines and ongoing) | anastasia |
| Code of Conduct (ongoing) | dcwalk, anastasia |
Second working groups established at August 05 Planning Meeting. Excerpted from Planning Meeting Notes - August 5, 2016
| Working Group | Members |
|---|---|
| Prototype | |
| Deployment | |
| Code of Conduct | Lee, Nick, Ben, Leandro, Dennis, David, Curtis, Michael, dcwalk |
| Website | |
| Logo | |
| Vision Statement |
First working groups established at April 18 Planning Meeting. Excerpted from Planning Meeting Notes - April 18, 2016
| Working Group | Members |
|---|---|
| Hardware | Ben, Udit, dcwalk |
| Software | Ben, Garry |
| Use Cases for the Mesh | Udit, Ben, Garry |
| Outreach | Vince, Ben |
| Literacy Development | Yuri, Matt |
| Knowledge Management | Matt, dcwalk |
| Design | Matt |
| Website | dcwalk, Matt, Garry |