European Bioconductor conference 2023 website

This repository contains material for the European Bioconductor annual conference. View the corresponding GitHub repo. Created using BioC_template.

Run Hugo to preview the webpage locally.

# UNIX
rm -rf public; hugo --verbose; hugo server --disableFastRender --verbose
# MS Windows
rm -rf public; hugo --verbose; hugo.exe server --disableFastRender --verbose

Adding items to the schedule table

1. Make changes in the "schedule table" spreadsheet https://docs.google.com/spreadsheets/d/1tGtGffcbCRxQFjE3ej42IcWlN4FJCsuQeZvETt9g0oA/edit#gid=0. NOTE - For the "time" column, set the format to custom "hh:mm" (IMPORTANT)
2. Run the following command in the terminal in the base directory:

Rscript --vanilla 1_create_yaml.R; bash 2_create_abstracts.sh; bash 3_create_tracks.sh

Adding data for the schedule

• Data for the abstracts and other elements for the schedule table should be located in data/abstracts/. This folder is populated by 1_create_yaml.R from the "schedule table" spreadsheet.

There are three types of abstracts.

1. papers. Name format: day1_1315_longWorkshop_paper25.yaml.
2. tracks. Name format: day1_0900_shortTalksSysEpi_track.yaml.
3. All other elements that will be added to the schedule.

Abstract file name format: day[1-3]_HHMM_type_paper/track#.yaml. The abstracts should all contain these fields. If any field isn't used, it should remain blank.

title: "" # A string with the full title.
paper: "" # Number of paper or track. Valid options: paper# or track#. For example, paper2, track1, etc. track is only used for the short talks tracks. There is no defined track number as in the case of the papers, they should be added in order of appearance in the document.
session_type: "" # String with the type. Valid options: "Short talk", "Short talks track", "Package demo", "Workshop".
authors: "" # String with the authors separated by comma.
presenting_author: "" # Author who will present. The first author by default.
affiliation: "" # String with the affiliation.
abstract: "" # String with the abstract. Sometimes there are quotes in the text which should be escaped.
time: "" # The time in 24h format. Example: 1300 for 1 PM.
github: "" # Haven't used this field. Not sure if this has been provided.
twitter: "" # Twitter handle without the @.
youtube: "" # Link to youtube video when available.
day: "" # Valid options: day1, day2, day3.
talks: "" # This field is only for the short talk tracks. This should list the number of papers under this track. This should be a YAML array. Example: ["paper10", "paper20"]

• The content/abstracts/ directory contains the individual pages for the abstracts. This directory could be ignored as it will be updated with the 2_create_abstracts.sh and 3_create_tracks.sh bash scripts. These scripts convert the elements in data to content pages.

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data

YAML files that need to be adjusted for each conference.

abstracts

YAML files for every event. Workshop_paper are processed by content/workshops.md and layouts/shortcodes/workshops.html. All events are processed by layouts/shortcodes/schedule.html.

File naming convention: <day[:digit:]+>_<HHMM>_<type>_paper[:digit:]+.yaml.

Examples:

• day1_0915_OpeningSession.yaml
• day1_0930_Keynote.yaml
• day1_1015_Shorttalk_paper19.yaml
• day1_1030_Coffeebreak.yaml

Documentation needed:

• day1_1015_Shorttalkstrack_track1.yaml : What does this do? How are tracks managed?

carousel

YAML files for the carousel panels. Processed by the main theme.

clients

YAML files for sponsors. Processed by the main theme and layouts/shortcodes/sponsors.html

File naming convention: <unique_numeric_id>.<name>.<level>.yaml

Contents:

name: "Sponsor name"
name2: ""
image: "/img/clients/sponsor_logo.png"
name2: ""
url: "https://sponsor_url.com"
name2: ""
level: "platinum" # one of: platinum|gold|silver|other|patronage|academic_supporter
name2: ""

organizers

YAML files for co-chairs and committee. Processed by content/organizers.md, layouts/shortcodes/cochairs.html and layouts/shortcodes/committee.html.

speakers

YAML files for each speaker. Processed by layouts/partials/speakers.html.

File naming convention: <unique_numeric_id>.yaml

Contents:

text: "Biography including link to web page."
name: "FirstName LastName, Keynote"
position: "Position, Institution"
avatar: "img/speakers/avatar.png"

Registration and payment

The registration form can be found in layouts/shortcodes/registrationForm.html and is embedded in content/registration.md. We use the Netlify Forms functionality to capture each input. We then use Zapier to insert each form entry into a new row of a Google Sheet. An example Zapier workflow for EuroBioc2023 can be found at https://zapier.com/shared/4359ba00c688fff90371d071fc364d2619b1d53c

The code behind the PayPal payment form is found in content/payment.md. This is produced by PayPal for each event and can be copied directly into the file, replacing whatever is already there. The form code includes links to "success" and "cancellation" pages that should be updated for the specific event.

Disclaimer

This template was created using the modified. hugo-universal-theme. See the demo web site, the original github repository and the exampleSite files. Template by Bootstrapious. Ported to Hugo by DevCows. The theme is added as selected files, not as a submodule, for easier modification.