VirtualMeeting2021
This is our first fully virtual Astropy Coordination Meeting! We will focus on Project roadmaps throughout the meeting, separated into two blocks:
- Block 1 will last for 5 days, with each day containing a 2-hour scheduled meetings and the rest of the day flexible for breakout workgroups by topic.
- Block 2 will happen about 5-6 weeks after Block 1. The scheduling for this block will happen at the end of Block 1.
Contents:
Hosts: Astropy
Dates: Mar 22-26, 2021
Venue: Your own desk
Timezone: Eastern Time (GMT-5)
Mailing list: astropymeeting2021 Google Group
Zoom link has been provided to participants. If you wish to join but do not have the link, please contact SOC.
To join Astropy Slack workspace: http://joinslack.astropy.org/
Meeting related channels are named #meeting2021-.... Search the channels and join the ones you deem necessary. New meeting specific channels can be created as needed, following that naming convention.
Slack is not a place to keep permanent records, though is more permanent than Zoom chat.
You can also join using matrix (ask Stuart Mumford), where the whole history of the room is searchable.
This list contains the people who expressed desire to join (i.e., "registered") and might not reflect the actual attendance. The listing is alphabetical by last name:
- Tom Aldcroft
- Matteo Bachetti
- Larry Bradley
- C. Brasseur
- Mihai Cara
- Simon Conseil
- Nadia Dencheva
- Tom Donaldson
- Juan Luis Cano
- Matt Craig
- Kelle Cruz
- Adam Ginsburg
- Perry Greenfield
- Moritz Gunther
- Derek Homeier
- Marten van Kerkwijk
- Pey Lian Lim
- Stuart Littlefair
- Brett Morris
- Charles Mudd
- Stuart Mumford
- Ricky O'Steen
- Adrian Price-Whelan
- Tom Robitaille
- David Shupe
- Brigitta Sipőcz
- Ole Streicher
- Erik Tollerud
- Benjamin Weaver
The scheduled meeting for each day starts at 15:00 UTC (also see the Astropy Project Google Calendar).
Crowd-source meeting notes is the main Google doc for writing down meeting discussions and breakout/sprint results. You may document a specific topic in much detail in a different Google doc, but please link that back in this main document and please make your doc group viewable and editable.
There is also a puns score board (prize for pun winner TBD).
☕ Morning check list for moderators:
- Host to make all SOC members co-hosts.
- Moderator to remind everyone to:
- Use "raise hand" ✋ when they need to speak or ask questions.
- Mute ❌🎤 when not speaking.
- Help out with crowd-source meeting notes.
- For fleeting discussions not suitable to be recorded in meeting notes, Slack is preferred over Zoom chat.
- Be patient as we figure out any difficulties that might occur.
- Moderator should not be shy to enforce time limits on speakers and sessions. Unfortunately, there is no good way to do this other than interrupting the speaker verbally.
- Host and co-host to help people with breakout rooms, as needed.
- On the days when this is applicable, moderator needs to remind everyone in breakout rooms to regroup at the end.
Moderator: Pey Lian Lim
Status of core library and affiliated packages:
- Status
astropy+ affiliated packages (1.5 hours):- Introduction to session (Tom Aldcroft) [2 min]
- High-level project overview (Kelle Cruz) [10 min]
- Finance (Finance Committee) [10 min]
- Core package (Pey Lian Lim) [10 min]
- Coordinated packages [7 x 4 min]
-
astroquery(Clara Brasseur, Adam Ginsburg, Brigitta Sipőcz) -
astropy-healpix(Thomas Robitaille, Leo Singer) -
photutils(Larry Bradley, Brigitta Sipőcz) -
ccdproc(Matt Craig) -
specutils(Nicholas Earl, Adam Ginsburg, Erik Tollerud) -
reproject(Thomas Robitaille) -
regions(Larry Bradley, Adam Ginsburg)
-
- Infrastructure (Infrastructure group) [10 min]
- Learn (Learn group) [10 min]
- Governance (Erik Tollerud) [10 min]
- Plan breakouts for the next day (0.5 hours).
- Assign action items due for the next day.
Moderator: Adrian Price-Whelan
Roadmap for the Astropy Project as a whole:
- Roadmap round 1 (2 hours).
- Assign action items due for the next day.
Moderator: Derek Homeier
More roadmap discussions:
- Roadmap round 2 (2 hours).
- Assign action items due for the next day.
Social activities today (optional; more info on Slack):
- 5 pm US Eastern: Happy hour on
wonder.me. - 8 pm US Eastern: Dome tour of Feder Observatory at Minnesota State University Moorhead by Matt Craig on Zoom.
Moderator: Benjamin Weaver
Group photo around 12 pm US Eastern on Zoom before short break. (More details on Slack.)
Specialized topics:
- Parallel sessions:
- HPC status and tools + far future/platforms status (60 min)
- Community building status and needs (60 min)
- Other pressing topics (1 hour) -- If there are no pressing topics, parallel sessions can opt to take over this slot.
- Regroup and assign action items due for the next day.
Social activities today (optional; more info on Slack):
- 8 pm US Eastern: Happy hour on Zoom.
Moderator: Matt Craig
Laying the ground work towards Block 2:
- Planning workgroups (1.5 hours).
- Some of this in breakout rooms.
- Each workgroup puts its action items into its Google doc and link it back to the main running notes.
- Block 1 summary (30 minutes).
- Finalize Block 2 dates.
Block 2 will happen on May 3-4, 2021 from 15:00-17:00 UTC.
Crowd-source meeting notes is the main Google doc for writing down meeting discussions and breakout/sprint results. You may document a specific topic in much detail in a different Google doc, but please link that back in this main document and please make your doc group viewable and editable.
There is also a puns score board (no prize for Block 2, just for fun).
☕ Morning check list for moderators:
- Host to make all SOC members co-hosts.
- Moderator to remind everyone to:
- Use "raise hand" ✋ when they need to speak or ask questions.
- Mute ❌🎤 when not speaking.
- Help out with crowd-source meeting notes.
- For fleeting discussions not suitable to be recorded in meeting notes, Slack is preferred over Zoom chat.
- Be patient as we figure out any difficulties that might occur.
- Moderator should not be shy to enforce time limits on speakers and sessions. Unfortunately, there is no good way to do this other than interrupting the speaker verbally.
- Host and co-host to help people with breakout rooms, as needed.
- On the days when this is applicable, moderator needs to remind everyone in breakout rooms to regroup at the end.
- Introduction and organization (15 min)
- Overview of working group goals from Block 1
- Working group updates (up to 15 min each)
- Roadmap
- HPC/Far future
- Paper III
- Contributor + maintainer development
- Governance implementation
- Very brief updates on Paper 3 and contributor/maintainer doc (5 min)
- Roadmap feedback/discussion (50 min)
- Break (5 min)
- Roadmap discussion/next steps (15 min)
- HPC/Far future discussion/next steps (if not already covered in Roadmap) (15 min)
- Other discussion/next steps (10 min)
- Next coordination meeting (10 min)
This meeting will be governed by the Astropy Code of Conduct. Our goal is to keep ours a positive, inclusive, successful, and growing community. We hold our community members, especially our core developers and project leaders, to a high bar of inclusive behavior.
Please report violations to any member of the SOC or Ombudsperson.
- Matt Craig (Minnesota State University)
- Adrian Price-Whelan (Flatiron)
- Pey Lian Lim (STScI)
- Benjamin Weaver (NOAO)
- Derek Homeier (Förderkreis Planetarium Göttingen)