Update publish_minutes.md

Updated the screenshot, removed zoom option, and cleaned up formatting

publish_minutes.md

@@ -1,41 +1,67 @@
 # Generate CCG Minutes
 
-## Step 1: Fetch and clean up the log file
+## Step 1: Create the date directory
+
+Create the date directory inside the `meetings` repo:
+- If adding minutes for the main CCG meeting, create a directory named `yyyy-mm-dd` (eg. `2020-12-01`)
+- If adding minutes for a task force, add a suitable suffix to the directory name, eg `2020-12-01-vc-education`
+
+## Step 2: Fetch and clean up the log file
 
 Go to the [scribe tool](https://w3c-ccg.github.io/meetings/scribe-tool/) and enter the date of the meeting (see screenshot)
 
-<img src="assets/img/date_chooser.png" alt="date chooser" width="200"/>
+<img src="assets/img/scribe_tool.png" alt="date chooser" width="200"/>
 
 Check the following:
 - Ensure there's a link to the agenda ("Agenda: ...")
 - Ensure the topics are labeled ("Topic: ...")
 - Ensure the scribe is identified ("Scribe: ...")
 - Look for any find/replace suggestions in irc.log and update them ("s/../..")
 - Ensure aliases have matches (see [people.json file](https://github.com/w3c-ccg/meetings/blob/gh-pages/scribe-tool/people.json))
-- Download the IRC log by selecting and copying (you can use the copy button in the interface) the IRC log text, and pasting into a new file on your computer using any text editor (eg. Notepad, TextEdit, Sublime Text) and save it with the filename `irc.log`. 
+- Download the IRC log by doing the following:
+    - Select and copy (you can use the copy button in the interface) the IRC log text
+    - Paste into a new file on your computer using any text editor (eg. Notepad, TextEdit, Sublime Text)
+    - Save it with the filename `irc.log` in the directory created above
+
+## Step 3: Fetch and clean audio
+
+- Open the audio file in your browser by going to `https://meet.w3c-ccg.org/archives/w3c-ccg-{MEETING NAME}-{DATE}.ogg` and File > Save (ctrl+s or cmd+s). Name the file `audio.ogg`, and save it in the date directory you just created.
+    - for a regular CCG meeting, in the URL {MEETING NAME} will be `weekly`. Otherwise, use the task force name, eg. `education`.
+    - 
+
+Option 1: Use the "download audio" button (see above screenshot) and save in the directory created above
 
-## Step 2: Fetch and clean audio (TODO)
+Option 2: Command line: use the `download-raw-minutes` tool in the `w3c-ccg/meetings` repository
 
-### Step 2a: if you used Jitsi
-- You can use the `download-raw-minutes` tool in the `w3c-ccg/meetings` repository.
-    - For example, to download the audio for 2020-09-29 weekly meeting into `2020-09-29`:
-    `./download-raw-minutes -a 2020-09-29`
-    - For example, to download the audio for 2020-11-02 education meeting into `2020-11-02-vc-education`:
-    `./download-raw-minutes -a -m education 2020-11-02`
+```
+# To download the audio for 2020-09-29 weekly meeting into 2020-09-29
+./download-raw-minutes -a 2020-09-29
+
+# To download the audio for 2020-11-02 education meeting into 2020-11-02-vc-education
+./download-raw-minutes -a -m vc-education 2020-11-02
+```
 
 The `audio.ogg` file will be placed into the correct directory automatically.
 
-### Step 2b: if you used Zoom
 
-- Download the .m4a file from Zoom.
-- Convert the .m4a file to a .ogg file. You'll commit this is step 3 as audio.ogg. You can use an online tool like [this one](https://convertio.co/m4a-ogg/).
+## Step 4: Create the group file
+
+Create a text file in the created directory with the filename `group.txt`. The contents of this file tell the email-sending script what to put in the subject line when the minutes go out.
+
+- For the regular weekly CCG call, it should say simply `Credentials CG`. 
+- For task force calls use the appropriate name, eg. `CCG Verifiable Credentials for Education Task Force`. 
+
+The automatic email sending won't happen without this.
+
 
-## Step 3: Commit the files
+## Step 5: Commit the files
 
 - Ensure the log and audio files are placed into the github `meetings` repo as follows:
+    - group: https://github.com/w3c-ccg/meetings/yyyy-mm-dd/group.txt
     - log: https://github.com/w3c-ccg/meetings/yyyy-mm-dd/irc.log
     - audio: https://github.com/w3c-ccg/meetings/yyyy-mm-dd/audio.ogg
     - Example: 
+        - group: https://github.com/w3c-ccg/meetings/2020-11-17/group.txt
         - log: https://github.com/w3c-ccg/meetings/2020-11-17/irc.log
         - audio: https://github.com/w3c-ccg/meetings/2020-11-17/audio.ogg
 - On commit, the rest is handled for you; a github action will generate html and publish