Merge pull request #2129 from writethedocs/get-ready

Add Get Ready post

docs/_data/portland-2024-config.yaml

@@ -195,7 +195,7 @@ sponsors:
       link: https://www.zoominsoftware.com/?vert=Write_The_Docs_Portland&utm_medium=referral&utm_source=WriteTheDocs&utm_campaign=Write_The_Docs_Portland
       brand: Zoomin
       text: "Zoomin is transforming the way enterprises offer and gain value from their product content.
-Our AI-infused content delivery platform lets you deliver knowledge from any source and format to wherever customers look for it, all within a personalized, unified and effortless experience. This radically improved content experience helps users successfully self-serve while deflecting cases away from overburdened support teams. Using proprietary analytics, Zoomin also provides actionable insights that guide decision-making across the enterprise. "
+             Our AI-infused content delivery platform lets you deliver knowledge from any source and format to wherever customers look for it, all within a personalized, unified and effortless experience. This radically improved content experience helps users successfully self-serve while deflecting cases away from overburdened support teams. Using proprietary analytics, Zoomin also provides actionable insights that guide decision-making across the enterprise. "
   publisher:
     # - name: jetbrains
     #   link: https://www.jetbrains.com/

docs/conf/portland/2024/news/welcome-get-ready.md

@@ -0,0 +1,122 @@
+---
+template: {{year}}/generic.html
+banner: _static/conf/images/headers/portland-2024-venue.jpg
+og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
+---
+
+```{eval-rst}
+.. post:: April 9, 2024
+   :tags: {{shortcode}}-{{year}}, tickets, guide, visiting
+```
+
+# Welcome to Write the Docs Portland 2024
+
+We officially have arrived at conference week. We hope you are as excited as we are! We still [have tickets available](https://www.writethedocs.org/conf/portland/2024/tickets/) if you are able to join us.
+
+This email includes a few updates for those not attending, and all the information that is useful if you are!
+
+## Livestream
+
+If you are unable to attend the conference in person, we will be broadcasting all the main stage presentations on April 15 and 16 on our [Livestream page](https://www.writethedocs.org/conf/portland/2024/livestream/). 
+
+If you watch the livestream and get value from it, we have an optional ticket you can purchase. It has a suggested price of $50, but you're welcome to pay what you can.
+
+Join the #wtd-conferences channel on Slack to connect with other remote attendees, ask questions, and troubleshoot technical issues with the stream. We are excited that folks can watch the conference talks from anywhere in the world with an internet connection!
+
+## Thanks to our Sponsors!
+
+We wanted to share a message from [GitBook](https://www.gitbook.com/?ref=writethedocs), one of our top sponsors:
+
+---
+
+GitBook combines powerful docs with AI-powered search and insights to give technical writers, developers and teams a single source of truth for their documentation. From keeping your documentation in sync with your codebase through two-way Git Sync to quickly finding and fixing outdated info with AI, GitBook makes it effortless to create, surface and improve documentation that your users and teams will love.
+
+And if you need private documentation for specific users or groups? No problem! With visitor authentication you can easily protect access to your published docs so only your chosen customers, team members or authorized users can view your content.
+
+Check out [gitbook.com](https://www.gitbook.com/?ref=writethedocs) or come see us at Write the Docs Portland to learn more (and grab some epic swag)!
+
+---
+
+We are grateful to have the support of the following companies in 2024:
+
+```{eval-rst}
+.. datatemplate::
+   :source: /_data/{{shortcode}}-{{year}}-config.yaml
+   :template: {{year}}/sponsors-simplelist.rst
+```
+
+## Attendee information
+
+The following info will be sent out to each attendee directly,
+but we wanted to share it here as well.
+
+### Read the Attendee Guide
+
+Our [**Attendee Guide**](https://www.writethedocs.org/conf/portland/2024/attendee-guide/) provides conference information and gives strategies and tips for new and experienced attendees to get plugged in. We just added the conference layout map to help you navigate your experience. Our Welcome Wagon Team is available to make your conference experience better. Join a tour or stop by their table! 
+
+### Read the Visiting Portland information 
+
+View our [**Visiting Portland**](https://www.writethedocs.org/conf/portland/2024/visiting/) page on where to stay, eat, drink, get around, and other things to do while you’re in town.
+
+### Review the Schedule 
+
+The [**Schedule**](https://www.writethedocs.org/conf/portland/2024/schedule/#) page has the latest and most complete information about conference events. This is where we will also post updates if any changes occur.
+
+### Review the Code of Conduct
+
+We have a wonderful community of diverse and amazing people. We expect everyone to behave in a respectful manner at all conference events, off-site events, and in online channels. View our [**Code of Conduct**](https://www.writethedocs.org/code-of-conduct/). 
+
+
+## Get Involved at the Conference
+
+![Attendee Photo](/_static/conf/images/writing-day.jpg)
+
+**Join us on the hike on Saturday for our unofficial kick off to the conference.** This is a wonderful opportunity to meet fellow documentarians in a smaller setting. [Hike](https://www.writethedocs.org/conf/portland/2024/hike/) is free, but space is limited.  [Register with a ticket.](https://ti.to/writethedocs/write-the-docs-portland-2024/with/hike-ticket)  Optional lunch meet up at 12:30pm. Hike at 2pm. 
+
+**Lead or contribute to a project at Writing Day on Sunday.** We already have six awesome [Writing Day](https://www.writethedocs.org/conf/portland/2024/writing-day/) projects that have signed up, and more incoming! If you have a project you want to lead, you can always sign up day of.
+
+**Join us at our opening Welcome Reception Sunday evening from 5-7pm.** Pick up your badge and enjoy a couple of drinks and snacks on us. Meet attendees before the conference starts, and skip the Monday morning check-in rush!
+
+**Attend our speaker talks on Monday and Tuesday!** Have you looked at our schedule and selected the talks you want to attend? [View our lineup here.](https://www.writethedocs.org/conf/portland/2024/speakers/) 
+
+**Lead or attend an Unconference session.** Want to chat with like-minded folks about a very specific topic? The [Unconference](https://www.writethedocs.org/conf/portland/2024/unconference/) is your place. Sessions are all day Monday and Tuesday, and sign ups to lead a session begins on Sunday. 
+
+**Sign up for a Lightning Talk.** These are 5-minute presentations where you share an idea, concept, or topic you are passionate about with the audience. We’ll have [Lightning Talks](https://www.writethedocs.org/conf/portland/2024/lightning-talks/) Monday and Tuesday after lunch.  Sign ups begin on Sunday. 
+
+**Don't miss out on our Monday Conference Party, happening from 6:30-8:30pm!** It's an opportunity to connect with fellow attendees outside of the scheduled programming. We'd love to see a redo of the epic sticker table that happened last year (wink, wink). There will be a few games, along with complimentary snacks and beverages, including non-alcoholic options. Join us across the street from the venue at Grand Fir Brewing (1403 SE Stark St). 
+
+If you are unable to attend a speaker talk, we will be broadcasting all the main stage presentations on April 15 and 16 on our [**Live Stream page**](https://www.writethedocs.org/conf/portland/2024/livestream/). Please don't watch it on the conference WiFi though, so that we can ensure it remains fast for everyone at the venue.
+
+## FAQ
+
+**Where do I check in?**
+
+Registration is on the 1st floor in the Writing Day room on Sunday and on the 2nd floor outside the main auditorium on Monday and Tuesday.
+
+**Is there a channel or site to communicate with attendees throughout the conference?** 
+
+Our #wtd-conference Slack channel is the go to for connecting with other attendees and asking questions. If you have not joined our Slack community, [sign up here](https://www.writethedocs.org/slack/).  
+
+**Do you cater lunch?**
+
+No, we don't cater a full lunch but we do provide morning and afternoon snacks, coffee, and tea all day. There are a number of great restaurants within walking distance. View the [Visiting Portland](https://www.writethedocs.org/conf/portland/2024/visiting/) page. 
+
+**Do you have a place to store luggage?**
+
+Yes, we do! We have a designated room for luggage on Tuesday. Go to the Welcome Wagon table and they will check in your luggage. 
+
+**Do you have a job board?**
+
+Yes! The job board is located on the 1st floor in the Unconference Room on Monday and Tuesday. 
+
+**Where should I go if I need a quiet space?**
+
+The Quiet Room on the 2nd floor is designated for a moment to turn off the noise. Please no computers. 
+
+**Do you have a Mother's Room?**
+
+Yes, visit Registration to get the location and code.  
+
+
+
+

