Public Events Calendar Management

What is this?

This page is a guide on how any NIST staff member working on OSCAL can add a public event to our calendar.

Requirements

• You must be a member of the oscal-team@nist.gov alias. If you are not, please reach out to project managers.
• You must have the current Outlook client installed in your NIST macOS or Windows computer and configured for your account. (NOTE: The Outlook Web Access (OWA) client will automatically add a Microsoft Teams invite and this is undesired in almost all cases for our public events. Do not use it.)

Instructions

Configure the OSCAL Events Calendar

• Open Outlook on your NIST macOS or Windows computer.

• Click the My Calendars group, select the Add Calendar sub-menu, and select the From Address Book option.

• Type oscalevt in the search, select the All Columns radio button to query all fields, and click the Enter key on your keyboard to search for this shared calendar, and click the OK button to add it.

Create an event

• Open the Outlook application on your NIST macOS or Windows computer.

• Deselect all calendars except the OSCAL calendar.

• Select the desired time for event or events in the series.

• Double-click to create the event.

• In the event creation window, add a name for the event.

• Click the Invite Attendees button.

• Add the team alias (oscal-team@nist.gov) and the relevant mailing list for community awareness (oscal-dev@list.nist.gov).

• Most importantly, click Don't Host Online to remove the auto-generated Teams meeting. You will observe the body of the invite message, there is no Teams meeting information anymore. Confirm this before proceeding.

• Add the URL for BlueJeans or the event management platform of choice.

• Click the Send button to distribute the notice to relevant staff and community members.