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6395: Update online documents r=jniles a=jmcameron Updated stock management documents. After this is merged, these documents will be available at: https://docs.bhi.ma/en/stock-management/ The purpose of this update is to prepare for future projects that plan to use BHIMA but require updated documentation. Most of this material is based on a Stock Management document produced by A.G. Neron in French. NOTE: This is only for the English documentation. No French documents were updated. ----- [View rendered docs/en/stock-management/accounting/ohada.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/accounting/ohada.md) [View rendered docs/en/stock-management/depot.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/depot.md) [View rendered docs/en/stock-management/glossary.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/glossary.md) [View rendered docs/en/stock-management/index.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/index.md) [View rendered docs/en/stock-management/inventory.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/inventory.md) [View rendered docs/en/stock-management/movement.adjustment.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/movement.adjustment.md) [View rendered docs/en/stock-management/movement.entry.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/movement.entry.md) [View rendered docs/en/stock-management/movement.exit.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/movement.exit.md) [View rendered docs/en/stock-management/overview.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/overview.md) [View rendered docs/en/stock-management/stock.settings.md](https://github.com/jmcameron/bhima/blob/update-stock-management-docs/docs/en/stock-management/stock.settings.md) Co-authored-by: Jonathan Cameron <jmcameron@gmail.com>
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» [Home](../index.md) / [Stock Management](./index.md) / Average Monthly Consumption | ||
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# Average Monthly Consumption by Depot | ||
The Average Monthly Consumption (AMC) is calculated for the enterprise as a | ||
whole and for individual depots. The calculation is slightly different | ||
though, depending on the type of depot. | ||
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For dispensing pharmacies, the Average Monthly Consumption is calculated based | ||
on the distributions/exits to _patients_ or _services_. These are considered | ||
consumption of the depot and factor into the average monthly consumption. | ||
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For warehouses, BHIMA considers transfers to other depots as consumption in | ||
addition to the exits to patients and services. By including transfers, BHIMA | ||
can estimate when to refill stock in warehouses when they otherwise would not | ||
be considered. | ||
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BHIMA offers two choices of algorithm that differ slighty: | ||
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1. **Default Algorithm** - The average monthly consumption is obtained by | ||
dividing the quantity consumed during the period by the number of days with | ||
stock during the period, and by multiplying the result by 30.5. | ||
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2. **MSH Algorithm** - The average consumption is obtained by dividing the | ||
quantity consumed during the period by number of months of stock (found by | ||
subtracting the number of days of stock outs divided by 30.5 from the number | ||
of months in the period). The MSH algorithm is recommended by the | ||
[Management Sciences for Health](https://www.msh.org) organization. | ||
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These algorithms produce identical or similar results. The main difference is | ||
in rounding - the MSH algorithm converts to months before the computation | ||
while the default algorithm converts to months as a last step. |
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# GLOSSARY | ||
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- **DEPOT** - A "depot" is a location where significant numbers of stock items | ||
are stored until they are needed. The size and function of a Depot can | ||
vary from a large storehouse for handling transfers of drugs to a small | ||
pharmacy in a clinic for dispensing drugs to patients. | ||
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- **PHARMACY** - A location used to store and provide medications (and other | ||
related stock items) as needed by Patients, Services, or other Pharmacies. | ||
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- Stock Pharmacy - A Stock Pharmacy is typically a local storage facility | ||
that receives stock from depots and suppliers and provides stock to | ||
other pharmacies. A stock pharmacy does not generally dispense | ||
medications directly to patients. | ||
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- Dispensing Pharmacy - A Dispensing Pharmacy (Pharmacie D'Usage in | ||
French) is a pharmacy that dispenses stock to patients, wards, and | ||
services. Normally, stock is not transferred from Dispensing | ||
Pharmacies to other Pharmacies. | ||
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- **LOT** - A "Lot" is a collection of identical stock items that are usually | ||
purchased and tracked together. For instance, a box of pills | ||
might be part of a lot of that type of medication. But "Lot" is also a | ||
more general term. For instance, a single piece of equipment may be | ||
purchased by itself but for stock tracking purposes, it would be | ||
considered to be in a lot of 1 stock item. | ||
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- **SERVICE** - In the BHIMA perspective, a "Service" is a department in the | ||
hospital such as "pediatrics", "ophthalmology", "internal medicine", | ||
"pharmacy", or "administration". Services can be assigned invoices, | ||
consume medications, contain staff, and have both profit and loss centers. | ||
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- **STOCK** - "Stock" are any items used in the operation of a hospital or | ||
clinic. Examples include drugs for treating patients, medical equipment | ||
and supplies, and administrative supplies. "Stock" items are often | ||
purchased in "Lots" which include a number (or identifier) of the stock | ||
items. Where possible BHIMA uses the lot number provided by the | ||
manufacturer (see this [Wikipedia article](https://en.wikipedia.org/wiki/Lot_number) | ||
for more information). | ||
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- **STOCK ADJUSTMENT** - When a physical inventory of stock reveals that the | ||
actual count of stock items differs from the count in the "Theoretical | ||
Quantity" (as tracked by the BHIMA system), then an "Stock Adjustment" | ||
should be performed to update the BHIMA system (and the "Theoretical | ||
Quantity". | ||
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- **STOCK ENTRY** - "Stock entries" occur when an item of stock is added to a | ||
Depot. Types of stock entries include: | ||
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- **Purchase** - stock items entering the Depot from a fulfilled purchase | ||
order | ||
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- **Donation** - stock items entering the Depot from a donation | ||
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- **Integration** - stock items entering the Depot that do not have a known | ||
origin but are necessary to be tracked in the system. This often | ||
happens during start-up - stock is found on the shelf, but it isn't | ||
necessarily clear where it came from. It's easiest to simply | ||
"integrate" the stock as-is, rather than try to reproduce the history | ||
exactly from previous documentation. | ||
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- **Transfer** - stock items entering the Depot due to a transfer from some other Depot. | ||
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- **STOCK EXIT** - "Stock exits" occur when an item is removed from a Depot. | ||
This includes exits due to: | ||
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- **Exit to an individual** - Stock items leaving the depot for use in the | ||
hospital or clinic | ||
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- **Distribution to a service** - Stock items leaving the depot for use by a | ||
hospital service (such as sutures for the operating room). | ||
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- **Distribution to a depot** - Stock items leaving the depot to be | ||
transferred to another depot. | ||
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- **Loss** - Stock items that are declared lost or expired and removed from | ||
the inventory of stock items. This may happen when a direct review of | ||
the stock items reveals that some items are missing or expired. | ||
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- **SUPPLIER** - A supplier is the source of the stock items coming into depots | ||
from purchases. They are represented as a creditor in the accounting | ||
module. |
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