docs/conf/portland/2024/sponsors/information.md

@@ -24,18 +24,20 @@ Below is a schedule overview. The full schedule, including break times will be p
 **MONDAY**:
 
 * 7:30am: Sponsor Arrival and Booth Set up (Full Conference Sponsors)
-* 8:00am: Doors to Venue and Check in
+* 8:00am: Doors to Venue
+* 8:30am: Sponsor booths officially open
 * 9:00am-4:30pm: Speaker Talks and Unconference
 * 4:30-6:30pm: Evening Break
 * 6:30-8:30pm: Evening Party!
 
 **TUESDAY**:
 
-* 7:30am: Sponsor Arrival (Half Day Sponsors)
+* 7:30am: Sponsor Arrival and Booth Set up (Half Day Sponsors)
 * 8:00am: Doors to Venue
-* 9:00am-12:00pm: Sponsor Expo
-* 9:00am-5:00pm: Speaker Talks and Unconference
-* 5:00pm: Conference wraps
+* 8:30am: Sponsor booths officially open
+* 9:00am-4:00pm: Speaker Talks and Unconference
+* 4:00pm: Conference wraps
+* 4:30pm: Sponsor teardown 
 
 Please let us know if there is any information missing that would be useful for you.
 
@@ -138,5 +140,12 @@ We recommend:
 
 If you have a specific idea for your booth, send us an email and let us know!
 
+### How should I send my booth materials?
+
+We allow shipping ahead of time, but the venue doesn't accept packages. You'll be given shipping information for an organizer, and they will bring your materials to the venue for you. Please contact us for the shipping address.
+
+Sponsors are responsible for all sponsorship materials after they arrive at the venue.
+We recommend that you bring a return shipping label to send your materials back,
+and arranging with the shipping company to pick up your materials after the conference.
 
 {% endif %}